Administrative Assistant

4 weeks ago

Oakville, Canada HMC Connections Full time

**DUTIES AND RESPONSIBILITIES**
- Responsible for the effective performance of assigned administrative and clerical functions.
- Maintains and assist with all program reporting and statistics, must be fully computer literate.
- Manages the daily flow of information through the office front desk.
- Receives and screens visitors and telephone calls and either notify staff members or records and relays messages. Conducts visitors to proper offices and announces them.
- Schedules and books appointments for Walk in Clients for HMC Programs and services and reserves meeting rooms and/or audio and visual equipment for HMC programs.
- Types, files, and assembles a variety of documents including memos, letters, and reports.
- Prepares, copies and distributes marketing materials accordingly for HMC programs and or events
- Enhance and update the resource space at the reception.
- Sorts, records and distributes incoming and outgoing mail to appropriate persons.
- Keeps track of client and visitor traffic at office reception
- Oversees the smooth functioning of photocopier, printer, fax and other office equipment. Performs minor maintenance and orders supplies for program.
- Takes and delivers messages or transfers calls to voice mail when appropriate staff are unavailable.
- Maintains front desk flyer stand and information boards and ensures program flyers, literature and materials are neat and up-to-date.
- Conducts surveys to determine overall client satisfaction with our programs or services
- Stays current and informed about HMC's programs and services to answer clients and public inquires.

**Head Office Oakville North** **Milton** **Burlington** **Georgetown**
1092 Speers Road 380 Dundas St. E. 55 Ontario Street South 760 Brant Street, Unit 7 360 Guelph Street, Unit 33

Oakville, ON, L6L 2X4 Oakville, ON, L6H 6Z9 Milton, ON, L9T 2M3 Burlington, ON, L7L 1S8 Georgetown, ON, L7G 4B5

One Community for All
- Prepares and maintains assigned records and reports.
- Maintaining effective business relations with clients, vendors, and other business professionals.
- Maintains effective working relationships with front line staff and with management.
- Other duties as required or assigned.

**QUALIFICATIONS & EXPERIENCE**
- Certificate in Office Administration or equivalent experience.
- An understanding of and sensitivity to the unique experiences of newcomer families and the process of integration into a new society.
- Previous multi-stakeholder relations experience an asset.
- Demonstrated ability to establish and maintain positive relationships with clients, colleagues and key stakeholders.
- A valid driver’s license and access to a reliable vehicle - the work will require working throughout Halton.
- A second language is an asset.

**REQUIRED SKILLS**
- Excellent computer skills including proficiency in Word, Excel, PowerPoint and Publisher.
- Strong customer service skills, strong attention to detail, ability to multi-task.
- Superior team work and interpersonal skills and good verbal and written communication.
- Flexible to deal with changing demands of the job, including a varied work schedule.
- Ability to organize and plan, solid analytical, creative, and problem-solving abilities with project management skills an asset.
- Able to work well independently and handle all types of situations with diplomacy and politeness.
- Demonstrated ability to remain calm in crisis situations.
- Ability to sit for extended periods of time.
- HMC values the diversity of people and communities and is committed to excellence and inclusion in our organization._

**Head Office Oakville North** **Milton** **Burlington** **Georgetown**
1092 Speers Road 380 Dundas St. E. 55 Ontario Street South 760 Brant Street, Unit 7 360 Guelph Street, Unit 33

Oakville, ON, L6L 2X4 Oakville, ON, L6H 6Z9 Milton, ON, L9T 2M3 Burlington, ON, L7L 1S8 Georgetown, ON, L7G 4B5

**Job Type**: Part-time
Part-time hours: 21 per week

**Salary**: $23.76 per hour

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Oakville, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

Work Location: Hybrid remote in Oakville, ON

Application deadline: 2023-01-21

  • Administrative Assistant

    4 weeks ago

    Oakville, Canada RSA Motors Full time

    Job Summary: Administrative Assistant We are seeking a skilled Administrative Assistant to join our team in Oakville, ON. The ideal candidate will excel in multitasking, possess strong organizational abilities, and exhibit exceptional interpersonal skills. This role involves various administrative

  • Administrative Assistant

    3 weeks ago

    oakville, Canada RSA Motors Full time

    Job Summary: Administrative Assistant We are seeking a skilled Administrative Assistant to join our team in Oakville, ON. The ideal candidate will excel in multitasking, possess strong organizational abilities, and exhibit exceptional interpersonal skills. This role involves various administrative d

  • Administrative Assistant

    2 months ago

    Oakville, Canada RSA Motors Full time

    Job Summary: Administrative Assistant We are seeking a skilled Administrative Assistant to join our team in Oakville, ON. The ideal candidate will excel in multitasking, possess strong organizational abilities, and exhibit exceptional interpersonal skills. This role involves various administrative duties including answering phone calls, greeting visitors,...

  • Administrative Assistant

    2 months ago

    Oakville, Canada RSA Motors Full time

    Job Summary: Administrative Assistant We are seeking a skilled Administrative Assistant to join our team in Oakville, ON. The ideal candidate will excel in multitasking, possess strong organizational abilities, and exhibit exceptional interpersonal skills. This role involves various administrative duties including answering phone calls, greeting visitors,...

  • Administrative Assistant

    2 months ago

    Oakville, Canada RSA Motors Full time

    Job Summary: Administrative Assistant We are seeking a skilled Administrative Assistant to join our team in Oakville, ON. The ideal candidate will excel in multitasking, possess strong organizational abilities, and exhibit exceptional interpersonal skills. This role involves various administrative duties including answering phone calls, greeting visitors,...

