Administrative Coordinator- Hillcrest Mall

2 weeks ago

Richmond Hill, Canada Oxford Properties Full time

Choose a workplace that empowers your impact.
Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and passion. A place where you can personalize your employee journey to be — and deliver — your best.
We are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities. By prioritizing people, partnerships and places, we generate meaningful returns for OMERS members, enhance value for our capital partners and create a brighter world for our customers.
Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.
Don’t just work anywhere — come build tomorrow together with us.
We are looking for a highly motivated Administrative Coordinator to join our team at Hillcrest Mall, Richmond Hill.
Reporting to the Property Manager, you will provide general administrative support across the organization while specifically assisting Property Management and Operations administrative functions. As the first point of contact for the Hillcrest Management Office, you will manage the flow of people though the office and handle office related phone calls, while ensuring all responsibilities are completed accurately and in a timely manner.
In this role, you will be a key member of an engaged, high-reaching team—part of a world-class, winning culture that prioritizes people development and focuses on long-term growth. Oxford takes great pride in leading the industry by earning respect through every interaction, every day. We go above and beyond to protect and grow relationships by anticipating needs, being honest and considerate, and valuing customers as genuine partners.
As a member of this team, you will be responsible for
Demonstrating professionalism in a consistent manner that supports inclusion, ensures confidentiality, and exemplifies The Oxford Way
Being present during, but not limited to, the operating hours of the management office (9AM-5PM Monday to Friday)
Answering, screening, and forwarding incoming phone/in-person inquiries while providing general information as needed
Greeting all office visitors, determining the nature of their visit, and directing them accordingly
Receiving, sending, and sorting daily mail/deliveries/couriers and tracking usage
Supporting tenant and internal staff communication initiatives including event and tenant relation correspondence and addressing any external inquiries
Track various issues, confirm follow-up, and communicate urgent and on-going challenges to the appropriate manager or department
Manage various administrative responsibilities to support site Operations, Specialty Leasing, Marketing, and Property Management, including Accounts Payable invoice coding, license agreement preparation, storage documentation, etc.
Monthly sales and traffic reporting
Updating and maintaining telecommunication system for office and tenant listings
Coordinating, ordering, and stocking office/kitchen supplies within the Management Office
Booking of board/meeting rooms for management team and supporting the coordination of food orders and room set-up for meetings or special events
Collaboration with the team to support various site initiatives by accomplishing related duties as needed and assigned.
To succeed in this role, you have
Post-secondary education with one - three years experience in a similar role
Excellent interpersonal and communication skills
A proven ability to work with internal and external stakeholders at all levels of management
A detailed oriented approach with excellent organizational and problem-solving skills
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
The ability to thrive and adapt in an evolving organization
A collaborative approach to sharing knowledge within a team environment
Delivering high performance and driven by achieving results through creative thinking
Oxford's purpose is to strengthen economies and communities through real estate.
Our people-first culture is at its best when our workforce reflects the communities we live and work — and the customers we proudly serve.

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