Staff Scheduler

2 months ago

Winnipeg, Canada Health Sciences Centre Full time

**Requisition ID**: 366218

**Position Number**: 20048064

**Posting End Date**: September 11, 2024

**City**: Winnipeg

**Employer**: Shared Health

**Site**:Health Sciences Centre

**Department / Unit**: Adult ER

**Job Stream**: Clinical Support

**Union**: CUPE

**Anticipated Start Date**: 09/26/2024

**FTE**:1.00

**Anticipated Shift**: Days

**Work Arrangement**: In Person

**Daily Hours Worked**: 8.00

**Annual Base Hours**: 1950

**Salary**:$20.513, $21.129, $21.762, $22.416, $23.088, $23.780

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

**Position Overview**:
Under the general direction of the Manager, Central Staffing office, in consultation with the Nursing Supervisor, is responsible for ensuring that adequate staffing levels are maintained for designated units in addition to providing efficient clerical support as assigned.

Duties include:

- Maintaining staffing and payroll processes utilizing ESP.
- Placing calls to staff as required to cover unmet baseline requirements, short-term absences and workload.
- Placing calls to staff and offering additional shifts in accordance with applicable Collective Agreements.
- Ensuring data integrity and accuracy in ESP and in all other aspects relating to staffing and alerts Manager of any discrepancies.
- Following Contingency guidelines utilizing a manual staffing and payroll system, when required.
- Entering data related to purchase salary (agency staff) invoices.
- Acting as a receptionist for the area, taking and relaying messages, greeting and directing, staff, agency staff, visitors, etc.

**Experience**:
**Education (Degree/Diploma/Certificate)**:

- Complete high school education, Manitoba standards, required.
- Successful completion of a recognized secretarial training program or equivalent combination of education and experience as recognized by the Centre, required.

**Certification/Licensure/Registration**:
Not Applicable

**Qualifications and Skills**:

- Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
- Typing 45 wpm required.
- Demonstrated proficiency in the use of Microsoft Office (Word and Excel) required.
- Knowledge of Environment for Scheduling Personnel (ESP) or other service-based staff scheduling systems preferred.
- Excellent interpersonal and communication skills required.
- Must understand and communicate effectively in English, verbally and in writing.

**Physical Requirements**:

- Work under stressful conditions in a high volume, high traffic environment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

  • Staff Scheduler

    5 days ago

    Winnipeg, Manitoba, Canada Health Sciences Centre Full time

    Job SummaryThe Staff Scheduler will be responsible for ensuring adequate staffing levels are maintained for the units as designated. This includes assigning staff to new rotations/schedules under the direction of the Manager.Key ResponsibilitiesMaintaining staffing and payroll processes utilizing ESP/SAP.Placing calls to staff as required to cover unmet...

  • Staff Scheduler

    5 days ago

    Winnipeg, Manitoba, Canada Health Sciences Centre Full time

    Job SummaryThe Staff Scheduler will be responsible for ensuring adequate staffing levels are maintained for the units as designated. This includes assigning staff to new rotations/schedules under the direction of the Manager.Key ResponsibilitiesMaintaining staffing and payroll processes utilizing ESP/SAP.Placing calls to staff as required to cover unmet...

  • Staff Scheduler

    2 weeks ago

    Winnipeg, Manitoba, Canada Health Sciences Centre Full time

    Seeking a Staff Scheduling Coordinator to maintain staffing levels, provide clerical support, and perform various administrative tasks in a high-volume environment. Shared Health is a leading organization in Manitoba's healthcare system, responsible for planning and coordinating patient-centered clinical and preventive health services. The Staff Scheduling...

  • Staff Scheduler

    1 week ago

    Winnipeg, Manitoba, Canada Health Sciences Centre Full time

    Job SummaryShared Health is seeking a skilled Staff Scheduler to join our team at the Health Sciences Centre. As a key member of our healthcare operations team, you will be responsible for ensuring adequate staffing levels and providing efficient clerical support.Key ResponsibilitiesMaintain accurate staffing and payroll processes using ESP/SAP, including...

  • Staff Scheduler

    2 weeks ago

    Winnipeg, Manitoba, Canada Health Sciences Centre Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Staff Scheduler to join our team at Health Sciences Centre. As a key member of our staff, you will be responsible for ensuring adequate staffing levels and providing efficient clerical support.Key ResponsibilitiesMaintain accurate staffing and payroll processes using ESP/SAP, including...

  • Staff Scheduler

    2 weeks ago

    Winnipeg, Manitoba, Canada Health Sciences Centre Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Staff Scheduler to join our team at Health Sciences Centre. As a key member of our staff, you will be responsible for ensuring adequate staffing levels and providing efficient clerical support.Key ResponsibilitiesMaintain accurate staffing and payroll processes using ESP/SAP, including...

  • Staff Scheduler

    5 days ago

    Winnipeg, Manitoba, Canada Health Sciences Centre Full time

    Ensure staffing levels are maintained and provide efficient clerical support as assigned. Maintain staffing and payroll processes utilizing ESP/SAP, place calls to staff to cover unmet baseline requirements and workload, and prioritize workload. Generate reports and type correspondence, policies and use PC applications.Maintain staffing and payroll processes...

  • Scheduling Assistant

    1 month ago

    Winnipeg, Canada St. Boniface Hospital Full time

    **Requisition ID**: 367084 **Position Number**: 20070639 **Posting End Date**: September 26, 2024 **City**: Winnipeg **Employer**: St. Boniface Hospital **Site**:St. Boniface Hospital - St. Boniface Hospital **Department / Unit**: Staff Scheduling - SBH **Job Stream**: Non-Clinical **Union**: CUPE **Anticipated Start Date**: 09/17/2024 **FTE**:...

