International Seminar Coordinator in Malawi

2 weeks ago

Ottawa, Canada World University Service of Canada (WUSC) Full time

**Assignment Type**: Canadian International Volunteer Assignment

**Eligibility Requirements**: Open to Canadian citizens and permanent residents of Canada only

**Partner**: WUSC Malawi

**Country**: Malawi

**Duration**: 4 to 8 months (flexible)

**Time Commitment**: Full Time

**Assignment Context**

Are you passionate about the socio-economic development of young people? Would you like to help strengthen cohesion between refugees and host communities in Malawi? Do you have event planning or project management skills to share?

As the International Seminar Coordinator with WUSC Malawi in Lilongwe, you will support the planning and implementation of activities in Malawi for WUSC’s 2024 International Seminar taking place in August 2024 in Jordan, Kenya, and Malawi. The theme of WUSC’s 78th International Seminar is economic and collaborative solutions for refugees and host communities, including innovative digital skills that can create transformative opportunities for youth.

**Roles and Responsibilities**
- Lead and participate in the International Seminar planning committee for one country (weekly Google meet meetings with appropriate stakeholders) and collaborate with the coordinators in the other two countries
- Oversee the International Seminar event logistics (travel, catering, accommodation, venues etc.), ensuring that the highest standards are upheld and follow a detailed work plan
- Liaise with the WUSC country office to identify suppliers, establish contracts and support the Country team to ensure financial payments
- Collaborate with the Seminar team to draft a detailed work plan with key tasks, responsibilities and dates; identify internal collaborators and support needed to accomplish tasks prior to and during the event
- Coordinate and/or support internal and external communications (including social media and publicity related to the event) with key actors and partners in Malawi to raise the profile of the Seminar and recruit potential speakers/workshop facilitators
- In collaboration with the Seminar team, prepare the International Seminar program, including the opening and closing ceremonies, the participants' handbook, and a draft final report for your country’s event and other key reference documents as required by the IGNI+E Volunteer Cooperation Program
- Participate in pre-assignment training
- Participate in at least 3 public engagement initiatives before, during, or after the assignment. Volunteers will be equipped with the tools, training, and support to achieve these goals. Volunteers will also have one virtual check-in with the Public Engagement Officer throughout the course of their assignment
- Set up a personalized volunteer fundraising page on the WUSC fundraising platform and share it in your networks. Volunteers will be supported with the tools, training and support to achieve the fundraising goal
- Submit reports as required by the partner organization and by WUSC.

**Experience and Qualifications**
- Bachelor's degree in a relevant discipline or relevant work experience deemed as equivalent
- Experience in event planning and management
- Experience in group-based facilitation for training and learning
- Knowledge of the context of young people in Malawi who have experienced forced displacement an asset
- Excellent ability to formulate creative ideas, design event activities and scenarios, negotiate arrangements and manage a successful event targeted at a specific audience
- Excellent communication, negotiation, problem-solving, team leadership, customer service, organizational and time management skills
- A commitment to gender equality, youth inclusion, and international volunteering
- Flexibility, adaptability, excellent interpersonal skills and cultural sensitivity
- Experience living and working internationally considered an asset
- Written and oral fluency in English.

**Project Description**

Volunteering for development is one of the important ways in which WUSC pursues its mission. The IGNI+E project, funded by Global Affairs Canada, supports over 70 partner organizations to advance gender equality and the economic empowerment of 1.2 million youth around the world. IGNI+E harnesses the knowledge, capacity and expertise of skilled Canadians through volunteer assignments and public engagement activities to assist partners in improving their performance, advocating for gender equality, and implementing more sustainable, innovative and inclusive initiatives and services for poor and marginalised youth, particularly young women. Overseas, our volunteers collaborate with a wide variety of partners, including enterprise and social enterprise development incubators, skills training centres, women's organizations, and youth groups. In Canada, WUSC works with institutions and individuals to identify, prepare, and support volunteers who travel overseas to support our partners. Our network in Canada also works with WUSC to raise awareness among Canadians to inspire grea

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