Current jobs related to Administrative Assistant, It - Victoria - BC Ferries

  • Administrative Assistant

    4 months ago

    Victoria, Canada Daxtech IT Solutions Full time

    Are you an organizational superstar eager to be the backbone of a pioneering IT firm? Daxtech IT Solutions is on the lookout for an Administrative Assistant who thrives in a bustling, innovative environment in Victoria, BC. Join us and become an integral part of a team that fuels businesses with cutting-edge IT solutions and an unwavering commitment to...

  • Administrative Assistant

    4 months ago

    Victoria, Canada Daxtech IT Solutions Full time

    Are you an organizational superstar eager to be the backbone of a pioneering IT firm? Daxtech IT Solutions is on the lookout for an Administrative Assistant who thrives in a bustling, innovative environment in Victoria, BC. Join us and become an integral part of a team that fuels businesses with cutting-edge IT solutions and an unwavering commitment to...

  • Administrative Assistant

    4 months ago

    Victoria, Canada Community Roots Support Services Full time

    Here we grow again! Community Roots Support Services is a fast growing company that continues to expand in order to better serve the community and the individuals we support. We are looking to add an administrative assistant to our skilled team in order to facilitate continued smooth operation of the company, and allow for further growth and optimization of...

  • Administrative Assistant

    1 month ago

    Victoria, Canada Burns Clinical Life Options Full time

    Administrative Assistant is responsible for representing the company in person and on the telephone. The Administrative Assistant performs a wide variety of administrative, clerical and accounting duties, some of a confidential nature. The Administrative Assistant will also act as support to the clinical team. Confidentiality of clients is a must. Knowledge...

  • Administrative Assistant

    3 days ago

    Victoria, British Columbia, Canada Sterling Financial Accounting Services Full time

    Job Title: Administrative AssistantWe are seeking an experienced Administrative Assistant to join our team at Sterling Financial Accounting Services. As an Administrative Assistant, you will play a key role in supporting our team by providing administrative support, coordinating tasks, and maintaining a high level of organization.Key...

  • Administrative Assistant

    3 days ago

    Victoria, British Columbia, Canada Sterling Financial Accounting Services Full time

    Job Title: Administrative AssistantWe are seeking an experienced Administrative Assistant to join our team at Sterling Financial Accounting Services. As an Administrative Assistant, you will play a key role in supporting our team by providing administrative support, coordinating tasks, and maintaining a high level of organization.Key...

  • Administrative Assistant

    3 months ago

    Victoria, Canada Canland Capital Corporation Inc Full time

    We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs, and managing our company’s general administrative activities. **What you will do** - Prepare, key in, edit and...

  • Administrative Assistant

    3 months ago

    Victoria, Canada Devon Properties Ltd. Full time

    **Summary**: The Administrative Assistant is responsible for providing administrative and clerical support for multiple departments within Devon’s head office. Responsibilities include, but are not limited to, project organization, daily support to Property Managers, tenant, vendor and owner correspondence, scheduling meetings and taking minutes, preparing...

  • Administrative Assistant

    3 months ago

    Victoria, Canada Wayside House Full time

    Job Overview: **Responsibilities**: - Perform clerical duties such as filing, typing, copying, binding, scanning, update forms, manuals etc. - Assist with computer file organization - Post on social media - Answer and direct phone calls with professionalism and courtesy - Assist with events, helps with activities - Provide excellent customer service to...

  • Administrative Assistant

    3 months ago

    Victoria, Canada Thales Canada Inc., Defence and Security Full time

    Location: British Columbia_Remote_Worker, Canada In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's...

  • Administrative Assistant

    1 day ago

    Victoria, British Columbia, Canada Sterling Financial Accounting Services Full time

    Job Title: Administrative AssistantWe are seeking an experienced Administrative Assistant to join our team at Sterling Financial Accounting Services. As an Administrative Assistant, you will play a vital role in supporting our team by providing administrative support, coordinating tasks, and maintaining a smooth workflow.Key Responsibilities:Administrative...

  • Administrative Assistant

    1 day ago

    Victoria, British Columbia, Canada Sterling Financial Accounting Services Full time

    Job Title: Administrative AssistantWe are seeking an experienced Administrative Assistant to join our team at Sterling Financial Accounting Services. As an Administrative Assistant, you will play a vital role in supporting our team by providing administrative support, coordinating tasks, and maintaining a smooth workflow.Key Responsibilities:Administrative...

  • Administrative Assistant

    3 months ago

    Victoria, Canada Victoria Women's Transition House Full time

    **Victoria Women’s Transition House (VWTH)** is looking for a part-time **Administrative Assistant **to support our Shelter team. We are a non-profit charity, providing emergency shelter, counselling and support services for women of all ages, with or without children, fleeing from intimate partner violence and abuse. We are a vibrant, collaborative...

