Office Assistant

3 days ago

Moose Jaw, Canada Saskatchewan Polytechnic Full time

**Competition Number**
- P15464**Posting Title**
- Office Assistant - Literacy and Adult Education**Classification**
- Band 5**Location**
- Saskatchewan Polytechnic Moose Jaw Campus**Other Location(s)**
- Saskatchewan Polytechnic Moose Jaw Campus**Building**

**Other Building**

**Date Posted**
- 05/28/2024**Closing Date**
- 06/06/2024**JIQ #**
- 10015**Start Date**
- 06/24/2024**End Date**

**Open Until Filled**
- No**Ongoing**
- Yes**Category of work**
- Full Time**Bargaining Unit**
- Professional Services**Hours of Work**
- Regulated 36 hours (5/4 work pattern)**Salary Range**
- $1,695.23 to $2,026.27 bi-weekly**Temporary Market Stipend**

**Incumbent**

**Total Assigned days (AC) / Total Hours per biweekly pay**
- Monday to Friday.**Posting Status**
- Open- Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech’s strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.**Job Duties/Qualifications, Skills and Abilities(QSA)**:

- Job Duties**Job Duties**
- Provide administrative and support services to the program head and instructional staff.
- Provide administrative and support services to the 20 and 30 level Continuing Education programming.
- Provide information and support services to Literacy and Adult Education Students.
- Provide program information to the general public and outside agencies.
- Liaison with other departments, offices and agencies.
- Manage the office, which would include reception duties.
- Create and manage student database (would include, but not limited to - course scheduling, attendance, accommodations, status, etc.)
- Assist students, administrative and academic staff to ensure the program runs smoothly.
- QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE**Specific Accountabilities**

**Duties**

**Required Qualifications, Skills and Abilities (QSA)**
- A recognized office administration/business certificate or an equivalent combination of education, training, and experience.
- Minimum two years recent and relevant experience performing administrative and clerical work.
- Training and/or experience in minute taking and transcribing minutes.
- Training and/or experience at the intermediate level in the use of common software packages, i.e. MS Office Suite.
- Effective interpersonal skills.
- Effective communication skills.
- Effective organizational skills.
- Effective proofreading skills.
- Ability to work independently under mínimal supervision.
- Demonstrates valuing diversity.

**Desired QSA

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