Project Management Specialist, Communication

2 weeks ago

Metro Vancouver Regional District, Canada TransLink Full time

**Marketing Statement**:
A career at TransLink and our family of companies means working with people with a wide range of skills and perspectives, all teaming up towards a common goal: preserving and enhancing the region's world-envied quality of life. Together, we connect the region and enhance its livability by providing a sustainable transit and transportation network, embraced by our communities and people.

At TransLink we are dedicated to building a workforce that reflects the diversity of the communities in which we live. We’re committed to fostering an inclusive, equitable and accessible workplace, recognizing the unique value and skills every individual brings.

Looking for a great place to work where your contributions are valued and you can make a difference in a vibrant city? At TransLink, one of BC’s Top Employers, you'll help make Metro Vancouver a better place to live, built on transportation excellence. Put your future in motion

**Responsibilities**:
PRIMARY PURPOSE

Provides project management support for Commercial Programs and Partnerships department within TransLink Real Estate, Commercial Strategy & Innovation Division.

KEY ACCOUNTABILITIES

Plans and develops projects including: assisting in defining and determining goals, objectives, work packages, schedules, and risks related to the proposed project; identifying technical resources and seeking assistance or information as needed; assisting in determining the need for external resources; assisting in developing, planning, and monitoring budgets; coordinating administrative activities to facilitate project funding; coordinating project evaluations; assisting in identifying success measurement standards for each project and/or phase.

Plans, coordinates, and attends project-related meetings; records minutes of meetings; makes recommendations to assist projects’ adherence to goals, objectives, and deadlines; develops and prepares procurement specifications; organizes and tracks product delivery, warranty, and installation in accordance with project milestones; recommends solutions to address budget, scheduling, technology, methodology, and other issues based on Project Management Body of Knowledge (PMBOK) processes; develops status reports; provides input to departmental procedures, processes, and policies.

Coordinates information sharing between stakeholders and serves as a liaison for both internal and external communications to keep the stakeholders updated during the scope of the project; communicates project team results to the Manager and others as assigned.

Monitors and maintains project plans, tracking lists, and other project related documents and data; participates in the development, monitoring, and administration of project budgets, including invoice approval within defined authority levels and reconciliation of monthly variance reports.

Prepares a variety of project related reports, analyses, project management forms and tools, written procedures correspondence and presentations; researches information and summarizes statistical and other findings obtained from surveys and studies.

Participates in evaluation and selection of project consultants; coordinates contract evaluation and selection processes; coordinates activities between the project team and outside consultants/vendors; monitors and tracks contractor/vendor activities for timeliness and contract compliance; monitors the quality of vendor services and identifies issues to more senior levels.

Provides project management expertise to internal stakeholders by providing training to other staff regarding real estate project management techniques, reporting software utilization (for example: LIFT, SharePoint), or other areas as assigned.

**Qualifications**:
EDUCATION AND EXPERIENCE:
The requirements for this position are typically acquired through completion of a bachelor’s degree in Business or related discipline, including coursework in Project Management, plus four years of Commercial project based industry experience (i.e. mixed use, commercial real estate, commercial business, marketing or commerce).

OTHER REQUIREMENTS:
Advanced knowledge of project management processes.

Strong analytical and problem solving skills with solid knowledge of financial analysis and budgeting

Advanced organizational and time management skills

Solid oral and written communications skills with good interpersonal skills

**Other Information**:
Recruitment Process: An applicant will be required to demonstrate their suitability for this position by meeting the minimum level of qualifications and experience in order to be invited into the selection process. A standard interview format will be used including general, scenario and behavioural descriptive interview questions.

**Work Schedule**:
37.5 hours per week.

This position is full time temporary until October 31, 2023

**Work Designation**:
Hybrid

This position offers the flexibility of working both on-site and remot

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