Finance Manager

3 weeks ago

Vancouver, Canada University of British Columbia Full time

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Accounting, Level A

Job Title

Finance Manager

Department

PIMS Administrative Support | Pacific Institute for the Mathematical Sciences | Faculty of Science

Compensation Range

$5,622.33 - $8,081.00 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

April 29, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Finance Manager at the Pacific Institute for the Mathematical Sciences (PIMS) is responsible for managing all aspects of PIMS funding, budgeting and financial planning. The manager is responsible for the full accounting cycle from budget preparation and submission to fiscal year end closing and reporting. Major responsibilities include management of the general ledgers and development of financial control processes. The position will be involved in implementing practices to improve quality and efficiency of financial resources, enhance accounting procedures, financial information flow and administrative procedures. The manager develops and implements financial and budgetary models ensuring the sustainability of PIMS and that the strategic planning initiatives match priorities with budgetary decisions.

UBC is the head office for PIMS. There are sites at nine other universities in Canada and the U.S. Each of these sites has faculty members, postdocs, grad students, office spaces and meeting facilities. The Finance Manager, in conjunction with the Director and Chief Operations Officer (COO), develops and implements financial strategies and organizational policies at all PIMS sites.

Organizational Status

The Finance Manager works independently in consultation with the Chief Operations Officer (to whom the position reports) and the PIMS Director (an academic director who is also a tenured professor in the Mathematics Department). This position provides managerial direction to staff members at the UBC Institutional Programs Office who are assigned to PIMS.

Work Performed

The Finance Manager manages PIMS funding according to the conditions of the relevant funding bodies and guidelines of member universities. In managing PIMS budget, the Finance Manager considers PIMS’ distributed structure, its priorities and activities, as well as the needs and priorities of all PIMS stakeholders.

The Finance Manager has an important role in encouraging and contributing to the collegial, collaborative atmosphere at PIMS.

The Finance Manager liaises and cooperates with a wide variety of external funding agencies, industry bodies, governmental and university departments on all financial and operational matters.

Specific responsibilities include:

- Responsible for managing PIMS annual budget of approximately $3.5M. This is comprised of about $2.0M in research grants, $1.1M in specific purpose funding and $400K in general purpose operating funds.
- Manages PIMS internal accounting package (Quickbooks), across all sites.
- Manages PIMS financial resources across all PIMS sites ensuring the cost effectiveness.
- Provides advice in preparation of funding proposals and liaises with granting agencies.
- Carries out GPO variance analysis and Adaptive Planning for UBC accounts.
- Generates long term financial plans for PIMS that form the basis for decisions relating to PIMS functions (e.g. staffing levels, resource allocation).
- Manages PIMS overall budget by planning, implementing and preparing budget submissions, forecasts and reconciled summaries.
- Develops expenditure plans for GPO, Registration Fee and Endowment accounts and ensures fiscal year-end procedures are followed.
- Manages expenditures on grants and contracts to ensure that deficits are not incurred; and if they are, develops solutions to rectify the problem.
- Advises the Site Administrators on local budgets and expense parameters. Provides training on Quickbooks and general reporting as required.
- Prepares financial reports for individual sites as well as overall spending.
- Works with the Office of Research Services on new grants, budget upload/increases and Worktag extensions.
- Represents PIMS in all internal and external aud

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