Administrative Assistant

2 weeks ago

Edmonton, Canada CBM IT Full time

Why Join CBM IT?
- **Growth Opportunities**: We are committed to the professional development of our team members and offer extensive opportunities for career advancement.
- **Dynamic Work Environment**: Be part of a culture that values creativity, innovation, and collaboration. We are a young, growing company
- **Impactful Work**: Contribute to projects and initiatives that make a real difference for our clients and our business. We are a small team with lots of oppurtunity for growth in responsibility

CBM IT is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Our values are Authentic, Responsive, Strategic, Knowledgable, Invested and Transparent.

As an Administrative Assistant at CBM IT, you will play a crucial role in the backbone of our operations, supporting various departments and ensuring the smooth running of our day-to-day activities. This position offers a unique opportunity to dive deep into multiple areas of our business, including finance, procurement, human resources, and potentially marketing and sales. We are seeking a dynamic individual who is eager to learn, grow their responsibilities over time, and contribute to our company's growth. This position will report directly to our Controller and President with significant opportunity for growth and learning.

Key Responsibilities
- **Bookkeeping**: Maintain accurate financial records, including ledger entries and financial statements.
- **Accounts Receivable/Accounts Payable (AR/AP)**: Manage incoming and outgoing invoices, ensuring timely payments and receipts.
- **Product Procurement**: Oversee the procurement process for products and services, from sourcing to negotiating contracts and managing supplier relationships.
- **Professional Services Automation (PSA) Management**: Administer our PSA software, ensuring it accurately reflects our projects, time tracking, and billing.
- **Invoicing**: Generate and send invoices to clients, follow up on payments, and address inquiries related to billing.
- **Inventory Management**: Keep track of inventory levels, orders, and supplies, ensuring availability and cost-efficiency.
- **HR Tasks**: Assist with minor HR duties, such as maintaining employee records, assisting with recruitment, and onboarding processes.

**Qualifications**:

- Degree or Diploma in accounting or a related field.
- Experience in administrative roles.
- Proficiency in financial or accounting software and Microsoft Office Suite, with the ability to quickly learn new tools and software.
- Excellent organizational and time management skills, with a keen attention to detail.
- Strong communication and interpersonal skills, capable of working effectively with multiple departments and external partners.
- A proactive approach to problem-solving and the ability to manage multiple tasks simultaneously.
- Ambitious, with a strong desire to learn and grow within the company.

How to Apply

**Job Types**: Full-time, Permanent

**Salary**: $42,000.00-$60,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay
- Overtime pay

Application question(s):

- Do you have a post-secondary degree or diploma in accounting or a related field?

**Education**:

- DCS / DEC (preferred)

**Experience**:

- Administrative: 1 year (preferred)
- Accounting: 1 year (preferred)

Work Location: In person

Application deadline: 2024-05-01
Expected start date: 2024-06-01

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