Events Coordinator

2 weeks ago

Mississauga, Canada City of Mississauga Full time

Req ID: 24994

Vacancy Type: Permanent

Number of Positions: 2

Closing Date: 04/30/2024

**Job Summary**:
Reporting to the Supervisor, Event Bookings, the Coordinator, Events - Food Services will be responsible for co-ordination and booking a variety of food service functions, conferences, and events. The Coordinator, Events - Food Services will organise, plan and communicate event details to on premises staff at multiple locations.

**Duties and Responsibilities**:

- As the first point of contact for internal and external customers, you will:

- Work with the food services management team to develop a sound approach to the marketing of food and beverage banquet facilities to customers.
- Have the ability to identify the client's need and evaluate their requirements
- Provide cost estimates and banquet event orders in a timely manner.
- Assist with menu planning based on communication received from the culinary team.
- Obtain/record event details on banquet event orders; confirm booking reservation in city system (ActiveNet); effectively communicate even details/service requirements and updated to all related venues.
- Upsell and maximise revenue potential.
- Follow-up with clients upon event completion.
- Attend food and beverage trade shows for the purposes of business development and sales; develop customer "friendly" service/resource programs.
- Assist client with planning to ensure the banquet "experience" (event coordination/timing, ceremony/floor/conference/meeting set-ups, wine/bar service, menu selection, linens and music/decorations) meet expectations and is well received.
- Update on a regular basis date entry for a variety of administrative documents/reports.
- Process invoices for banquet/catering services and forward them to the customer service centre.
- Work with administrative staff on monthly revenue reconciliation.
- Act as a resource for Food Services and venue staff with respect to details and logistics.
- Perform other duties as assigned.

**Skills and Qualifications**:

- Graduate of a post secondary program in a Hospitality or Event Management program with at least 5 years progressive event coordination responsibility in restaurants/catering, and or conference/event coordination, sales and marketing experience.
- Must possess Smart Serve Certification and willing to obtain First Aid/CPR, Food Handlers and WHMIS certification within 6 months of hire.
- Experience and robust working knowledge of wedding etiquette/planning, banquet styles of service, cocktail receptions, conference/meeting requirements, golf tournaments, theatre events.
- Extensive knowledge of Alcohol and Gaming Commission of Ontario rules, regulations and endorsements required.
- Competent computer literacy in MS Word, Outlook and Excel.
- Excellent customer service skills with the ability to establish effective working relationships with both external and internal customers/coworkers by way of excellent oral and written communication skills.
- Ability to work in a fast-paced work environment including strong organizational skills with the ability to prioritize, multitask and work under tight timelines.
- Must be able to work effectively in a team setting as well as independently.
- Excellent organizational skills with the ability to prioritize, follow-up, as well as exercise good judgement with customer requests.
- Knowledge of corporate business trends, ability to prepare estimates and Request for Proposal (RFP's) accurately.
- The ability to work flexible hours including evenings, weekends and holidays is required.
- Must possess a Valid Class "G" drivers license. Access to a vehicle to attend various locations and events is required.

Hourly Rate/Salary: $ 67,068.00 - $ 89,424.00

Hours of Work: 40

Work Location: Civic Centre

Department/Division/Section: CMS/Community Services Dept, CMS/Recreation & Culture Division, South District

Non-Union/Union: Non Union

All personal information is collected under the authority of the Municipal Act.

**Equity, Diversity and Inclusion**
The City of Mississauga is committed to creating a respectful and supportive workplace that fosters a culture of equity, diversity and inclusion which broadly reflects the communities and residents we serve. Throughout the employee life cycle, the City is working to include an EDI lens to attract, retain and support the growth of diverse talent.

Learn more about the City’s commitment to Equity, Diversity and Inclusion.

**Accommodations**
The City of Mississauga is an Equal Opportunity Employer and is committed to removing barriers in our selection process for people with visible and invisible disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities.

