Accounts Receivable Specialist

5 months ago


Nepean, Canada Morin Supply Full time

**Accounts Receivable Specialist**

**Reports To**:Accounting Manager

**Summary**:
The Accounts Receivable (AR) Specialist is directly responsible for performing data entry and related duties in posting accounts receivable transactions and payments. This includes maintaining AR ledgers, credit balances, and resolving account irregularities. The AR Specialist will also administer claims, refunds, adjustments, and any other accounting transactions related to AR management. This position involves diplomatic interaction with customers to provide billing information and support to facilitate swift payment of invoices due to the organization and shall have the responsibilities for the collection of all accounts receivable, development and maintenance of customer files. Other responsibilities will include the resolution of any invoice discrepancies, calculation of volume month end credits, finance charges on overdue accounts, and reconciliation of Accounts Receivable statements. The AR Specialist will be responsible for maintaining credit policies and procedures, including the investigation of new customers, extending credit lines, granting credit, and following up.

**Core Competencies**
- Customer Focus
- Communication
- Energy & Stress
- Teamwork
- Quality Orientation
- Problem Solving
- Accountability and Dependability
- Operating Equipment
- Ethics and Integrity

**Job Duties**
- Collaborate with the VP Administration to maintain collection goals and general AIR performance levels.
- Analyze AR aged report - report any overdue accounts to VP Administration
- Collection of account receivables
- Solve any discrepancies on invoices
- Maintain customer master files and sub-accounts
- Ensure credit policies and procedures are followed according to established guidelines and applicable legislation
- Communicate with internal/external sales representatives and accounting/tax professionals as necessary to complete job duties.
- Post and reconcile customer payments to general ledgers.
- Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its customers.
- Form collection strategies to mitigate customer objections to making timely AR payments.
- Investigate collection problems and advise customers on corporate AR policies and procedures.
- Investigate and resolve billing discrepancies or misapplied cash transactions.
- Customer visits when required
- Assist the VP Administration in the year-end closing and inventory count.

**Requirements**:

- Bachelor's degree in Accounting, Finance, or Business Administration and 2 years of direct experience in an AR capacity, or an equivalent combination.
- Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records.
- Strong knowledge of collection regulations and fair credit practices.
- Must possess a high level of moral judgment for handling confidential information and monetary transactions.
- Experience in gathering data, compiling the proper information, and preparing financial reports.
- Able to perform moderate to complex account reconciliations.
- Strong diplomatic, negotiation, and conflict resolution skills to manage overdue payments and delinquent accounts.
- Basic knowledge of accounting systems, budgets, and internal controls.
- Effective diligence and a high degree of accuracy.
- Strong work ethic and positive team attitude.
- Sound analytical thinking, planning, prioritization, and execution skills.
- Excellent teamwork and team building skills.
- Able to effectively communicate both verbally and in writing (French and English proficiency).
- Able to build and maintain lasting relationships with other departments, key business partners, and customers.
- Strong problem identification and problem resolution skills.
- High level of proficiency with Microsoft Office productivity suite.

**Working Conditions**:

- Good hearing required for extensive telephone use.
- Ability to attend and conduct presentations.
- Manual dexterity required to use desktop computer and peripherals.
- Overtime as required.

**Job Types**: Full-time, Permanent

**Salary**: $55,000.00-$65,000.00 per year

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Nepean, ON K2E 8A4: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Are you fluent in both French and English?

**Experience**:

- collections: 2 years (preferred)

Work Location: In person



  • Nepean, Canada Throttle Powersports Full time

    Accounts Payable / Accounts Receivable Clerk Overview: Join Throttle Powersports, a dynamic powersports and marine dealership offering top brands like CFMOTO, Argo, Mercury Marine, and Bentley Pontoon. As part of a multi-company organization focused on growth, we are seeking a detail-oriented Accounts Payable / Accounts Receivable Clerk to support our...

  • Accounting Specialist

    4 weeks ago


    Nepean, Ontario, Canada beBee Professionals Full time $45,000 - $60,000

    beBee Professionals in Nepean is seeking a skilled Ledger Maintenance Coordinator to join our finance team. In this role, you will be responsible for maintaining accurate financial records, handling accounts payable and receivable, and ensuring the integrity of our accounting practices.Responsibilities:Manage and maintain financial records, including...

  • Ft Receiver

    2 months ago


    Nepean, Canada Saks Off 5th Full time

    **Location**: Nepean, Ontario, Canada **Category**: Stores **Job Opened**: June 24th, 2024 **Education**: **Job Number**: R-108005 **Job Type**: regular **Remote**: No **job description**: **Address**: 100 Bayshore Drive Bayshore Shopping Ctr ** Lead a Brilliant Career.** Bring your authentic self to work everyday, and help our customers express...


  • Nepean, Canada B & T MacFarlane Full time

    **Shipping and Receiving Clerk** **Philosophy**: Welcome to B& T MacFarlane, a Premier dealership of the Kubota Brand, family owned and operated since 1957. We are passionate about the customers we serve and support, contractors, and small business owners in Ottawa and the Surrounding Market Area. We are a team of 40 who deliver on quality, efficiency, and...

  • Accounting Assistant

    5 months ago


    Nepean, Canada Magenta Exterior Solutions Full time

    **Roles & Responsibilities** - Complete full cycle accounting - Ensure accuracy and compliance with accounting principles and standards - Prepare and review error-free financial reports, income statements, balance sheets, and statements of cash flows - Manage accounts receivable and accounts payable - Invoice clients and input, update, and maintain various...


