Project Specialist

2 weeks ago

Metro Vancouver Regional District, Canada TransLink Full time

**Marketing Statement**:
A career at TransLink and our family of companies means working with people with a wide range of skills and perspectives, all teaming up towards a common goal: preserving and enhancing the region's world-envied quality of life. Together, we connect the region and enhance its livability by providing a sustainable transit and transportation network, embraced by our communities and people.

At TransLink we are dedicated to building a workforce that reflects the diversity of the communities in which we live. We’re committed to fostering an inclusive, equitable and accessible workplace, recognizing the unique value and skills every individual brings.

Looking for a great place to work where your contributions are valued and you can make a difference in a vibrant city? At TransLink, one of BC’s Top Employers, you'll help make Metro Vancouver a better place to live, built on transportation excellence. Put your future in motion

**Responsibilities**:
PRIMARY PURPOSE

In pursuit of making the region a better place to live for everyone, built on transportation excellence, provides support services for project management within the division.

KEY ACCOUNTABILITIES

Provides support services for project management on projects, including contributing on work direction, facilitating, and tracking document flow and project plans, monitoring the achievement of milestones /deliverables, ensuring service and quality standards, budgets and project deliverables are in compliance with departmental and project goals and objectives.

Contributes to the development of project and program budgets and expenditures, including tracking the redistributing and correcting budgets based on expenditure history and anticipated needs; reviewing and communicating to Finance for errors. Participates in the annual project and/or divisional fiscal year end processes as requested.

Develops, maintains, and updates project reporting systems, including dashboards, metrics, measurements to support and monitor the design and delivery of the projects. Develops regular and ad hoc reports for management and stakeholders on the project status. Develops new methods and techniques to analyze the project progress and performance data according to the defined standards and measurements. Highlights critical issues for management and project managers according to the analysis of data.

Develops, monitors, and updates the master schedule to support the project delivery, tracking key project milestones, deliverables, risks/issues and adjusting project plans, and schedules. Shares updated schedules and resource plans with stakeholders. Prepares reports and delivers presentations to internal staff audiences.

Develops working relationships with other TransLink divisions and departments to facilitate and resolve issues on procurement, payment, fiscal planning and hiring processes for the projects and division. Develops and manages relationships with external stakeholders (e.g., municipal/provincial working teams, interest groups, advisory committees) to collect information/feedback, understand needs, keep them informed and resolve issues of low to moderate impact, risk, and complexity.

Provides guidance and training on the policies, procedures, standards, techniques, guidelines and best practices on project management, project scheduling, resource planning and project reporting to other members of the project team. Oversees the work of contractors and monitors contract compliance.

Identifies opportunities to integrate understanding of the lived experience and transportation needs of people and businesses in Metro Vancouver, and especially of disadvantaged and marginalized groups in plans/projects.

Assists with planning, coordination, and prioritization of TransLink programs/plans.

**Qualifications**:
EDUCATION AND EXPERIENCE

Typically requires completion of a bachelor’s degree in Business or related discipline, including coursework in Project Management, plus 4 years of project-based industry experience.

OTHER REQUIREMENTS

Solid knowledge of the principles, theories, concepts and practices of project management and project reporting.

Strong analytical thinking and problem-solving skills, to resolve issues of lower to moderate impact, risk, and complexity.

Strong verbal and written communication skills.

Solid time management skills to balance and coordinate effort across multiple, concurrent activities and manage priorities to meet tight deadlines.

Strong interpersonal skills to build and maintain relationships with multiple internal and external stakeholders.

Solid technical skills in Microsoft Office software including Excel, PowerPoint, Project and other project management tools.

Some advanced project management training and strategic planning is an asset.

Working knowledge of transportation planning and practices is an asset.

Sound knowledge of plans, products, roles and responsibilities of govt agencies is an asset.

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