Assistant Property Manager

1 week ago

Mississauga, Canada FirstService Residential Full time

**Assistant Property Manager (Oshawa)**

FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.

Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, and retirement benefits, career training, and support for continued professional development.

**Experience exceptional service with a fulfilling career in property management with FirstService Residential.**

**Why choose Us**

**We offer a hybrid working environment with flexible hours and the option for a modified 4.5 day work week. We have a comprehensive benefits program inclusive of a Health Spending Account, Workperks, and more Most importantly, we are committed to empowering, developing and supporting all our associates.**

The Assistant Property Manager provides support services to the Property Manager in the overall running of the site office and exceptional customer service to owners, residents, trades and other guests to the building.

**Essential Duties & Responsibilities**:

- Prepare notices as needed
- Address resident inquiries with courtesy and professionalism
- Answer phone calls with courtesy, take messages or carry out functions if possible
- Communicate with tradesperson when requested by Property Manager, prepare call summary and include all details for Property Manager
- Obtain mail and distribute accordingly
- Obtain reports from Concierge Desk, highlight anything that requires the Property Manager’s attention
- Copy Agenda, Managers Report, building inspections and other documents as requested by Property Manager
- Prepare packages for Board Members
- Date stamp invoices and cheques when they are received
- Enter cheques in the income intake report
- Book party rooms and collect money as per policy
- Book elevators for deliveries and moves
- Answer owner’s inquiries and requests
- Provide Status Certificates Request forms to owners
- Updating Building Information Sheets as needed
- Respond to emergency situations in timely manner
- Other duties as assigned

**Additional Duties & Responsibilities**:

- Practice and adhere to FirstService Residential Global Service Standards.
- Conduct business at all times with the highest standards of personal, professional and ethical conduct.
- Perform or assist with any operations as required to maintain workflow and to meet schedules. Notify supervision of unusual equipment or operating problems and the need for additional material and supplies.
- May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.
- Ensure all safety precautions are followed while performing the work.
- Follow all policies and Standard Operating Procedures as instructed by Management.
- Perform any range of special projects, tasks and other related duties as assigned.

**Legislative Requirements**
1. The Licensee shall not enter into, extend, renew or terminate a contract or other agreement on behalf of a client except with the prior approval of the supervising licensee.
2. The Licensee cannot make any expenditures of more than $500 of the client’s money, not including the reserve fund, except with the prior approval of the Supervising Licensee.
3. The Licensee shall not make expenditures out of, invest or otherwise make dispositions of a client’s reserve fund.
4. The Licensee shall not sign status certificates under the Condominium Act, 1998 on behalf of a client
5. The licensee shall not, on behalf of a client, give anything to an owner or mortgagee that the client is required to give to an owner or mortgagee under the Condominium Act, 1998

A Limited Licensee may perform an action in 1 or 2 above without the prior approval of a supervising licensee if it is necessary to ensure the immediate safety or security of persons using the property or to prevent imminent damage to the property or assets of the client.

**Education & Experience**
Ontario Secondary School Diploma (or equivalent)

**Knowledge, Skills & Proficiencies**:

- Exceptional time management, organization skills and problem solving
- Excellent interpersonal, phone and Customer Service skills
- Ability to establish strong relationships with owners, vendors, coworkers etc.
- Proficient English speaking and writing skills
- Excellent computer skills
- Proactive problem and solutions recognition
- Excellent customer service skills
- Detailed oriented, organized and have strong time management skills

**Disclaimer**

The above information on this description has been designed to indicate t

  • Condominium Property Manager

    3 days ago

    Mississauga, Canada Duka Property Management Inc. Full time

    Property Management company currently has a Condominium Manager position available for a 6-year-old Residential Condominium Corporation located in **Mississauga [Eglinton area]**. Condominium Manager reports to the Regional Manager and the Board of Directors. They manage, maintain and oversee the daily operation of the large Condominium Corporation ensuring...

  • Property Administrator

    2 weeks ago

    Mississauga, Canada Park Property Management Full time

    For more than 45 years, Park Property Management has been providing affordable, well-maintained rental accommodations offering both quality and value. Our properties are managed with pride in the pursuit of long-term relationships with all our residents. Our company portfolio currently includes more than 11,200 apartments and rental residences in 91...

  • Assistant Property Manager

    18 hours ago

    Mississauga, Canada BentallGreenOak Full time

    **Assistant Property Manager** **Mississauga, ON | Buckhorn Gate** **Who We Are**: BentallGreenOak is a leading, global real estate investment management advisor and a globally-recognized provider of real estate services. BentallGreenOak serves the interests of more than 750 institutional clients with expertise in the asset management of office,...

  • Assistant Property Manager/Administrator

    5 days ago

    Mississauga, Canada Canlight Management Inc. Full time

    Assistant Property Manager/Administrator 22 Sep Assistant Property Manager/AdministratorASST. PROPERTY MANAGER/ADMINISTRATORWe are a dynamic mid-market real estate firm looking for qualified assistant property manager/administrator. This position is to support two senior managers with a large and varied portfolio of sites. Successful candidate must have...

  • Assistant Property Manager/Administrator

    5 days ago

    Mississauga, Canada Canlight Management Inc. Full time

    Assistant Property Manager/Administrator 22 Sep Assistant Property Manager/AdministratorASST. PROPERTY MANAGER/ADMINISTRATORWe are a dynamic mid-market real estate firm looking for qualified assistant property manager/administrator. This position is to support two senior managers with a large and varied portfolio of sites. Successful candidate must have...

