Legal Assistant, Corporate Commercial

3 weeks ago

Winnipeg, Canada Thompson Dorfman Sweatman (TDS) Full time

published 01/05/2023_

**Career Information**:
**How to Apply**
- Applicants with disabilities may request reasonable accommodation related to any materials or activities used throughout our selection process. If you require reasonable accommodation at any time during our selection process, please advise prior to your interview. _

**Commitment to Diversity**

One of our firm’s **Core Values** is that we value diversity and strive to reflect the communities we serve. In that regard, we encourage anyone who identifies as an Indigenous person, a visible minority, a person with a disability, and/or a member of the 2SLGBTQ+ community to apply. We also welcome you to self-identify your membership in these groups if you wish to do so.

Thompson Dorfman Sweatman (TDS) believes that collaboration is essential to providing outstanding professional service. Their collegial workplace fosters greater teamwork, responsiveness, and communication, providing better results for clients. With Manitoba roots that run more than 130 years deep, TDS has long been recognized as a leading full-service law firm dedicated to serving clients and delivering high quality work.

**Perks & Benefits**

Company pension

Dental care

Disability insurance

Employee assistance program

Extended health care

Life insurance

On-site gym

Paid time off
- RRSP match**Overview**

The Support Services department is responsible for providing administrative, clerical, and specialized legal services to assist lawyers and/or paralegals throughout the firm.

Individuals in the Support Services department are assigned to a team, led by a Team Coordinator. Each member of the team is responsible not only to an assigned lawyer or paralegal, but also to the coordinator for their team.

**Purpose of Position**

The **Legal Assistant, Corporate-Commercial **will primarily support the efforts of the corporate-commercial lawyers at the organization, assisting with day-to-day tasks such as file management, organizing work, and other duties

This position is responsible for aspects of the following areas:
**General Administration**

**Corporate-Commercial Support**

**Key Responsibilities**

Preparing and drafting various correspondence and documents

Opening, updating (including data entry and scanning of documentation), organizing, maintaining, and closing legal files (paper and electronic)

Performing conflict checks, initial calls with clients, etc.

Reviewing and revisions of format, spelling, and grammar on all final documents

Booking arrangements (ex. court reporters, food service providers sheriffs, investigators, document servers, doctors and other medical care professionals, government organizations.

Assisting with preparation for hearings/trials, including notifying/scheduling witnesses, organizing books of documents and books of authority, preparing subpoenas

Fielding questions, problems, concerns from, and booking meetings with, clients, associates and outside or opposing counsel

Preparing document briefs as required

Entering and/or verifying lawyer time entries

Maintaining an efficient electronic and physical file and document management system

Translating dictation into typed format

Liaising with legal assistants, paralegals, lawyers, and clients on file progress
- Performing general administrative duties as required.**Corporate Commercial Support**

Performing due diligence searches (The Property Registry (TPR), Land Titles Office, Companies Office, Bank Act, Bankruptcy, Taxes, and Queen’s Bench)

Drafting and registering documents at Land Titles (online and through clerks)

Drafting and completing Personal Property Registry registrations

Drafting and filing corporate documents with Companies Office

Organizing and setting up new corporations

Preparing closing books for corporations
- Preparing opinions (to be signed on behalf of the firm) based on search results**Behavioral Skills**

Work effectively in a professional, fast paced environment

Experience in an office or business environment

Superior organizational, interpersonal and communication skills

Strong emphasis on attention to detail and proofreading

Strong written and verbal communication skills

Mature attitude, professional and strong work ethic

Dependability and the ability to work independently and as part of a team

Ability to multi-task, prioritize and co-ordinate multiple projects with multiple individuals

Has a mindset for helping others, a client service mentality, and a positive attitude
- Ability to work under pressure, stress, and tight deadlines at times.**Technical Skills**

Legal Administrative Assistant certificate or diploma

Strong Microsoft Office skills (Outlook, Word, PowerPoint, and Excel)
- Strong administration and research skills

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