Executive Assistant 1

5 days ago


Montréal, Canada CONSUMER & SMBMARCHÉ CONSOMMATEUR & PME Full time

Req Id: 393571

At Bell, we do more than build world-class networks, develop innovative services and create original multiplatform media content - we’re revolutionizing how Canadians communicate.

If you’re ready to bring game-changing ideas to life and join a community that values bold ideas, professional growth and employee wellness, we want you on the Bell team.

The Bell Mobility team offers the best and latest mobile devices, wireless services and Internet of Things solutions to consumer and business customers, with the top speeds, coverage and reliability on Canada’s Best National Network. We love to innovate, embrace big challenges, and live for the newest technology

Reporting to The Source VP’s, the successful individual will be responsible for executive management and administrative duties. In this role you will represent the department to both internal and external contacts. Much of the work performed requires discretion and thorough knowledge of the Executive’s functional area.

**Job Duties/Accountabilities**
- Managing the VP’s calendar and itinerary; including the planning, organization, coordination of travel, meetings, conference calls, events and logistics with both internal and external clients
- Manage general correspondence on behalf each of the VP’s, through processing incoming calls, mail and taking appropriate action and escalation with mínimal supervision
- Assistance in the preparation of reports and briefing documents for Senior Executives in a variety of formats (PowerPoint, excel, word documents, etc.)
- Provide administrative support for the VP’s and the team as required
- Developing and implementing process improvements to maximize departmental efficiency.
- Managing expenses; including completing invoice payments and expense management accounting, investigating and sourcing cost-effective purchases and practices
- Maintenance of a master filing system and being able to process confidential transactions in a efficient and expedited manner.
- Managing special projects and additional support through the coordination of personnel related issues

**Essential Skills/Competencies**
- Professionalism and exhibiting good judgement in representing the office of the executive.
- Strong interpersonal skills and excellent written and verbal communication skills.
- Solid analytical skills with ability to draw insights and provide recommendations.
- Proficient organization, planning, scheduling and time management skills with the ability to multi-task, make decisions and prioritize work.
- Personal commitment to ownership and accountability for the success of tasks assigned with a high level of attention to detail and effective follow-up on activity.
- Process oriented mindset, with the ability to work independently and within a team.
- Ability to work effectively under pressure and in a fast paced environment.
- Display strong initiative and anticipate the needs of a busy executive and team.
- Computer experience is mandatory.
- General understanding of basic financial concepts and tools, including knowledge of the corporate accounting methods for processing expenses, credits, revenues, and capital investments.
- Understand key components of human resources administration and how to use the information / data of the management systems and tools required to do the job
- Experience and visibility as business operational partner
- Willingness to work periodically beyond typical business hours

**Working Conditions**
- Flexible work options available

Bilingualism is required (English and French).

**Additional Information**:
**Position Type**: Management
**Job Status**:Regular - Full Time
**Job Location**: Canada : Quebec : Verdun || Canada : Quebec : Montreal
**Application Deadline**: 06/02/2020

Created: Canada, QC, Montreal
- LI-SP1

**Read more about why Bell is considered one of **Canda's Top 100 Employers.


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