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Receptionist Team Assistant

1 month ago

Waterloo, Canada Home and Community Care Support Services Full time

**Job Description**:
**_ CARE AND BE CARED FOR - THIS IS YOUR HOME_**:
Are you highly organized, detail-oriented and able to work accurately in a busy environment with frequent interruptions? Are you seeking a rewarding career that cares for others, in an organization that cares for you? You’re looking in the right place.

As a **Reception Team Assistant**, you will provide reception and administrative support for Home and Community Care Support Services Offices. Initial point of contact for enquiries from the public and other involved parties. Performs various general office duties as required. support for the assigned team in their daily activities to ensure that patients receive prompt, effective customer service.

As a valued team member, your mission will be to help our patients be healthier at home, while you benefit from our supports for professional growth, personal wellness and work-life balance.

**What will you do?**
- Greeting visitors and guests to the Waterloo Office
- Responding to and directing incoming phone calls and inquiries
- Sorting and distributing daily mail, preparing outgoing correspondence (Access AFM platform to access, print and mail necessary patient related communication)
- Coordination of all incoming and outgoing mail, courier exchange, in-house printing jobs and distribution of patient reports to the appropriate community team folder
- Providing administrative support to office staff as required
- Generating reports, data entry pertinent to the reports, assembling and maintaining files with pertinent information; verifying that all relevant documents have been completed and filed; sending notification to internal team members when actions or follow up is required
- Maintaining office inventory (i.e., long term care packages, Home Care documents, etc)
- Securing and/or shredding confidential documents as required
- Provide direction to guests relating to deliveries, facility maintenance or meetings; and/or collaborate, support and liaise with Home and Community Care Support Services Waterloo Wellington staff where appropriate.
- Other duties as required.

**What must you have?**
- Successful completion of grade 12, plus an additional program of up to one year in duration (business administration, office administration, etc.)
- One to two years of relevant administrative office experience
- Proven experience with multi-line switchboard
- Proficient in the operation of a personal computer in a networked environment using computer software and data entry skills
- Ability to communicate effectively in both oral and written formats with internal staff and external clients
- Ability to work effectively in a team based setting, organize workload and prioritize work to meet deadlines, along with the ability to multi-task and respond to changing priorities, and to work independently
- Able to relate effectively with sensitivity, tact and discretion to clients, family members, staff and the public, along with ability to maintain confidentiality.
- Oral and written fluency in French language is required.We have a mandatory COVID-19 vaccination policy. As a condition of employment, all employees are required to submit proof of COVID-19 vaccination status prior to start date.

**What would give you the edge?**
- A college diploma in the health or social services field, or business/office administration
- Familiarity with medical terminology, and office administrative procedures/concepts
- Knowledge of services provided by Home and Community Care Support Services
- Ability to speak French or another second language

**What do we offer?**

**We know wellness is supported with work-life balance. **In an inclusive culture committed to support your passion for continuous learning, growth and innovation, we offer:

- Attractive comprehensive compensation packages and benefits
- Valuable development opportunities
- Membership in a world class defined benefit pension plan

**Who are we?**:
**We are Home and Community Care Support Services, ready to serve every person in Ontario.** We partner with patients and caregivers, family physicians, hospitals, long-term care and retirement homes, service providers and Ontario Health Teams, to deliver responsive, accessible, integrated, patient-centred care.

**Why join us?**:
**If you’re interested **in driving excellence in care and service delivery**, and seeking an unparalleled opportunity to lead and learn, partner and connect, care and be cared for, this is your home.

**What do you need to know?**:
This position will be expected to be onsite in the office on a regular/rotational basis and/or as determined by the Employer. The successful applicant must be willing and able to attend onsite as required.

**How do you apply?**:
**Equity, Inclusion, Diversity and Anti-Racism Commitment**:

- We thank all applicants for their interest; however, only those selected for an interview will be contacted._