Construction Project Coordinator

2 weeks ago

Surrey, Canada Mann Group Full time

**PROJECT COORDINATOR**

**ABOUT US**

**ABOUT THE ROLE**

As part of the Project Management Team, the Project Coordinator assists in various phases of construction projects - in light-industrial, commercial and residential construction - at the Mann Group.

**DUTIES**
- Reports to Senior Project Manager
- Project accounting related tasks related to budget management including coding trade invoices, change order management, trade progress invoice tracking.
- Work closely with the Project Managers and Site Superintendents, to complete construction projects successfully - on-time and on-budget.
- Create submittal checklist at beginning of project or at the beginning of phases of project.
- Co-ordinate, submit & distribute shop drawings, samples & mock-ups. Create and maintain submittal log in accounting software.
- Receive and distribute Site Instructions (SI’s) as directed by Project Manager. Enter SI’s into accounting software.
- Maintains and organizes project documentation - contracts, invoices, and other pertinent files.
- Assist in issuing bid packages to vendors and contractors.
- Assist in obtaining trade contractor and vendor quotations/bids, requesting clarification where necessary.
- Attend site meetings, record and distribute detailed minutes.
- Analyze proposals and prepare comparative spreadsheets.
- Foster effective customer, trade, contractor and vendor relationships.
- Co-ordination of requests for information (RFI’s). Receive RFI from jobsite or trade contractor and review with Project Manager. Enter RFI into accounting software. Send RFI to architect. Send returned consultant response to jobsite and trade contractor.
- Send weekly RFI logs to Architect and attend weekly meetings.
- Assist Project Manager to create scope of work documents.
- Solicit supplier estimates/quotations from site order forms using RFP form.
- Review received quotes with Project Manager and create a PO in Accounting software.
- Prepare and send out purchase orders.
- Prepare and send out subcontract change orders for signature. Follow up on return and file in trades folder.
- Track subcontract distribution, follow-up on return of subcontracts and update procurement log.
- Review and cost code AP project invoices. Ensure POs are attached for every invoice.
- Print Job Cost Reports for assigned projects, update Project Manager’s revisions if required and print for final sign off.
- Maintain job contact logs.
- Maintain drawing folder and distribute as required.
- Project Document Management - Ensure project documentation is filed in server folders and in office file cabinets according to filing protocol.
- Assist PM with project close-out document management, including updating and distributing the deficiency lists.
- Prepare O&M manual binders.
- Co-ordinate LEED documentation as required and submit monthly report.
- Participate in project post-mortems.
- Request/compile supplies required for assigned projects.
- Attend meetings as required. Take and distribute meeting minutes when requested.
- Assist Project Managers in other duties as required.

**KNOWLEDGE, SKILLS AND ABILITIES**:

- Completion of Secondary School, Project Administration or equivalent education designation, or min 5 years’ experience in this role.
- A minimum of 2 years construction-related experience.
- Construction accounting experience.
- Exceptional attention to detail and task organization.
- Strong oral, written, computer communication and technical presentation skills.
- Demonstrated ability to effectively manage multiple priorities and business relationships.

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift

Supplemental pay types:

- Bonus pay

Work Location: In person

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