  • Assistant Property Manager/Administrator

    5 days ago

    Mississauga, Canada Canlight Management Inc. Full time

    Assistant Property Manager/Administrator 22 Sep Assistant Property Manager/AdministratorASST. PROPERTY MANAGER/ADMINISTRATORWe are a dynamic mid-market real estate firm looking for qualified assistant property manager/administrator. This position is to support two senior managers with a large and varied portfolio of sites. Successful candidate must have...

  • Property Administrator

    7 days ago

    Mississauga, Canada Precision Property Management Full time

    **Immediate opening.** Working in property management is a secure, stable, challenging and rewarding career for individuals who like to work hard, keep busy, and solve problems. The Property **Administrator** plays a vital role in the day-to-day management of a housing community including providing kind and courteous services to residents, dealing with...

  • Assistant Property Manager

    3 hours ago

    Mississauga, Canada FirstService Residential Full time

    .. **Assistant Property Manager - Mississauga** Are you looking for a place where you can make a difference, receive ongoing support and training, and build a rewarding, long-lasting career? Then you may be a good fit for FirstService Residential, North America’s foremost property management firm. We’re all about our associates, and as we continue to...

  • Ft Property Administrator

    2 days ago

    Mississauga, Canada DMS PROPERTY MANAGEMENT Full time

    The DMS Group is currently seeking a **Property Administrator **to join our team in **Mississauga**. The Property Administrator works under the direction of the Property Manager to oversee the administrative and maintenance operations of a particular portfolio/development. They will be responsible for meeting all contractual obligations and deliverables as...

  • property management agent

    Found in: Talent CA 2 C2 - 1 week ago

    Mississauga, Canada Duka Property Management Inc. Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksHire and supervise rental agents and building superintendentsEnsure terms of lease agreements are metHire and supervise support staff performing operational, clerical or maintenance dutiesPrepare and administer contracts for property services, such as...

  • property management agent

    Found in: Talent CA 2 C2 - 5 days ago

    Mississauga, Canada Duka Property Management Inc. Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksHire and supervise rental agents and building superintendentsEnsure terms of lease agreements are metHire and supervise support staff performing operational, clerical or maintenance dutiesPrepare and administer contracts for property services, such as maintenanceCo-ordinate...

  • Assistant Property Manager/Administrator

    Found in: Jooble CA O C2 - 5 days ago

    Mississauga, ON, Canada Canlight Management Inc. Full time

    Assistant Property Manager/Administrator 22 Sep Assistant Property Manager/Administrator ASST. PROPERTY MANAGER/ADMINISTRATOR We are a dynamic mid-market real estate firm looking for qualified assistant property manager/administrator. This position is to support two senior managers with a large and varied portfolio of sites. Successful candidate must have...

  • Assistant Superintendent

    5 days ago

    Mississauga, Canada Park Property Management Full time

    For more than 45 years, Park Property Management has been providing affordable, well-maintained rental accommodations offering both quality and value. Our properties are managed with pride in the pursuit of long-term relationships with all our residents. Our company portfolio currently includes more than 11,200 rental units in 91 buildings located across...

  • Property Administrator

    3 days ago

    Mississauga, Canada JLL Full time

    JLL supports the Whole You, personally and professionally. Property Administrative Assistant Reporting to the Property Manager, this position is accountable for providing tenant coordination and administrative support to the property management & operations team and reception relief as necessary. **They are responsible for**: Assisting Property Managers...

  • Property Manager

    1 week ago

    Mississauga, Canada Realstar Management Full time

    The Property Manager provides essential hands-on leadership in a residential property. With the direction and support of a District Manager, the Property Manager is responsible for overall property performance by maximizing profitability and maintaining corporate standards within established operational and budgetary objectives. **What we offer to...

  • Property Manager

    4 days ago

    Mississauga, Canada Victoria Park Management Full time

    Incorporated in 1974, Victoria Park Community Homes is one of the oldest and largest private non-profit housing corporations in the Province of Ontario. Victoria Park Community Homes will advance and protect the future of quality affordable housing through our leadership in the provision of specialized, effective, and integrated services that respond to the...

  • Property Administrator

    3 days ago

    Mississauga, Canada Rabba Fine Foods Full time

    We are a 50 year old family business that owns and operates multiple commercial and industrial properties comprising over 500,000 square feet. Our diverse portfolio of properties includes community shopping centres with national tenants, industrial buildings and a small amount of residential property. We also operate over 30 retail stores across the greater...

  • Property Administrator

    2 weeks ago

    Mississauga, Canada HighView Partners Full time

    Become part of a prominent real estate developer and property manager boasting over 70 years of expertise in the GTA and the Golden Horseshoe. Embrace the opportunity to serve as a Property Administrator in Mississauga, providing exceptional support amidst substantial growth. Your New Employer Your new employer is a family-operated business and prioritizes...

  • Property Administrator

    2 weeks ago

    Mississauga, Canada HighView Partners Full time

    Become part of a prominent real estate developer and property manager boasting over 70 years of expertise in the GTA and the Golden Horseshoe. Embrace the opportunity to serve as a Property Administrator in Mississauga, providing exceptional support amidst substantial growth. Your New Employer Your new employer is a family-operated business and prioritizes...

  • Property Administrator

    2 weeks ago

    Mississauga, Canada HighView Partners Full time

    Become part of a prominent real estate developer and property manager boasting over 70 years of expertise in the GTA and the Golden Horseshoe. Embrace the opportunity to serve as a Property Administrator in Mississauga, providing exceptional support amidst substantial growth. Your New Employer Your new employer is a family-operated business and prioritizes...