Document Control Administrator

3 weeks ago

Toronto, Canada Dufferin Construction - A CRH Company Full time

Job ID: 480802

Work Type: Full Time Permanent

**It is a great time to join the CRH Canada team CRH Canada is going through an exciting business transformation which demands first-class Talent Management support to drive results.**

**We are building a world
- class team. Make your mark**

**You will be a successful addition to our team if you look at change as an opportunity to develop and contribute to the business. You will be successful in your role if you like partnering with the business, presenting new ideas and providing excellent customer service.**

**Position: Document Control Administrator**

**Location: Toronto, Ontario**

Dufferin Construction, a CRH Company is looking for a **Document Control Administrator **to join its dynamic team of professionals passionately committed to world-class major project delivery. Project locations for this role include downtown Toronto and surrounding GTA area.

The Role

As a key part of Dufferin’s Project Delivery Team, the Document Control Associate is responsible for:

- Managing and undertaking the flow of project data (compiled by other team members) into project records, to ensure the project team has access to current information that can be tracked and measured, and reported to our clients.
- The accurate and up-to-date publishing of documents and their associated metadata, in an electronic document management system (EDMS)
- Quality checking, registering, classifying, managing, tracking, and transmitting electronic documents as required by the project team or the client

The specific responsibilities of the position include:

- Manage and track incoming and outgoing project communications and documents;
- Store, secure, revise, retrieve and distribute electronic documents (if required, hard copy documents);
- Process and control engineering documents, drawings, submissions, etc. in accordance with established guidelines and client-specific or company procedures;
- Review reports, specifications, and other engineering documents to ensure adherence to quality and document standards;
- Coordinate with Project Managers to track project schedules, as well as being responsible for the submission of deliverables to the client;
- Participate in weekly Team meetings, and other resource management workshops, in order to understand the evolving document control and management needs of the team;
- Conduct quality assurance checks on outgoing submissions;
- Manage the flow of records to and from all appropriate parties;
- Respond to internal and external drawing and documentation requests;
- Timely archiving of project records;
- Prioritizing multiple submissions, seeking guidance from leadership as may be required;
- Easily adapt to changing processes and concepts;
- Communicate effectively with engineering disciplines.

2-3 years’ experience is essential, ideally in an engineering or construction project team environment including experience with EDMS. A thorough working knowledge of document control principles is required as well as experience with preparation and formatting of documents. Expertise in Office 365 use is desirable, as is experience in various electronic drawing file formats.

**Ideally, You’ll Also Have**:

- Strong communication skills both verbal and written.
- Strong analytical and problem-solving skills.
- Forward thinking, eager to learn best practices, and contribute with innovative ideas.
- Displayed ability to learn quickly and driven to broaden knowledge base.
- Engineering and/or project management designations will be valuable.
- Ability to collaborate and work effectively in a variety of teams, including multi-disciplinary teams.
- Good attention to detail
- Ability to prioritize workload

CRH Canada Group Inc. recognizes Canada’s diverse landscape. Accommodation is available upon request for applicants with disabilities throughout the recruitment and selection process.

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