  • Administrative Assistant

    2 months ago

    Oakville, Canada RSA Motors Full time

    Job Summary: Administrative Assistant We are seeking a skilled Administrative Assistant to join our team in Oakville, ON. The ideal candidate will excel in multitasking, possess strong organizational abilities, and exhibit exceptional interpersonal skills. This role involves various administrative duties including answering phone calls, greeting visitors,...

  • Administrative Assistant

    2 months ago

    Oakville, Canada RSA Motors Full time

    Job Summary: Administrative AssistantWe are seeking a skilled Administrative Assistant to join our team in Oakville, ON. The ideal candidate will excel in multitasking, possess strong organizational abilities, and exhibit exceptional interpersonal skills. This role involves various administrative duties including answering phone calls, greeting visitors,...

  • Administrative Assistant

    2 months ago

    Oakville, Canada RSA Motors Full time

    Job Summary: Administrative AssistantWe are seeking a skilled Administrative Assistant to join our team in Oakville, ON. The ideal candidate will excel in multitasking, possess strong organizational abilities, and exhibit exceptional interpersonal skills. This role involves various administrative duties including answering phone calls, greeting visitors,...

  • Administrative Assistant

    2 months ago

    Oakville, Canada RSA Motors Full time

    Job Summary: Administrative AssistantWe are seeking a skilled Administrative Assistant to join our team in Oakville, ON. The ideal candidate will excel in multitasking, possess strong organizational abilities, and exhibit exceptional interpersonal skills. This role involves various administrative duties including answering phone calls, greeting visitors,...

  • Administrative Assistant

    2 months ago

    Oakville, Canada RSA Motors Full time

    Job Summary: Administrative AssistantWe are seeking a skilled Administrative Assistant to join our team in Oakville, ON. The ideal candidate will excel in multitasking, possess strong organizational abilities, and exhibit exceptional interpersonal skills. This role involves various administrative duties including answering phone calls, greeting visitors,...

  • Administrative Assistant

    2 months ago

    Oakville, Canada RSA Motors Full time

    Job Summary: Administrative Assistant We are seeking a skilled Administrative Assistant to join our team in Oakville, ON. The ideal candidate will excel in multitasking, possess strong organizational abilities, and exhibit exceptional interpersonal skills. This role involves various administrative duties including answering phone calls, greeting visitors,...

  • Administrative Assistant

    6 days ago

    Oakville, Canada RSA Motors Full time

    Job Summary: Administrative AssistantWe are seeking a skilled Administrative Assistant to join our team in Oakville, ON. The ideal candidate will excel in multitasking, possess strong organizational abilities, and exhibit exceptional interpersonal skills. This role involves various administrative duties including answering phone calls, greeting visitors,...

  • Administrative Assistant

    6 days ago

    Oakville, Canada RSA Motors Full time

    Job Summary: Administrative AssistantWe are seeking a skilled Administrative Assistant to join our team in Oakville, ON. The ideal candidate will excel in multitasking, possess strong organizational abilities, and exhibit exceptional interpersonal skills. This role involves various administrative duties including answering phone calls, greeting visitors,...

  • Administrative Assistant

    5 days ago

    Oakville, Canada RSA Motors Full time

    Job Summary: Administrative AssistantWe are seeking a skilled Administrative Assistant to join our team in Oakville, ON. The ideal candidate will excel in multitasking, possess strong organizational abilities, and exhibit exceptional interpersonal skills. This role involves various administrative duties including answering phone calls, greeting visitors,...

  • Administrative Assistant

    6 days ago

    Oakville, Canada RSA Motors Full time

    Job Summary: Administrative Assistant We are seeking a skilled Administrative Assistant to join our team in Oakville, ON. The ideal candidate will excel in multitasking, possess strong organizational abilities, and exhibit exceptional interpersonal skills. This role involves various administrative duties including answering phone calls, greeting visitors,...

  • Administrative Assistant

    2 weeks ago

    Oakville, Canada ServiceMaster of Oakville Full time

    We are a growing organization looking for an Administrative Assistant to join our team. **Who We Are** We provide emergency response, restoration and reconstruction to the insurance industry, residential and commercial customers. We offer a wide range of services that remediate conditions caused by fire, flood, wind, mould and other hazards. **Position...

  • Administrative Assistant

    1 week ago

    Oakville, Canada St. Mildred's-Lightbourn School Full time

    **Administrative Assistant** **Full-Time Permanent Position** **Who We Are** Located on 10 beautiful acres in the heart of Olde Oakville, St. Mildred’s-Lightbourn School (SMLS) is a premier independent school for girls from JK through to Grade 12. Our mission is to engage each girl in a personalized, real-world learning experience where she explores her...

  • Administrative Assistant

    2 weeks ago

    Oakville, Canada Acclaim Health Full time

    **FULL TIME (37.5hrs/week) 18 month contract - Monday to Friday 8:00am - 4:00pm** Acclaim Health is a registered charity with over 600 employees that helps over 28,000 people a year. We are Halton’s most trusted home care and community support services provider - and have been for over 90 years. We have a proud and long tradition of providing home and...

  • Administrative Assistant

    1 week ago

    Oakville, Canada Nour Private Wealth Full time

    **Job description** Nour Private Wealth (NPW) is seeking an experienced Administrative assistant for one of our Investment advisors at NPW. As an Administrative assistant, you will work side by side with a team of experienced professionals and other Investment advisors to help clients meet their financial goals. The Administrative assistant will assist the...

  • Administrative Assistant

    2 months ago

    Oakville, Canada Samuel, Son & Co., Limited Full time

    **Here are some of what we have to offer**: - Competitive compensation - Paid vacation and an annual bonus - Health, dental and vision insurance - Pension plan with company match **OVERVIEW**: Working under the supervision of the Samuel Family Office Manager, the Administrative Assistant will perform a variety of general financial and administrative...