  • Administrative Assistant

    3 months ago

    Victoria, Canada Thales Full time

    Location: British Columbia_Remote_Worker, Canada In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's...

  • Administrative Assistant

    4 weeks ago

    Victoria, Canada University of Victoria Full time

    About this Opportunity This role of Administrative Assistant works closely with Project & Communications Officers, other executive assistants, and leaders across the VPFO portfolio. The role will play a pivotal role in supporting the Director of Campus Security, the Corporate Privacy Officer, and Senior Legal Counsel. If you enjoy working...

  • Administrative Assistant

    3 months ago

    Victoria, Canada Gallagher Full time

    **Introduction**: Indulge your passion for problem-solving and embrace the thrill of addressing risk head-on at Gallagher's global brokerage team. Join a family of diverse minds, united by a relentless pursuit of excellence. As part of our team, you'll be the architect of protection, safeguarding businesses and empowering their ambitions. Together, we'll...

  • Administrative Assistant

    3 months ago

    Victoria, Canada Associated Engineering Group of Companies Full time

    **Job Description**: We currently have an opening for an **Administrative Assistant** in our **Victoria** office. Responsibilities will include: - Preparing and ensuring the timely delivery of correspondences, proposals, reports, technical memoranda, contract documents, and technical specifications to company standards. - Prioritizing urgent tasks over...

  • Administrative Assistant

    4 months ago

    Victoria, Canada Associated Engineering Group of Companies Full time

    **Job Description**: We currently have an opening for an **Administrative Assistant** in our **Victoria** office. Responsibilities will include: - Preparing and ensuring the timely delivery of correspondences, proposals, reports, technical memoranda, contract documents, and technical specifications to company standards. - Prioritizing urgent tasks over...

  • Administrative Assistant

    3 months ago

    Victoria, Canada Associa Full time

    Cornerstone Properties Ltd, an Associa company, has been servicing Victoria properties since 1987 and is currently seeking to hire a permanent full-time Administrative Assistant. We are a local property management company. This is an exceptional opportunity for an individual who excels in a busy office environment. At Cornerstone Properties Ltd, we...

  • Administrative Assistant

    1 month ago

    Victoria, Canada Associa Full time

    Associa BC (formerly Cornerstone Properties Ltd), has been servicing Victoria properties since 1987 and is currently seeking to hire a temporary full-time **Administrative Assistant**. The term of this role will be one year, with possibility of extension and there is potential for this role to become permanent. This is an exceptional opportunity for an...

Administrative Assistant, It

3 months ago

Victoria, Canada BC Ferries Full time

Job Description:
**ADMINISTRATIVE ASSISTANT**

Information Technology

9-month Term

Victoria

**The opportunity**

Working as part of a large project team, you are a detail oriented individual who is committed to quality. You use sound judgement and awareness while providing confidential administrative support to the Director, IT Projects and IT Projects Division. You are responsible for establishing administrative procedures and guidelines to ensure effective coordination and timelines; monitors the financial management and operations budget; and manages the administrative operations.

**The Role**

Reporting to the Director, IT Projects you add value and are energized by key areas of oversight such as:

- Supporting the Director, IT Projects and IT Projects Department in all aspects of the efficient operations of the department
- Establishing and managing administrative procedures and guidelines to ensure effective coordination and timeliness of responsibilities
- Maintaining a current knowledge of divisional programs, mandates, objectives, issues, budgets and methods of service delivery
- Ascertaining the nature and scope of key issues and concerns, prioritizing and managing using sound judgement and decision-making
- Arranging and attending meetings, preparing agendas, recording minutes and bringing forward pertinent issues and agreements. Conducting follow-up to verify the prompt implementation of agreed-upon courses of action
- Maintaining/coordinating calendars, scheduling meetings, travel and accommodation
- Maintaining confidential files, documents, records on Sharepoint or other corporate directories, establishes records management systems in accordance with BC Ferries' retention schedule and policies
- Providing budgetary assistance by issuing, processing and tracking purchase orders; verifying and processing invoices, liaising with the Finance Department on budget concerns; and verifying, approving and processing all invoices for the administration and contracted routes budgets
- Creating presentations, spreadsheets, Briefing Notes, Memos, Directive and Bulletins and correspondence as required
- Performs other duties as assigned

**What you bring to the team**

You have experience as an administrative assistant or relevant work experience with a certificate or diploma in business or office administration.

**Join us**

If this sounds like your next great career move, please submit your cover letter and resume by **March 15, 2024.**

**Additional information**
- "We connect communities and customers to people and places important in their lives”_
- We appreciate the interest of all applicants; however only those selected for an interview will be contacted._