Billing Clerk

3 weeks ago

Halifax, Canada Dalhousie Department of Family Medicine Full time

**_DALHOUSIE FAMILY MEDICINE BILLING CLERK_**
**_JOB DESCRIPTION_**

**Position Title: Billing Clerk**

**One year term**
**Department: Family Medicine**
**Date Established: Aug 18, 2023**
**Report To: Clinic Business Manager**

**PURPOSE OF POSITION**:
The incumbent will act as the Billing Clerk of the Department of Family Medicine clinics (Spryfield Community Wellness Centre and Mumford Professional Centre). Support the Dalhousie Clinic Business Manager of routine clinic tasks. With mínimal supervision will prepare and submit all billings to MSI and third party. Monitor and correct all adjudication responses from MSI. Understand the overall operation of the Department of Family Medicine. Position reports to the Clinic Business Manager.

**MAJOR RESPONSIBILITIES**

**A. Statement of responsibility: Act as the Billing Clerk to the Department of Family Medicine Clinics (Spryfield Community Wellness Centre and Mumford Professional Centre).**

**Approximate % of time: 80 %**

**Representative duties**:

- Responsible for creating and submitting MSI bills for clinics, nursing home, obstetrical deliveries and care and tracking deliveries for the Prenatal Care Lead.
- Reviewing physicians adjudication billing claims and pending claims, reporting deficiencies to Clinic Business manager.
- Tracking daily encounters and reporting missed billing opporunity to the Clinic Business Manager
- Tracking outstanding invoices of third party billing
- Running Remittance Reports and submitting to Finance bi-weekly.
- Providing Billing updates and information for Newsletters and weekly updates

**Freedom of Act**:Acts on own initiative, Liaise with the Clinic Business Manager,

**Effect of Error/Contribution to Decision Making**:
**B. Statement of responsibility**:Clinical call schedules**

**Approximate % of time: 10%**
- Managing call schedule changes and tracking all changes for DFM Faculty and residients, reporting errors to the Clinic Business Manager.
- Entering updated call schedules in NSH, IWK systems and DFM EMR.

**Freedom of Act**:Acts on own initiative, Works in coordination with the DFM Clinic Business Manager and Communications coordinator

**Effect of Error/Contribution to Decision Making**:
**C. Statement of responsibility: Support Meetings**

**Approximate % of time: 10 %**
- Publication and distribution of meeting agendas and minutes (Clinical Issues meeting and EMR meetings)

**Freedom of Act**:Acts on own initiative, Liaise with the Clinic Business Manager and Communication coordinator and EMR Head.

**Effect of Error/Contribution to Decision Making**:
**JOB SPECIFICATIONS**:
**Education**:Medical office administration program

**Experience/Skills**
- One to three years medical office experience is required.
- Proven team player with excellent communication and interpersonal skills required.
- Excellent prioritization and time management skills required.
- Experience in meeting preparation and meeting minutes
- Demonstrated Knowledge of medical terminology and Electronic Medical Record - Med-Access preferable
- Demonstrated ability to work in a busy, fast paced environment handling confidential information in accordance with PHIA.
- Demonstrated ability to respectfully work with a variety of inter-professional team members required.

**Supplemental Study**: Commitment to continual learning and willing to share knowledge. An ability to maintain continuous knowledge of EMR, on call systems, MSI billing processes.

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