Office Assistant Provincial HR Shared Services

3 weeks ago

Winnipeg, Canada Shared Health Full time

**Requisition ID**: 332404

**Posting End Date**: Open Until Filled

**City**: Winnipeg

**Site**: Shared Health

**Work Location**: HR Shared Services

**Department / Unit**: HRSS Administrative Group

**Job Stream**: Non-Clinical

**Union**: Exempt-OT

**Anticipated Start Date**: ASAP

**FTE**: 1.00

**Anticipated Shift**: Days

**Daily Hours Worked**: 7.5

**Annual Base Hours**: 1950

Shared Health leads the planning and coordinates the integration of patient-centred clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

**_If you are looking for a great career opportunity supporting the Manitoba health system please review the job posting and click apply_**

**Position Overview**:
The Shared Health (SH) HR Shared Services is seeking a highly motivated Receptionist/Office Assistant with excellent interpersonal and communication skills to provide a variety of administrative and clerical tasks. Reporting directly to the Regional Manager, Shared Health HR Shared Services, the incumbent will perform reception and support to our managers, employees, assisting in daily office needs and our general administrative activities.

Duties of the incumbent will include:

- Greeting and directing callers and visitors in a respectful and courteous manner
- Acting as the point of contact for internal and external clients
- Handling all inquiries as expeditiously as possible by providing accurate information and transferring inquiries to appropriate individuals
- Liaising with management and staff to handle requests and queries
- Handling requests for information and data
- Handling all incoming and outgoing correspondence; monitoring and ordering office supplies
- Monitoring conference room and bookings via the appropriate electronic calendar; and providing assistance to other administrative assistants, managers and directors with special projects
- Coordinating maintenance of office equipment
- Coordinating and administering pre-employment clerical assessments
- Invoice preparation and reconciliation
- Resolving administrative problems and inquiries

**Experience**:

- Two years proven experience as a receptionist and/or administrative assistant.

**Education (Degree/Diploma/Certificate)**:

- Complete high school education Manitoba standards, required.
- Completion of a recognized administrative, secretarial or business office training program.

**Qualifications and Skills**:

- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
- Working knowledge of office equipment.
- Knowledge of office management systems and procedures.
- Ability to establish and maintain good working relationships with all levels of staff, the general public, clients, and suppliers.
- Demonstrated ability to effectively contribute to a team environment.
- Ability to maintain a high level of confidentiality.
- Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines.
- Excellent time management skills and the ability to prioritize work.
- Strong organizational skills with the ability to multi-task.
- Excellent written and verbal communication skills
- Ability to work with mínimal supervision.
- Attention to detail and problem-solving skills.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

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