Conflicts Clerk

5 months ago

Toronto, Canada Lenczner Slaght Full time

Lenczner Slaght is currently seeking a Conflicts Clerk.

ROLE DESCRIPTION

Reporting to the Conflicts Partner and working closely with the Conflicts Specialist, the Conflicts Clerk will be responsible for maintaining our Conflicts-Intake database, Intapp, performing conflicts checks on clients and other parties for new matters and maintaining consistency in our conflicts database, Intapp.

ROLES & RESPONSIBILITIES

Conflicts Searching

Establishing and conducting conflicts of interest searches and processes, ensuring entities are correctly identified for conflict searching.

Preparing conflict search results reports summarizing and filtering results information.

Maintain Conflicts data in Intapp.

Assist in conducting semi-annual audits on conflict procedures to ensure proper procedures are followed.

Ethical Screens

Answer access questions related to Ethical Screens/Confidential Matters.

Creating and maintaining the firm's Ethical Screens processes.

Working with IT to ensure Ethical Screens are carried out and that updates to conflicts databases are completed.

Matter Opening and Closing

Working with Lawyers, Legal Assistants and the Matter Opening Assistant to open new matters as part of New Business Intake.

Ensuring correct metadata is added to new client files to assist with future conflict searches in addition to other processes.

Working with Records Management, Accounting and the Matter Opening Assistant to ensure the closing of matters is in accordance with the firm's procedures.

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Other Duties

Assist Conflict Specialist with special administrative projects as needed.

Assist and participate in paid on-call for conflicts (after hours during the week and weekend).

Other duties may be required.

EDUCATION & EXPERIENCE

Post-secondary degree, diploma or certificate.

1-2 years working in a legal environment as a conflict clerk or similar preferred.

KEY SKILLS & CHARACTERISTICS

Proactive, able to think ahead, problem solve and respond in a way that displays forward
- thinking, and results-driven nature.

Advanced research and problem-solving skills with the ability to conduct conflict of interest searches and exercise judgment to resolve any related issues in a timely manner.

Experience working with New Business Intake processes.

Experience in database searching and interpreting data.

Able to work independently and collaboratively with excellent judgement to both follow instructions, take initiative and effectively delegate to other legal support teams when appropriate.

Excellent attention to detail skills and ability to edit, catch errors and offer suggestions.

Must be flexible, adaptable to changing priorities and remain calm under pressure.

Strong organization and multi-tasking skills with ability to carry out multiple responsibilities while balancing priorities.

Ability to effectively use Accounting Software (3E) preferred.

Maintain professionalism, confidentiality, and discretion at all times.

You possess strong interpersonal skills and the ability to build harmonious collaborative working relationships within your immediate team and across other departments in the firm.

OTHER INFORMATION

**Work arrangement**: Hybrid in accordance with the Firm's current policy, which may be amended at any time.

**Hours**: Monday to Friday, 9 am to 5 pm

**Other**: Overtime may be expected from time to time, including as part of Conflicts on-call team.

WHAT DIFFERENTIATES US?

We are a firm with deep values, centered around our commitment to excellence and winning. We are also dedicated to promoting and advancing Equity, Diversity and Inclusion in our workplace and in the legal profession. We maintain an inclusive work environment comprised of people with diverse perspectives, backgrounds, identities, and cultures who are all valued, respected, and have an equal opportunity to develop, advance, and be heard. We have developed several award-winning and

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