Project Coordinator

3 months ago

Dartmouth, Canada Healthy Minds Cooperative Full time

**Healthy Minds Cooperative (HMC)**

Healthy Minds Cooperative (HMC) is a community-based, mental health charity offering free services to the public, no referral required. All our staff have first-hand, lived experience in mental health (some, including addiction) and our passion is to help those working on their mental health challenges by offering them a supportive and safe space to connect, grow, and learn. We offer drop-in mental health support groups, wellness workshops and events, and peer navigation.

We believe that there is hope for recovery. We believe that recovery is possible. We believe that not everyone reaches recovery the same way. We also believe that recovery from addiction shouldn’t be a luxury, but something that our communities offer - at no cost - to those who need it most.

**Position Overview**

**This position is designated for a member of the 2SLGBTQIA+ community who has experienced barriers related to mental health (which can include addictions)**.

We are looking for a responsible Project Coordinator to administer and organize two specific projects focused on 2SLGBTQIA+ Suicide Prevention and, Mental Health & Climate Change.

This position is responsible for working in collaboration with other HMC staff and contractors to co-lead, plan, coordinate, deliver, evaluate, and report on organizational program activities and events.

The Project Coordinator will foster brave and supportive spaces where people can process, learn, and share with peers their emotions related to i) how to better support 2SLGBTQIA+ community suicide prevention, and ii) climate change. The Project Coordinator will support HMC to develop, test, and action these projects to meet the needs of our diverse members and stakeholders. Each project is grounded in relational, anti-oppressive, and social just visions for community and society.

As the Project Coordinator you will also perform various coordinating tasks, like scheduling and troubleshooting, along with administrative duties, like maintaining project documentation and responding to inquiries. To succeed in this role, you should have excellent time management and communication skills, as you will collaborate with clients, external stakeholders, and internal teams to deliver results on deadlines.

The Project Coordinator’s duties are to ensure that all projects are completed on time, within budget and meet high quality standards.

**Functions & Responsibilities for the Role**

Specific
- Facilitate and foster brave and supportive spaces where people can process, learn, and share their experiences with peers.
- Facilitate peer-led group sessions online/in-person; mix of evenings and day-time sessions as needed.
- Coordinate and support collaboration with internal and external stakeholders using project coordination, communication, and facilitation skills.

General
- Break projects into doable actions and set timeframes;
- Liaise with internal and external stakeholders to identify and define requirements, scope, and objectives;
- Collaboratively identify and assign tasks to internal/external teams and assist with schedule management;
- Facilitate brave conversations and the processes to support teams over time;
- Make sure that clients’ needs are met as projects evolve;
- Help prepare and monitor budgets, action plans, timelines, statistics, and reports;
- Analyze risks and opportunities;
- Produce communications materials that are relational and professional in appearance;
- Monitor project progress and handle any issues that arise;
- Act as the point of contact and communicate project status to all participants;
- Work with the Executive Director to navigate conflict and resistance;
- Use tools to monitor working hours, plans and expenditures;
- Support the implementation of all appropriate legal paperwork (e.g. contracts and terms of agreement);
- Ensure standards and requirements are met through ongoing testing and evaluation.

The Project Coordinator will have a combination of knowledge, training, education and/or experience in more than one of the following:

- Mental health and addictions as well as the range of relevant services
- Project coordination and/or events management
- Relational, anti-oppressive, social justice practices
- Facilitation, training, community development and/or evaluation
- Communications

This role requires:

- Strong relationship building, collaborative and interpersonal skills;
- An excellent and supportive communicator who can provide complex messaging in a neutral and non-judgemental manner;
- Knowledge and experience with Microsoft Office 365 including Outlook, Word & Excel, Teams, and SharePoint.
- Capacity to prioritize, plan, effectively delegate and action work on deadline.
- Access to reliable transportation.

**Travel**

The Project Coordinator is required to have access to a reliable vehicle to use specifically for the purposes of travelling to and from meetings and events, or procurement.

The Project Coordi

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