If selected to participate in the recruitment, selection and/or assessm

  • Event Coordinator

    Found in: beBee S CA - 2 weeks ago

    Mississauga, Canada Mississauga Convention Centre Full time

    EVENT COORDINATORMississauga Convention Centre is the industry leader in team development and offers unique opportunities for personal growth, regardless of where you are in your career. You will be sure to make meaningful, career-enhancing connections and lifelong friends along the way.Event Coordinator is required for Mississauga Convention Centre who...

  • Event Coordinator

    Found in: Talent CA C2 - 1 week ago

    Mississauga, Canada Mississauga Convention Centre Full time

    EVENT COORDINATORMississauga Convention Centre is the industry leader in team development and offers unique opportunities for personal growth, regardless of where you are in your career. You will be sure to make meaningful, career-enhancing connections and lifelong friends along the way.Event Coordinator is required for Mississauga Convention Centre who...

  • Event Coordinator

    7 days ago

    Mississauga, Canada Muslim Womenpreneurs Network Full time

    Overview: We are seeking a highly organized and detail-oriented Event Coordinator to join our team. As an Event Coordinator, you will be responsible for planning, organizing, and executing various events. This position requires excellent communication skills, strong time management abilities, and a passion for delivering exceptional customer...

  • Events Coordinator

    Found in: Talent CA C2 - 15 hours ago

    Mississauga, Canada Community Trust Full time

    Events Coordinator Mississauga, ON, Canada Req #2690 Wednesday, May 1, 2024 Questrade Financial Group (QFG) of Companies is committed to helping our customers become much more financially successful and secure. We are everything a traditional financial institution is not. At QFG, you will be constantly moving forward, bringing the future of fintech...

  • Event Coordinator

    2 days ago

    Mississauga, Canada The International Centre Full time

    For decades The International Centre has been a leading event and conference facility renowned for its exceptional service and state-of-the-art amenities. As a hub for Canada's largest and most popular events, we pride ourselves on creating memorable experiences for our clients and attendees. With our versatile event spaces, advanced technology, and...

  • Events Coordinator

    7 days ago

    Mississauga, Canada National Zakat Foundation Full time

    At National Zakat Foundation, our mission is to provide the Muslim community with an end-to-end Zakat service, encompassing: Education, Calculation, Collection & Distribution. NZF aims to help fulfill the goal of this vital third pillar of Islam, which is to eliminate poverty and destitution, as well as empower the needy within the Muslim community._ **Job...

  • Events Coordinator

    13 hours ago

    Mississauga, Canada National Zakat Foundation Full time

    At National Zakat Foundation, our mission is to provide the Muslim community with an end-to-end Zakat service, encompassing: Education, Calculation, Collection & Distribution. NZF aims to help fulfill the goal of this vital third pillar of Islam, which is to eliminate poverty and destitution, as well as empower the needy within the Muslim community._ **Job...

  • Event Coordinator

    2 days ago

    Mississauga, Canada Banquet & Event Centre Full time

    We are looking for a personable and well-presented person to assist with the everyday running of the venue, 600 seats, Three Ballrooms, as well as co-coordinating and planning events, and supporting other projects within the team where applicable. The successful applicant should have a passion for weddings, a keen eye for detail and be eager to learn and...

  • Event Coordinator

    1 week ago

    Mississauga, Canada Bayshore HealthCare Full time

    Bayshore HealthCare, one of Canada’s leading providers of home and community health care services, is looking for an enthusiastic Event Coordinator to join its growing National Communications team. The flagship event the Event Coordinator will be responsible for planning, managing, and executing is Bayshore’s annual leadership conference. The Event...

  • Event Coordinator

    1 week ago

    Mississauga, Canada Bayshore HealthCare Full time

    Bayshore HealthCare, one of Canada’s leading providers of home and community health care services, is looking for an enthusiastic Event Coordinator to join its growing National Communications team. The flagship event the Event Coordinator will be responsible for planning, managing, and executing is Bayshore’s annual leadership conference. The Event...

