#2023-26, Payroll & Compensation Coordinator

**Job Posting #: 2023-26**
**Job Title: Payroll & Compensation Coordinator**
Department: Financial Services
Reports To: Treasurer/Director, Financial Services
Directly Supervises: None.
Status: Full-time, Permanent.
Hours per Week: 35

**Salary**: $53,992.90 - $65,628.70
**Application Due Date: Sunday, May 28, 2023**

Position Summary

This position is responsible for leading the transactional and administrative
activities associated with payroll. Reporting to the Treasurer/Director of Financial
Services the role coordinates employee onboarding with Human Resources;
maintains all payroll and compensation related processes, and provides outstanding
internal customer service for all inquiries.

Role Specific

**Responsibilities**:
Payroll:
1. Performs all aspects of the payroll function that align with the Municipality’s
compensation strategies, current HR policies and legislation, ensuring all
information is accurate and documentation is complete.

2. Collects and reviews timesheets for accuracy. Ensures payroll, as directed
and approved by Director/Manager/Supervisor, are received by employees
and members of Council & Committees and Fire Services by payday.

3. Responsible for the calculation, reconciliation and remittance of pays and
deductions as authorized by resolution or by-law and under the requirements
of federal and provincial guidelines, regulations and legislation. Ensure
payroll deductions, pension plans, EHT and WSIB are tracked, reconciled
monthly and remitted prior to the due date.

4. Ensure new staff are set up on payroll and proper tax and benefit forms are
completed. Works in coordination with the Human Resources Coordinator to
process status changes for employees.

5. Prepares payroll calculation for severance/terminations, ROEs, retroactive
pay, vacation pay, salary changes, including automatic level increases and
approved cost of living adjustments.

6. Calculates and allocates bi-weekly and monthly payroll in the financial
information system as per annual budget.

7. Calculates and prepares year-end payroll accrual calculation, vacation carry
- over and lieu time, pension plans balancing and returns, year-end filing
(annual returns) for Canada Revenue Agency (CRA) and the Minister of
Finance, T-4s and other required T-slips including balancing to the Municipal
financial system and annual remittances. Prepare all annual reports to
comply with audit requirements under the direction of the Deputy

Treasurer/Manager, Financial Services.

8. Participates in the annual audit process for payroll records as required.

9. Maintains, track and report accurate vacation, sick time, banked time, hours
of work and other payroll related information. Provide bi-weekly payroll
reports to leaders/management, and adhoc reports as required.

10. Calculates and pro-rates all vacation, sick time, and vacation entitlements for
new and departing employees.

11. Maintains, tracks, and allocates annual salary increases for all staff members.
Updates salary information under the Canada Life benefits program as
required.

12. Works in coordination with the Treasurer and Deputy Treasurer to update
staff salary information in Questica budgeting software.

13. Coordinates and implements annual updates to the salary grid as required.

14. Conducts and responds to external Payroll (including salary) surveys as
required.

15. Administers and manages the EasyStub website including set up and
distribution of employee logins.

16. Provides excellent internal customer service for employees with inquiries
relating to payroll, vacation or sick time entitlements, benefits, and pension
related inquiries.

17. Leads the financial tracking and payment for WSIB related matters.

Benefits & Compensation:
18. Ensures new staff are enrolled in the OMERS and Canada Life benefits
program as stipulated in individual employee agreements.

19. Completes all OMERS forms, and acts as the contact for employee questions
and changes. Act as the liaison between the employee and OMERS.

20. Acts as the contact for employee questions and changes related to the
Canada Life benefits program, and acts as a liaison between the employee
and Canada Life.

21. Participates in the quarterly experience report update from Canada Life, and
in conjunction with the Manager, Human Resources and Treasurer ensures all
rates are adjusted as required upon renewal.

22. Works with the Human Resources division and the Treasurer to coordinate
and lead the administration of corporate benefit plan renewal on a bi-annual
basis.

23. Conducts monthly invoicing for benefits and compensation related services
(including but not limited to: Canada Life, Mearie, AIG Insurance, Legal
Shield, Com Psych).

24. Maintains all monthly tracking spreadsheets pertaining to year-end reporting
for all secondary service providers, including but not limited to: Canada Life,

Mearie, AIG Insurance, Legal Shield, ComPsych).

25. Works in collaboration with the Human Resources division to