Administrative Assistant

3 weeks ago

Edmonton, Canada Trans Mountain Full time

Trans Mountain operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 300,000 barrels of petroleum products each day through 1,150 kilometres of pipeline in Alberta and British Columbia, and 111 kilometres of pipeline in Washington state.

**Our Core Values**

Trans Mountain’s core values - Safety, Integrity, Respect and Excellence - guide our every step. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re focused on doing the right thing for each other and our communities.

As an Administrative Assistant with Trans Mountain, you’ll have the opportunity to work with a progressive and fast-paced group of professionals in the Edmonton Regional office, reporting to the Director, Edmonton Terminal & Control Center. This position is based in our Edmonton Regional office.

**Key Deliverable/Responsibilities**
- Provides general administrative assistance including office reception services, answering telephones, coordination and organization of incoming and outgoing mail and deliveries, photocopying, paper/electronic filing, and document preparation, including updating manuals. Maintain files and process documentation specific to the business area.
- Works with the Trans Mountain Facilities dept. and landlord to manage building maintenance and notification requirements.
- Coordinates meeting, travel arrangements, office services including supplies and equipment maintenance.
- Participate in safety meetings and emergency response exercises as well as support other field related functions.
- Provides data entry and administrative assistance related company computer programs such as both corporate systems (D365, ADP), maintenance management systems and training systems, as well as other internal reporting systems which include unauthorized activity reports and operational incident reports.
- Assists with department financial administration requirements including budgeting, invoice coding, credit card coding, employee expenses, new vendor setup and procurement activities.
- Communicates with internal (head office departments, other districts) and external (public, contractors, consultants) groups.
- Works cooperatively and assists other departmental Administrative Assistants working in the office.

**Requirements**:

- Post-secondary education training in business systems (e.g. Microsoft Office
- Word processing and accounting).
- Minimum of 5 years’ experience in an administrative support role, preferably in an oil and gas or industrial environment. Knowledge of office administration.
- Proficient in Microsoft Excel, Word, PowerPoint, and Outlook.
- Must be a team player with a positive attitude.
- Self-motivated, capable of performing tasks with mínimal supervision.
- Able to prioritize and handle multiple tasks simultaneously.
- Attention to detail is critical.
- Ability to work well under pressure and handle strict deadlines.
- Strong organizational skills.
- Excellent verbal and written English communication skills.
- Ability to work in a fast paced and dynamic environment.
- Must be a problem solver with the ability to find resolutions.

**We Build Careers and Pipelines That Last**

Our story is about determination, resourcefulness and resilience. It’s about charting our own course, finding innovative solutions to challenging problems and doing the right thing. It was true when Trans Mountain became a company in 1951 and it’s just as true today. We welcome new members to our team that embrace the qualities in our story, that thrive on the new path and directions we take. Our culture is one of care and taking our responsibilities seriously. If you would like to contribute to our culture, then join our journey.

**A Rewarding Opportunity**

**We offer**:

- Valuable experience providing opportunity for professional development and career advancement;
- An opportunity to engage with and learn from some of the most talented and experienced people in the business;
- Competitive compensation;
- Comprehensive benefits programs including flexible benefits, pension and savings plans
- A place to share a sense of purpose and build relationships;
- Meaningful work that makes a difference;
- An opportunity within the Canadian energy industry.

**We value**:

- The health, safety and wellness of everyone working in our company;
- Meaningful participation from Indigenous and local communities;
- The commitment and resilience of our people;
- Collaboration and achieving success together.

In Alberta, the existing pipeline system spans the traditional territories of Treaty 6, 7 and 8, and the Métis Nation of Alberta (Zone 4).

In British Columbia, the system crosses the traditional territories of numerous First Nations that are affiliated with the Secwepemc, Dakelh (Carrier), Nlaka'pamux, Syilx/Okanagan, Interior and Coast Salish, Stó:lo, as well as the Mé

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