Timekeeper/office Clerk

6 months ago

Abbotsford, Canada Fraser Health Full time

Salary range: The salary range for this position is CAD $24.76 - $26.38 / hour Why Fraser Health?:
Fraser Health is responsible for the delivery of hospital and community-based health services from Burnaby to Fraser Canyon on the traditional, ancestral and unceded territories of the Coast Salish and Nlaka’pamux Nations, and is home to six Métis Chartered Communities.

Our team of 45,000 staff, medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: Better health, best in health care. Learn more.

We currently have exciting opportunities for **Casual** - Timekeeper/Office Clerks** to join our team at **Abbotsford Regional Hospital and Cancer Centre **located in **Abbotsford**, B.C. **We hire great people for outstanding jobs and need your help to expand the ability to deliver prompt and professional service.

**Come work with us**

Joining our team offers you opportunities to work in a rapidly growing organization with health professionals who are excellent in their respective fields, career growth and advancement, a competitive compensation package (including four weeks of vacation to start, comprehensive health benefits, and pension plan), and the rewarding opportunity to make a difference every single day in health care.

Effective October 26, 2021 all staff for all positions across health care in British Columbia are required to be fully vaccinated against COVID-19 (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines). Please note this applies to all postings, and there are no exceptions.

Fraser Health values diversity in the work force and strives to maintain an environment of Respect, Caring and Trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable, and culturally safe manner.

Connect with us on our Careers social channels where you’ll learn about exciting opportunities, get career tips from our recruiters, and meet some of your future team members You can also visit us on Indeed and Glassdoor.

Instagram | Facebook | LinkedIn | Twitter

Detailed Overview:
Provides administrative day-to-day support including a variety of clerical duties and general timekeeping duties; receiving, reviewing and verifying client billing and timesheets; performs duties such as reception, establishing and maintaining charts and chart organization and database(s); types material utilizing word processing software, sets up and maintains filing systems and record archives, processes incoming and outgoing mail, faxes, reports/records and courier documents, assists with client intake and maintains related statistics.

**Responsibilities**:

- Provides reception services such as operating a multi-line switchboard or phone, enters information into a computer system and ensures information is current and accurate; makes adjustments to information, as needed.
- Answers/directs incoming calls for staff, takes messages, answers routine inquiries and provides information of a general nature regarding Home Support; receives visitors and refers visitors to the appropriate area, as required and assists with arranging client appointments; contacts other agencies to obtain information as required.
- Types material such as correspondence, reports and documents utilizing various computer software and computerized systems by inputting client information, maintaining registers and typing from handwritten draft or general instruction; prepares various information/resource packages by designing, updating, photocopying and collating packages/brochures for distribution to the client and/or family.
- Collects data from various sources, inputs data and information into relevant computer system and updates records as required; gathers, compiles, and retrieves information as required and prints related reports.
- Performs a variety of related clerical such as sorting and filing verification sheets and mileage forms; identifies and resolves related discrepancies such as errors in timesheet calculations and identifying information; refers complex issues to the Manager or designate.
- Sets up timekeeping periods for payment purposes, enters information into a computerized system and forward information to Payroll for processing.
- Receives timesheets from home health staff; checks legibility and completeness of information; locates and corrects errors and omissions.
- Reconciles total hours worked by each employee to total hours scheduled for each employee; follows up on discrepancies In hours reported.
- Receives Billing Summary Report (BSR) and reviews each client against payroll timesheets; compares home support worker timesheets to BSR and makes adjustments as appropriate.
- Sets up and maintains the client and administrative filing system, according to established policies and procedures by creating and labelling

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