Executive Assistant

4 weeks ago

Ottawa, Canada Plug CPA Professional Corportation Full time

**About the Company**

Plug CPA (formerly known as CPA Plus) is a full-service, cloud accounting firm of specialists committed to providing a full suite of accounting solutions for forward thinking individuals and business owners. We cover everything from personal and small business tax planning to bookkeeping, payroll, consultation, tax preparation and more. We use the latest tools and technology to help clients thrive in today’s digital reality. But it’s about more than tech. It’s about helping clients achieve their goals and find solutions that are better, faster, and more flexible, so that they can succeed in an ever-changing world.

**About the Opportunity**

Our easy going and supportive work culture offers employees training, opportunity for growth and work-life flexibility. As the Executive Assistant to our senior staff, you will be one of the core pillars of our team to help provide high-quality services to our clients and staff. Your duties will include providing administrative support to our Director (primarily) and other accounting staff as needed, managing schedules, coordinating meetings, liaising and supporting the firm’s clients and assisting with various projects. This position requires 2 days in the office (Ottawa, Ontario) at minimum and the rest can be remote based on business needs and upon the successful completion of the probation period, including both manager’s approval and an overall good standing with the company. The office is located in Ottawa, Ontario (West end).

**Your Duties & Responsibilities**
- Manage and maintain the calendars and schedules of the Director, including scheduling appointments, meetings, and travel arrangements
- Prepare and edit correspondence, reports, and presentations as required
- Coordinate and manage the logistics for meetings, events, and conferences, including preparing agendas, taking minutes, and following up on action items
- Conduct research and gather information on various topics as required
- Manage and prioritize tasks and projects to ensure deadlines are met
- Assist with the preparation and management of various projects, including income tax collection from clients
- Maintain confidential information and handle sensitive matters with discretion and professionalism
- Provide support to other team members and departments as required

**Your Skills & Experience**
- Diploma or degree in business administration or a related field
- 3+ years of experience in an executive assistant role, preferably in an accounting or professional services environment
- Excellent organizational and time management skills, with the ability to prioritize tasks and work under pressure
- Strong communication skills, both verbal and written, with a high level of professionalism
- Proficient in Microsoft Office suite, with experience in PowerPoint and Excel as well as Google Apps (docs, slides, sheets, etc,.)
- Strong attention to detail and accuracy, with the ability to proofread and edit documents
- Ability to handle confidential information with discretion and maintain a high level of confidentiality
- Knowledge of accounting software and procedures is an asset
- Interest in learning and trying out new software/technologies
- Ability to work independently and as part of a team
- Ability to develop and maintain strong client relationships
- Organized, deadline-driven, and work well independently and as part of a team
- Ability to troubleshoot problems and find solutions independently
- Can work effectively in office (west end Ottawa,ON) or from home (Canada only)

**Benefits**

We believe strongly in supporting our staff to achieve their greatest possible personal and career potential.

**Our benefits include**:

- Hybrid work model ( minimum 2 days in-office)
- Flexible scheduling
- Paid Physical & Mental Health Days
- $1,000 Personal Health Spending Account
- Employee Growth Planning
- Career Development Training

**Job Type**: Part-time
Part-time hours: 15-20 per week

**Salary**: $20.00-$25.00 per hour

**Benefits**:

- Casual dress
- Company events
- Flexible schedule
- Work from home

Schedule:

- Monday to Friday

Application question(s):

- Are you legally allowed to work in Canada?
- Do you reside in Ottawa, Ontario, Canada?

**Education**:

- AEC / DEP or Skilled Trade Certificate (required)

**Experience**:

- Executive Assistant: 3 years (required)
- Customer service: 3 years (required)

**Language**:

- English (required)

Work Location: Hybrid remote in Ottawa, ON

Application deadline: 2023-09-08
Expected start date: 2023-10-02

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