Events Coordinator

2 weeks ago

Gloucester, Canada Archdiocese of Ottawa-Cornwall Full time

**Title**:Events Coordinator

**Reports To**:Director of Communications and Mission Promotion

**Summary**

The Events Coordinator is responsible for supervising and overseeing the planning, design, production, promotion, profitability, and overall coordination of Archdiocese of Ottawa-Cornwall events. Working in close collaboration with Mission and Pastoral Services, Philanthropic Development and other departments. Sourcing venues, liaising with entertainers, speakers, and exhibitors, and overseeing Archdiocese of Ottawa-Cornwall events are required tasks for this role. Other duties include reviewing and arranging appropriate accommodation, transportation, catering, signage, promotional materials, procurement, and security. The Coordinator will also be required to establish and monitor the event budget within the established guidelines. Other duties will be assigned as necessary.

**Job Duties**
- Manage internal and external event communications.
- Oversee the coordination of events including conferences, seminars, dinners, and training.
- Manage vendors and suppliers.
- Administer event budget and ensure it is maximized.
- Source venues, obtain quotes and conduct site visits.
- Liaise with exhibition builders, caterers, delegates, and speakers.
- Maintain detailed and accurate event files such as exhibitor databases, contact and financial information.
- Liaise with conference delegates and exhibitors throughout the entire process.
- Co-ordinate the delivery of materials to events.
- Determine parameters, policies, and procedures of event plans.
- Develop and implement a marketing plan.
- Involved in the development and production of promotional materials and presentations.
- Develop a risk management plan.
- Produce reports on events which include obstacles and opportunities encountered

**Qualifications**
- Post Secondary School Diploma in Business, Marketing, Public Relations, hospitality management or related field required.
- 3-5 years' event coordination or management experience preferred.
- 3-5 years' fundraising experience considered an asset.
- Effective communication skills, both verbal and written, in both official languages.
- Proven ability to manage budgets
- Service and quality orientation
- Proficiency in the use of MS Office
- Time Management
- Creative and Innovative Thinking
- Problem Solving
- Accountability and Dependability
- Research and Analysis for Decision Making and Judgement
- Ethics and Integrity
- Mediating and Negotiating
- Communication
- Teamwork
- Understanding of the Catholic Church, its tenets and culture, and respect for its leadership and parish clergy

**Work Conditions**
- Interacts with clergy, employees, management, volunteers, and the public at large.
- Ability to lift to 50 lbs.
- Irregular hours.
- Overtime may be required as some events on evenings and/or weekends.
- Fast paced environment.
- Valid driver’s license.
- Access to a reliable vehicle.

**Job type**

Fixed term (6 months)

Full-time - 37.5 hours per week.

8:30 am to 4:30 pm Monday to Friday (including a 30-minutes unpaid lunch break) Some events on evenings or weekends.

**Application Deadline**

May 7, 2024

**In compliance with the Accessibility for Ontarians with Disabilities Act (AODA), the Archdiocese of Ottawa-Cornwall provides reasonable accommodations to individuals with disabilities. If contacted for an interview, applicants should make any accommodation needs known at that time.**

***********

**Titre**:Coordonnateur ou coordonnatrice des événements

**Poste qui relève du**:Directeur des Communications et de la promotion de la Mission

**Sommaire**

Le coordonnateur ou la coordonnatrice des événements est responsable de superviser la planification, la conception, la production, la promotion, la rentabilité et la coordination générale des événements à l’archidiocèse d’Ottawa-Cornwall. Il ou elle collabore étroitement avec la Direction de la mission et des services pastoraux, le Département de philanthropie et d’autres services. Il lui incombe de trouver des lieux d’événements, d’assurer la liaison avec les artistes, les conférenciers et les exposants, ainsi que de superviser les événements de l’archidiocèse d’Ottawa-Cornwall. Ses tâches comprennent également d’examiner et de planifier l’hébergement, le transport, les services de traiteur, l’affichage, les documents promotionnels, les achats et la sécurité selon les besoins. De plus, le coordonnateur ou la coordonnatrice établit le budget des événements et en fait le suivi conformément aux directives définies. D’autres tâches lui seront confiées au besoin.

**Tâches du poste**
- Gérer les communications internes et externes des événements.
- Superviser la coordination des événements : conférences, séminaires, dîners, formations, etc.
- Gérer les fournisseurs.
- Administrer le budget des événements en s’assurant d’une gestion optimale.
- Trouver des lieux d’événeme

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