  • Event Coordinator

    1 week ago

    Mississauga, Canada Bayshore HealthCare Full time

    Bayshore HealthCare, one of Canada’s leading providers of home and community health care services, is looking for an enthusiastic Event Coordinator to join its growing National Communications team. The flagship event the Event Coordinator will be responsible for planning, managing, and executing is Bayshore’s annual leadership conference. The Event...

  • Event Coordinator

    Found in: Talent CA C2 - 1 week ago

    Mississauga, Canada Bayshore HealthCare Full time

    Job Description Bayshore HealthCare, one of Canada’s leading providers of home and community health care services, is looking for an enthusiastic Event Coordinator to join its growing National Communications team. The flagship event the Event Coordinator will be responsible for planning, managing, and executing is Bayshore’s annual leadership...

  • Coordinator, Events and Design

    2 days ago

    Mississauga, Canada University of Toronto Full time

    **Date Posted**:05/30/2023 **Req ID**: 31570 **Faculty/Division**: UofT Mississauga **Department**: UTM: Tech. Resource Centre **Campus**: University of Toronto Mississauga (UTM) **Position Number**: 00006935 **Description**: **About us**: U of T Mississauga—the second largest campus of Canada’s top-ranked university and the only research university in...

  • Event Coordinator

    2 days ago

    Mississauga, Canada OSL Retail Services Inc Full time

    Overview: **Samsung and OSL have partnered to operate the National Field Sales and Training Team for Samsung in Canada. **Samsung is a global leader in technology, opening new possibilities for people everywhere. We want people to join our team who are excited about Samsung products and services and want to share their knowledge and journey with others. This...

  • Event Coordinator

    Found in: Jooble CA O C2 - 1 week ago

    Mississauga, ON, Canada Bayshore HealthCare Full time

    Bayshore HealthCare, one of Canada’s leading providers of home and community health care services, is looking for an enthusiastic Event Coordinator to join its growing National Communications team. The flagship event the Event Coordinator will be responsible for planning, managing, and executing is Bayshore’s annual leadership conference. The Event...

  • Social Media and Events Coordinator

    5 days ago

    Mississauga, Canada Tawheed Community Centre Full time

    We are looking for a talented Social media and Events Coordinator to administer our social media accounts and help organize and execute community events. You will be responsible for creating original text and video content, managing posts and responding to followers. You will manage our company image in a cohesive way to achieve our marketing goals. As a...

  • Part-time Event Coordinator/assistant

    5 days ago

    Mississauga, Canada Ontario Moto Gymkhana Full time

    We are searching for a talented and motivated part-time event coordinator/assistant to help organize outstanding and unforgettable motorcycle riding events. You will be responsible for event preparation and coordination, such as booking venues, communicating details to guests, managing the event schedule, and evaluating success afterward. This is expected to...

  • Event Coordinator

    7 days ago

    Mississauga, Canada Life is a Special Event Full time

    As an Event Coordinator - Online Marketing Intern, you will play a pivotal role in supporting our online marketing with webinars, events, communications and event planning initiatives. You will work closely with our founder and expert to create and execute engaging online events that cater to our target audience. This is an excellent opportunity for students...

  • Event Coordinator

    7 days ago

    Mississauga, Canada Peel Multicultural Council Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 to less than 7 months **Tasks**: - Develop media strategies and public relations activities - Develop sponsorship, partnership or fundraising programs - Solicit event donors - Confirm and co-ordinate speakers - Implement social programs, food and beverage, transportation, and other...

  • Events Assistant

    7 days ago

    Mississauga, Canada The Mississaugua Golf and Country Club Full time

    Position: Events Assistant The Mississaugua Golf and Country Club is one of Canada’s top private all-season golf clubs, with a diverse membership of 1,400 members and an outstanding Tier One golf course famous for its excellence. The Club has played host to numerous premier events, including six Canadian Opens. Founded in 1906, MG&CC is a year-round...