  • Nepean, Ontario, Canada beBee Professionals Full time $45,000 - $60,000

    We are seeking a detail-oriented Accounting Specialist to join our finance team at beBee Professionals in Nepean. In this role, you will be responsible for maintaining accurate financial records, handling accounts payable and receivable, and ensuring the integrity of our accounting practices.Key Responsibilities:Manage and maintain financial records,...


  • Nepean, Canada Magenta Exterior Solutions Full time

    **Position Summary**: The Intermediate Construction Accounting Clerk position is for a self-starter with previous comprehensive construction company accounting experience with a small/medium size construction company in Ontario. To start, you will be tasked with a lot of data entry and as you demonstrate proficiency, your role can expand to a wide variety...

  • Accounting Assistant

    5 months ago


    Nepean, Canada P1 Consulting Full time

    **Bookkeeping duties**: - Account Receivables: Post customer payments by recording cheques, direct deposits, and journal entries. - Handle inter-company billing of invoices. - Accounts Payable Reconciliation: Review accounts payable aging reports; Reconcile processed work by verifying entries and comparing system reports to balances. - Bank and Credit card...

  • Deal Clerk

    5 months ago


    Nepean, Canada Throttle Powersports Full time

    **Duties**: - Post all New and Pre-Owned vehicle deals including coordinating month end close to ensure deals are received and posted within the month end. - Responsible for the monthly reconciliation of schedules. - Responsible to ensure that floorplan payment requirements are met on an ongoing basis. - Stocking all New and Pre-Owned vehicles into...

  • Deal Clerk

    6 months ago


    Nepean, Canada Throttle Powersports Full time

    **Duties**: - Post all New and Pre-Owned vehicle deals including coordinating month end close to ensure deals are received and posted within the month end. - Responsible for the monthly reconciliation of schedules. - Responsible to ensure that floorplan payment requirements are met on an ongoing basis. - Stocking all New and Pre-Owned vehicles into...

  • Accounting Clerk

    5 months ago


    Nepean, Canada Dilawri Automotive Group Full time

    **Work Hours**: Monday to Friday 7:30am - 4pm **Work Location**: Dilawri Jeep Dodge Chrysler - 370 West Hunt Club Road **Duties/Responsibilities**: - All accounting duties related to Sales Dept. (posting deals, administering floorplan, preparing cheques, maintaining commission records, monitoring contract payments, posting factory incentive payments,...

  • Account Representative

    6 months ago


    Nepean, Canada Movati Athletic (Group) Inc Full time

    Join the Member Experience team and help build a culture that delivers on the promise we make to our members - feel **welcome**, feel **comfortable** and feel** healthy**. We’re not looking for just average because we’re not your average club. That’s because our goal is to be recognized as North America’s premiere affordable luxury fitness brand....

  • Sales Specialist

    5 months ago


    Nepean, Canada The Deck Store Full time

    Company Description: Role Description: The Deck Store, Inc. is currently seeking a full-time and Part Time sales specialist. As a Sales Specialist, you will be responsible for generating leads, building relationships with potential customers, and closing sales deals. You will be interacting with customers on-site in our Ottawa location. You will work closely...


  • Nepean, Canada Movati Athletic (Group) Inc Full time

    Join the Member Experience team and help build a culture that delivers on the promise we make to our members - feel welcome, feel comfortable and feel healthy.We're not looking for just average because we're not your average club. That's because our goal is to be recognized as North America's premiere affordable luxury fitness brand. With that goal in mind,...

  • Account Representative

    23 hours ago


    Nepean, Canada Movati Athletic (Group) Inc Full time

    Join the Member Experience team and help build a culture that delivers on the promise we make to our members – feel welcome, feel comfortable and feel healthy.We’re not looking for just average because we’re not your average club. That’s because our goal is to be recognized as North America’s premiere affordable luxury fitness brand. With that goal...

  • Accounting Clerk

    5 months ago


    Nepean, Canada Dilawri Automotive Group Full time

    **Work Hours**: Monday to Friday 7:30am - 4pm **Work Location**: Dilawri Jeep Dodge Chrysler - 370 West Hunt Club Road **Duties/Responsibilities**: - All accounting duties related to Sales Dept. (posting deals, administering floorplan, preparing cheques, maintaining commission records, monitoring contract payments, posting factory incentive payments,...


  • Nepean, Canada Plus Advisors Inc Full time

    Are you an enthusiastic bookkeeper looking for a fulfilling role? Are you driven by the success of businesses and their growth? If yes, we're excited to meet you! We are an innovative firm at the forefront of accounting technology, making strides in cloud accounting and constantly adapting to the dynamic shifts of the industry. QuickBooks Online, 3rd party...


  • Nepean, Canada Plus Associates Bookkeeping Inc Full time

    Are you an enthusiastic bookkeeper looking for a fulfilling role? Are you driven by the success of businesses and their growth? If yes, we're excited to meet you! We are an innovative firm at the forefront of accounting technology, making strides in cloud accounting and constantly adapting to the dynamic shifts of the industry. QuickBooks Online, 3rd party...


  • Nepean, Canada Denvil Distribution Full time

    Job Summary: This is a full-time, temporary position (Freelance) - ON SITE, Not remote. Job 1 is to: Review 3 months of bank reconciliations in Quickbooks Desktop Regular ongoing duties include: - Perform account reconciliations and bank and visa card reconciliations - Manage accounts payable and accounts receivable processes - Send out account...

  • Office Manager

    5 months ago


    Nepean, Canada QM&E Engineering Inc. Full time

    Company Description QM&E Engineering has built a reputation as a reliable mechanical and electrical engineering (M&E) firm specializing in residential, commercial, government and institutional building systems in Ontario and Quebec. Our specialists work as trusted partners with architects, developers - large and small, property managers and contractors to...