Submissions Coordinator

4 days ago

Toronto, Canada TORONTO INTERNATIONAL FILM FESTIVAL Full time

**SUBMISSIONS COORDINATOR**

**Contract**

**Full-time**

**Festival Programming**

TIFF is a charitable, cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds in our home - TIFF Lightbox. Our mission: To transform the way people see the world, through film.

TIFF is committed to embracing diversity and treating all individuals with respect, dignity and fairness by removing physical, social and economic barriers to participation.

We encourage you to reflect on the land that you are on, who the traditional keepers of the land are, what the treaty relationship is, or if it’s unceded territory. TIFF is located on the Treaty Lands and Territory of the Mississaugas of the Credit and the traditional territory of the Anishinaabe, the Wendat, and the Haudenosaunee. We are grateful to work on this land.

We are currently hiring for the position of:
**SUBMISSIONS COORDINATOR**

Reporting to the Manager, Submissions & Operations, the Submissions Coordinator is responsible for administrative tasks relating to film submissions for the Toronto International Film Festival, including applicable material collection and general data responsibility. This position works in collaboration with internal teams to ensure exceptional service, support, and administrative processes for filmmakers, and applicable external stakeholders.

**RESPONSIBILITIES**:

- Receive, process, and catalog all Festival submissions
- Create and maintain accurate database records
- Communicate clearly and effectively with submitters, provide information and troubleshooting advice as necessary
- Ensure that submissions are directed to the appropriate member of the Programming team in a timely manner
- Work with Programming team to track and communicate verdicts for film submissions
- Facilitate established submission processes and workflows amongst Submissions and Programming staff
- Disseminate official notification letters
- Assist with collection and data entry of Film Tags
- Assist with other Festival initiatives and Festival Programming team responsibilities as required
- Compile a detailed post-mortem report

**JOB GRADE & SALARY**:

- Job Grade 1
- $23/hour

**TARGET **CONTRACT DATES**:

- Monday, March 18, 2024 - Friday, August 2, 2024 (20 weeks)

**WORK LOCATION**:

- Office Location: 350 King Street West, Toronto, ON M5V 3X5
- Weekly in-office requirements:

- Minimum 2 days (March to May)
- Minimum 3 days (June to August)

**MINIMUM REQUIREMENTS**:

- Experience working at a cultural institution or festival an asset
- Minimum 1 year administrative or coordination experience
- Familiarity with the film industry and international cinema
- Strong communication and interpersonal skills
- Strong organizational and project management skills with extreme attention to detail and ability to prioritize
- Experience handling large volumes of data or information with accuracy
- Proficient computer skills, familiarity with databases, CRMs, project management tools, Microsoft Office, Google (experience with Artifax and FilmFreeway considered an asset)
- Precise memory for names, positions, companies and situations
- Mature personal judgment, exhibiting a high level of professionalism and diplomacy, and ability to handle confidential information
- Ability to both work independently and in a team environment
- Ability to handle challenging situations and people with positive, problem-solving attitude
- Ability to work, prioritize and respond well in deadline-oriented, fast-paced and high pressure environments
- Additional language(s) an asset

**HOW TO SUBMIT & APPLICATION DEADLINE**:

- Please upload your cover letter and resumé as **one **PDF, before the deadline of **WEDNESDAY, FEBRUARY 21, 2024.**

**CLOSING**:
TIFF is committed to fostering an inclusive and accessible environment where employees feel valued and respected, and where every employee has the opportunity to realize their potential. As such, we welcome and encourage applicants who identify as racialized persons, Indigenous persons, persons with disabilities, and persons across the spectrum of sexual orientation and gender identities.

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