  • Scheduling Assistant

    1 month ago

    Winnipeg, Canada Centre de Santé Saint-Boniface Full time

    **Requisition ID**: 367084 **Position Number**: 20070639 **Posting End Date**: September 26, 2024 **City**: Winnipeg **Employer**: St. Boniface Hospital **Site**: St. Boniface Hospital - St. Boniface Hospital **Department / Unit**: Staff Scheduling - SBH **Job Stream**: Non-Clinical **Union**: CUPE **Anticipated Start Date**: 09/17/2024 **FTE**:...

  • Scheduling Assistant

    4 months ago

    Winnipeg, Canada St. Boniface Hospital Full time

    **Requisition ID**: 345096 **Position Number**: 20026191 **Posting End Date**: Open Until Filled **City**: Winnipeg **Site**: St. Boniface Hospital **Department / Unit**: Staff Scheduling - SBH **Job Stream**: Non-Clinical **Union**: CUPE-FS-WCHREO **Anticipated Start Date**: ASAP **FTE**: 0.40 **Anticipated Shift**:Days **Daily Hours Worked**:...

  • Scheduling Assistant

    4 months ago

    Winnipeg, Canada St. Boniface Hospital Full time

    **Requisition ID**: 345095 **Position Number**: 20070640 **Posting End Date**: Open Until Filled **City**: Winnipeg **Site**: St. Boniface Hospital **Department / Unit**: Staff Scheduling - SBH **Job Stream**: Non-Clinical **Union**: CUPE-FS-WCHREO **Anticipated Start Date**: ASAP **FTE**: 0.60 **Anticipated Shift**:Days;Evenings **Daily Hours...

  • Scheduling Assistant

    4 months ago

    Winnipeg, Canada St. Boniface Hospital Full time

    **Requisition ID**: 345097 **Position Number**: 20026192 **Posting End Date**: Open Until Filled **City**: Winnipeg **Site**: St. Boniface Hospital **Department / Unit**: Staff Scheduling - SBH **Job Stream**: Non-Clinical **Union**: CUPE-FS-WCHREO **Anticipated Start Date**: ASAP **FTE**: 0.40 **Anticipated Shift**:Days;Nights **Daily Hours...

  • Scheduling Assistant, Staff Scheduling-repost

    5 months ago

    Winnipeg, Canada St. Boniface Hospital Full time

    **Requisition ID**: 346211 **Position Number**: 20070637 **Posting End Date**: Open Until Filled **City**: Winnipeg **Site**: St. Boniface Hospital **Work Location**: St. Boniface Hospital **Department / Unit**: Staff Scheduling - SBH **Job Stream**: Non-Clinical **Union**: CUPE-FS-WCHREO **Anticipated Start Date**: ASAP **FTE**:...

  • Scheduling Assistant

    2 months ago

    Winnipeg, Canada St. Boniface Hospital Full time

    **Requisition ID**: 364426 **Position Number**: 20070641 **Posting End Date**: Open Until Filled **City**: Winnipeg **Employer**: St. Boniface Hospital **Site**:St. Boniface Hospital **Department / Unit**: Staff Scheduling - SBH **Job Stream**: Non-Clinical **Union**: CUPE **Anticipated Start Date**: ASAP **FTE**: 0.40 **Anticipated...

  • Program Assistant

    2 weeks ago

    Winnipeg, Manitoba, Canada Winnipeg Regional Health Authority Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Program Assistant to provide administrative support to our staff scheduling team. The successful candidate will be responsible for performing payroll functions, assisting with staffing planning, and maintaining accurate records.Key ResponsibilitiesProvide administrative support to the staff...

  • Staff Scheduler

    1 month ago

    Winnipeg, Canada Health Sciences Centre Full time

    **Requisition ID**: 367290 **Position Number**: 20067379 **Posting End Date**: September 25, 2024 **City**: Winnipeg **Employer**: Shared Health **Site**:Health Sciences Centre **Department / Unit**: Adult ER - HSC 2 **Job Stream**: Non-Clinical **Union**: CUPE **Anticipated Start Date**: 09/26/2024 **FTE**:1.00 **Anticipated Shift**: Days **Work...

  • Program Assistant

    1 week ago

    Winnipeg, Manitoba, Canada Winnipeg Regional Health Authority Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Program Assistant to provide administrative support to our staff scheduling team. The successful candidate will be responsible for performing payroll functions, assisting with staffing planning and management, and maintaining accurate records.Key ResponsibilitiesProvide administrative support...

  • Program Assistant

    7 days ago

    Winnipeg, Manitoba, Canada Winnipeg Regional Health Authority Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Program Assistant to provide administrative support to our staff scheduling team. The successful candidate will be responsible for performing payroll functions, assisting with staffing planning, and maintaining accurate records.Key ResponsibilitiesProvide administrative support to the staff...

  • Scheduler

    2 months ago

    Winnipeg, Canada The Pawsh Dog Inc Full time

    **Job description** **Job Description: Scheduler at The Pawsh Dog Inc.** **Position Title**: Scheduler **Location**: The Pawsh Dog Inc. **Key Responsibilities**: - Create and manage schedules for employees, specialists, and clients. - Monitor and review bookings for accuracy and completeness. - Adjust service times as necessary. - Ensure vaccine and...

  • Scheduling Coordinator

    4 weeks ago

    Winnipeg, Manitoba, Canada WRHA Community Health Services Full time

    Job Title: Scheduling ClerkUnder the direction of a Team Manager within the Home Care Program, the Scheduling Clerk collaborates with the Resource Coordinator to maintain Direct Service Staff schedules by entering data into the Home Care scheduling system, assigning, scheduling, and communicating with Direct Service Staff, clients, and other Home Care...