Project Administration Officer

3 weeks ago

Oakville, Canada Oakville Chinese Network Society Full time

**OCN Project Administration Officer’s Job Description**

**Project Administration Officer**: 3 Job Vacancies

**Employer**: Oakville Chinese Network Society (OCN)

**Job city**: Oakville, Halton Region

**Deadline**: 2024/05/01

**Anticipated Start Date**: 2024/05/06

**Summary**: The Oakville Chinese Network Society is a non-profit organization rooted in the Oakville Chinese community, run by a number of volunteers who are passionate about their work in social and public services. We aim at becoming the voice of the local Chinese community, promoting Chinese traditional culture and participating in various multicultural and social activities.

Under The Government of Canada Summer Jobs program, OCN is currently seeking 3 individuals to assist the project coordinator with managing all aspects of the OCN work during the summer months, Senior Tech Help project and other activities related to seniors, women, children and youth.

**The Project Administration Officers are expected to**:

- Be between 15 and 30 years of age at the start of the employment
- Be willing to learn new skills to work with children and youth and/or senior and women groups
- Assist in managing the project administration work such as design registration package, gather information, tabulate data, create participant attendance sheets, and track numbers
- Assist in Designing promotional materials and outreach by using Canva, Photoshop, and Illustrator
- Organize three groups (senior, women, youth and children) weekly virtual and in person meetings or workshops, including registration, data tracking and reporting
- Supervise the project volunteers by using OCN’s volunteer management system.
- Work with the project volunteers and project coordinator to meet all project deliverables within time and budget
- Assist in obtaining evaluation feedback from the participants from qualitative and quantitative perspectives during all project life-time
- Comply with the organization’s rules and policies. Maintain a positive relationship with the project participants, workshop facilitators, volunteers and the OCN management team
- Attend project related meetings - either virtually or in person
- Be fluent in English, Cantonese and/or Mandarin
- Other tasks may be assigned

**Based on the COVID-19 Public Health and Government directives, the program will be delivered in a hybrid variant - both in person and online.**

**Working hours**: 30 hours/week (including some evening and weekend hours)

**Wage**: $ 16.55/hour

**Duration**: 9 weeks

**Job Types**: Part-time, Fixed term contract
Contract length: 9 weeks

Pay: $16.55 per hour

Expected hours: 30 per week

Schedule:

- Day shift
- Monday to Friday
- Night shift
- Weekends as needed

Ability to commute/relocate:

- Oakville, ON L6L 2G6: reliably commute or plan to relocate before starting work (preferred)

**Language**:

- Mandarin and/or Cantonese (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: Hybrid remote in Oakville, ON L6L 2G6

Application deadline: 2024-05-01
Expected start date: 2024-05-06

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