Office and Events Coordinator

4 months ago


Vancouver, Canada Fresh Tracks Canada Full time

At Fresh Tracks Canada, we craft tailor-made Canadian vacations for people from all over the world. Since 1996, our team of Canadian Insiders have helped our customers plan their vacations and enjoy life-changing travel experiences.

We believe in keeping our customers front and center in everything we do; in fact, **focus on serving our customers** is one of our core values. Everyone **acts and **operates** as an owner**, treating this business as their own. We **raise the bar constantly**, embracing that nothing is perfect but continuous improvement is key. Our team is made up of passionate, positive experts who **drive healthy collaboration** by winning or losing as one, and we **bring out the best in each other.**

**ABOUT THE ROLE**

Are you ready for your next adventure? We are growing, and this is an exciting time to join the Fresh Tracks Canada team If you are an organized, self-motivated, creative individual with an eye for detail this may be your role

**RESPONSIBILITIES**
- Responsible for managing office supplies and services
- Partner with our Property Management and arrange maintenance and facilities access
- Main point of contact for office suppliers.
- Play an active role in onboarding, including workstation and technology set up
- Responsible for keeping the office and kitchen areas tidy and stocked with supplies
- Coordinating and managing company events and event budget
- Responsible for maintaining high standards of cleanliness in and office spaces and meeting rooms
- Ordering and coordinating catering for staff
- Leading Health & Safety and employee wellbeing initiatives
- Updating and managing the employee training portal
- Troubleshooting office equipment and working closely with our IT partners
- Other administrative duties as required.

**REQUIRED SKILLS & EXPERIENCE**
- 2+ years experience in office management
- Strong planning, organizational, analytical and time management skills.
- Excellent attention to detail and accuracy
- Ability to work in a fast-paced environment and adaptable to change
- A positive self-starter attitude with a predisposition to take initiative
- Professional verbal and written communication skills.
- Experience creating and working with reports and dashboards
- Excellent administrative and computer skills, including word processing, spreadsheets and presentation software (Microsoft Office)
- Highly developed interpersonal skills and the ability to work effectively across departments and leadership teams
- Ability to work simultaneously on a variety of complex projects with tight deadlines

**REWARDS**

You may be eligible to receive the following benefits, based on your contract type:

- 3 weeks vacation (4 weeks after your first year)
- Extended health benefits package
- Applauz Recognition
- Comprehensive employee assistance program
- Paid anniversary day off
- “Pawternity leave” days for your new furry family members
- Great working hours
- Friendly and fun team environment with company celebrations and social events
- Access to Canadian travel industry discounts

**DIVERSITY, EQUITY, AND INCLUSION**

Officially Great Place to Work® CertifiedTM 2022/2023

Officially Great Place to Work® CertifiedTM 2023/2024

Officially Great Place to Work® CertifiedTM 2024/2025

INDHP



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