Accounts Payable Administrator

4 weeks ago

Edmonton, Canada ALLMAR INC. Full time

**JOB SUMMARY**

The Account Payable Administrator is expected to have a strong understanding of the vendor invoice entry process, as well as how to handle certain accounting and administrative tasks. They follow Company policies in processing vendor invoices & credit memos while also supporting the Senior Branch Administrator/Branch Manager/Branch Manager Designate in completing projects as assigned. The Accounts Payable Administrator communicates directly with salespeople, purchasers and vendors while working in conjunction with the Head Office Finance Team.

**JOB RESPONSIBILITIES**

Duties include but are not limited to:

- Match vendor invoice to purchase order receipts using ERP system.
- Organize and file receiving reports for audit purposes.
- Post vendor invoices/credit memos using ERP system.
- Manually code non-inventory vendor invoices for payment.
- Submit copies of invoices to Head Office for payment.
- Maintain vendor filing system, including invoices, receiving reports, and packing slips.
- Work with purchasers and/or vendors to resolve invoice/purchase order discrepancies and to ensure Company receives vendor credits in a timely manner.
- Review vendor statements to ensure all outstanding invoices are accounted for and credits are properly posted.
- Assist in month end processes by closing A/P in a timely manner.
- Participate in weekly branch meetings to learn about any customer or vendor issues and to communicate the need for help.
- Other duties may include:

- Accumulation of customer payment documents received and bank deposits
- Reconciling and submitting replenishment requests for petty cash
- Assisting with inventory count

**KNOWLEDGE, SKILLS AND ABILITIES**
- Strong mathematical aptitude
- Strong attention to detail and accuracy
- Excellent organizational skills
- Excellent communication skills, both verbal and written
- Ability to work independently as well in a team-based environment

**EDUCATION AND EXPERIENCE REQUIRED**
- 1-2 year post-secondary accounting certificate preferred.
- 2 years’ experience in accounts payable or related work experience.
- Experience in the construction industry an asset.
- Proficient in MS Office (Excel, Word, Outlook, Teams).
- Experience with Navision or similar ERP system preferred.

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