Student & Associate Coordinator (12 Month Contract)

2 weeks ago

Toronto, Canada Aird & Berlis LLP Full time

**Who We Are**:
Aird & Berlis LLP is a prominent Canadian business law firm located in the heart of Toronto’s financial district, across from Union Station. With over 220 lawyers, business advisors and patent agents, we serve clients across Canada and globally.

**What We Believe In**:
The firm is committed to ensuring that all members of the Aird & Berlis LLP community feel valued, respected and supported. We are a dedicated group of diverse individuals who care about each other, the work we produce and the client service we provide. We go to great lengths to foster a professional, supportive environment for all firm members so you can focus on the important things: client service, your career and your life.

**What We Are Looking For**:
**Responsibilities**:
Student Recruitment:

- Maintain the viRecruit applicant database
- Coordinate law school career days and on-campus interviews (including charts, correspondence, registration, materials and travel arrangements)
- Arrange summer student interviews - both on campus interviews and interview week (including scheduling, booking boardrooms, materials, catering, interviewers)
- Correspond with applicants
- Track for sponsorships and academic awards at law schools
- Liaise with law school career development offices
- Engage with firm’s Student Recruitment Committee

Student Program:

- Assist with managing the firm’s summer and articling students
- Coordinate on-boarding and orientation for incoming students
- Manage student reviews via viEval
- Assist with student social events
- Prepare and maintain Law Society filings for articling students
- Coordinate student rotations with the various departments of the firm
- Collect student weekly progress reports
- Record and monitor student vacation/sick days

Associate Program:

- Co-ordinate monthly meetings of the Associates Committee
- Assist with on-boarding of incoming associates
- Co-ordinate orientation program for incoming first year associates
- Manage and organize associate reviews via viEval
- Assist with recognition program
- Help with social events

Other:

- Filing, scanning, faxing, photocopying, mail
- Typing and document preparation
- Prepare expense claims
- Assist with new projects and initiatives

**Requirements**:

- Minimum three (3) years’ previous experience as a legal assistant
- Successful completion of a related post-secondary Office Administration or Legal Assistant program
- Handle high pressure situations and stress of multiple demands
- Ability to work overtime as required

**Qualifications or Skill Required**:

- Willingness to learn customized software (including viRecruit, viEval and DocuSign)
- Strong project management skills
- Willingness to take initiative and be accountable
- Ability to problem solve
- Good judgement and decision making
- Strong interpersonal skills
- Organized
- Resourceful
- Detailed
- Confidential
- Any offer of employment will be conditional upon a criminal background check._

Please note that we have suspended our vaccination policy at this time.

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