Assistant Manager Admissions

3 weeks ago

Toronto, Canada Institut Trebas Institute Full time

**Position Title**:
Assistant Manager of
** **Admissions

**Department**:
Admissions

**Primary Purpose**

Fleming College - Toronto is a public college-private partnership between Fleming College and Trebas Institute, with academic delivery and student support services managed by Trebas Institute.

**Specific Responsibilities**
- Maintain accurate and up-to-date student information and files
- Support the team in queries and conduct regular team meetings and one-to-one sessions
- Assist in training sessions with the team on new processes, progression, and refresher training
- Oversee and manage FCT Admissions to ensure queries are dealt with efficiently, accurately and in chronological order
- Oversee FCT Updates to ensure they are organized and well-managed and within the agreed turnaround time
- Assist and prioritize urgent cases for recruiters and business developers
- Respond professionally, accurately, and in a timely manner to inquiries regarding programs and admission requirements to all internal stakeholders
- Assist with onboarding new admissions team members
- Monitor and assess performance and employ strategies such as coaching and mentoring as appropriate to enhance the performance of existing team members
- Provide leadership and supervision to team members by assisting them in defining shared and individual goals, meeting target dates, and ensuring alignment of team goals
- Make full use of all information and communication technologies in adherence to data protection policies to meet the requirements of the role and to promote organizational effectiveness
- Refer acceptance letters and other relevant admission documents to the appropriate departments
- Produce admission data and reports for other departments and management, historical and prospective
- Liaise with other departments regarding specific admissions-related matters
- Maintain a thorough knowledge of the College's admissions policy and Government regulations
- Perform other duties as assigned

**Education and Experience**
- Post-secondary education is required.
- Minimum of 2 years' experience working in an admissions position.

**Knowledge and Skills**
- Strong leadership and management skills.
- Demonstrate exceptional attention to detail and flexibility in executing tasks and responsibilities.
- Strong communication skills in all forms including written and oral.
- Excellent planning, organizational, and multi-tasking skills.
- Proven ability to work efficiently in a fast-paced environment with numerous deadlines.
- Self-motivated, proactive, and able to work independently.
- Ability to work to deadlines and achieve goals.

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