Procurement Specialist

3 months ago

Calgary, Canada TransAlta Corporation Full time

**WHO WE ARE**

“Energizing the Future.”

TransAlta owns, operates, and develops a diverse fleet of electrical generation assets in Canada, the United States, and Australia, providing municipalities, industries, and businesses with safe, low-cost, and reliable clean electricity. For over 111 years, TransAlta has been a responsible operator and proud community member where its employees work and live. We are committed to fostering a dynamic, productive, and safe work environment. Our employees contribute to a diverse, open, and transparent culture with clear accountabilities, strong leadership, and challenging opportunities for personal career growth.

**Our Commitment to Equity, Diversity, and Inclusion**

It is our collective mission to ensure that every single employee feels a sense of inclusion and belonging and can show up to work as their true authentic self. TransAlta is committed to hiring a diverse workforce including women, Indigenous Peoples, persons with disabilities, members of visible minorities, and members of the LGBTQ2+ community. TransAlta believes that diversity enhances the quality of its performance, is an essential element of effective corporate governance, and cultivates a strong workplace culture.

**ABOUT THE ROLE**

We have an exciting opportunity for a** Procurement Specialist **to join our Supply Chain Management (SCM) team. Reporting directly to the Team Lead, Site Services, this role involves sourcing, negotiating contracts, managing vendor relationships, procurement and purchase order management in support of the Company goals.

This is a temporary full-time, office-based role with the flexibility of a hybrid work schedule (3 days in office & 2 days at home).

**WHAT YOU WILL DO**
- Negotiate contracts with suppliers to secure favorable terms, including pricing, delivery schedules, and payment terms, and mitigate risks associated with supply chain disruptions.
- Manage the bid process by preparing requests for quotations and proposals (RFQs and RFPs), analyzing bids, and working in collaboration with the cross-functional evaluation teams to select the best suppliers.
- Administer post-award contracts, ensuring effective change management, contract compliance, and timely resolution of any contractual disputes or issues.
- Review and process purchase requests from internal stakeholders, preparing, sending and filing purchase orders accurately.
- Track the status of purchase orders and coordinate with suppliers to resolve any issues.
- Build trust and strong relationships with key, cross-functional stakeholders and business sponsors through competency, collaboration, integrity, and transparency.
- Identify cost and process improvement opportunities.
- Ensure compliance with company policies, processes, and work instructions.
- Provide input into new supply chain procedures, processes, and playbooks.
- Support SCM team members as required.
- PO Issuance and Management (P2P): Create, monitor, expedite, reconcile and close purchase orders through the procure to pay process in SAP. (Currently ECC version moving over to S/4 Hanna)
- SAP Reporting for Expediting: Generate and analyze reports from SAP to support expediting efforts, ensuring timely delivery and addressing any delays or issues in the supply chain.
- SAP Reporting for Contractor Management: : Generate and analyze reports from SAP to support contractor management and assist in the negotiation process.
- Vendor & Contractor Management: Ensure contractors working onsite are qualified through policy and process guidelines. (ISNetworld or In-House Certification and appropriate Credit Checks)
- Invoice Management and Coordination: Review and process incoming invoices in SAP, ensuring accuracy and completeness. Communicate with Accounts Payable (AP) or relevant business units to resolve issues or gather necessary approvals before processing payments to suppliers.
- Provide SAP Navigation Support: Assist peers in navigating various SAP functionalities, offering guidance to perform tasks efficiently and troubleshoot issues as needed.
- Global Transportation and Customs Clearance: Coordinate international logistics, including arranging transportation and customs clearance for a wide range of components to ensure timely delivery.
- Immigration Compliance and Coordination: Ensure compliance with immigration requirements, including LMIA exemptions and work permits. Collaborate with approved third-party immigration specialists to facilitate and coordinate the immigration process for international employees or contractors.
- RFx Preparation and Management: Prepare and issue Requests for Proposal, Quote, Information, or Interest (RFP/RFQ/RFI), and summarize vendor offerings while employing TransAlta’s competitive bidding process and negotiation strategies to ensure end user, legal and regulatory requirements are met.
- Terms and Conditions Negotiation: Collaborate with internal legal, insurance, and credit teams, as well as external

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