Secretary/receptionist
3 weeks ago
**Secretary/Receptionist**
Weir-Jones Engineering
Vancouver, BC
We are looking to fill a full-time, Secretary/Receptionist position for an engineering office located in Vancouver, BC, to perform a variety of administrative and clerical tasks and assist with projects from coordinating site visits to delivery of reports. Duties would include providing support to other team members and assisting in daily office needs, such as (but not limited to):
Daily Office Tasks
- Greet guests, answer and direct all incoming phone calls to the correct party
- Shipping and preparation of customs paperwork for international shipments
- Create purchase orders and purchase parts
- Receiving, sorting and distributing packages and mail
- Travel arrangements for staff
- Ordering office supplies
- Provide administrative support to engineers (reports, letters, proposals, etc.)
- Set up and take down conference rooms before and after meetings
- Filing (both hard copy folders/binders and electronic folders)
- Organizing and maintaining job folders in an easy-to-understand manner
- Typing reports and correspondence
Assisting the President
- Manage his calendar (meetings/phone calls/appointments, etc.)
- Type, proofread and edit letters, proposals, reports, etc.
- Prioritize tasks as requested by him
**Role Requirements**:
- Sunny disposition/personality; willing to work hard but also have fun every day
- Willingness to learn
- Likes dogs (we are a dog-friendly office)
- Part of the Joint Health and Safety Committee and willing to be trained to be an internal auditor
- Proficient in all Microsoft programs (Word, Excel, PowerPoint, Outlook)
- Excellent organizational skills
- Fluent in the English language
- Knowledge of proper business letter structure and writing
- An affinity for grammar and proofreading
- Knowledge of both PC and Mac computers
**Hours**: Typically, Monday through Friday, 8:30am to 5:00pm. Might work late some days.
**Salary**: $40,000.00 to $50,000.00 /year
**Experience**:
- customer service: 5 years (preferred)
- receptionist: 5 years (preferred)
**Education**:
- Completion of the Certified Health and Safety Auditor Program with Energy Safety Canada is an asset but not required
**Location**:
- Vancouver, BC (required)
**Job Types**: Full-time, Permanent
**Salary**: $40,000.00-$50,000.00 per year
**Benefits**:
- Casual dress
- Dental care
- Flexible schedule
- On-site parking
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- VANCOUVER, BC: reliably commute or plan to relocate before starting work (required)
**Education**:
- DCS / DEC (preferred)
**Experience**:
- Front desk: 5 years (preferred)
- Administrative experience: 5 years (preferred)
Work Location: One location
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