Service Center Administrator

2 weeks ago

Fort St John, Canada STEP Energy Services Ltd. Full time

Our culture is made up of highly motivated professionals striving for excellence in every office, boardroom, and job site. Our professionals are collaborative individuals who pursue career growth with distinction and are willing to work for it. They understand the pivotal role they play in keeping every professional safe, forge trust by listening to one another, learn from every action large and small, and engage fully in their work to support every aspect of the organization.

ROLE

Maintain office and operational efficiency by planning and implementing office systems and services

RESPONSIBILITIES
- Maintain office services by organizing office operations
- Oversee and approval of orders for stationery and other office supplies (coffee, etc)
- Coordinate the maintenance and repair of office equipment such as phone system, copier and fax
- Coordinate and oversee facility vendors for janitorial, bathroom supplies, mat and coverall cleaning, etc
- Manage facility security system and liaison with Security Company on all security issues
- Issue and process purchase orders and complete associated paperwork with purchase processing
- Coordinate the ordering, issuing, cancelling and tracking of master cards, fuel cards, cell phones including the reconciliation of the MasterCard statements
- Review, code and attach all supporting documentation to all incoming invoices
- Audit field service orders for accuracy and code appropriately before sending to AR
- Provide administrative support to Operations management including:

- Preparation and editing of correspondence, communications, presentation and other documents
- File and retrieve documents and reference materials
- Conduct research, assemble and analyze data to prepare reports and documents
- Arrange travel and hotel accommodations as required
- Co-ordinate project-based work
- Assist internal professionals with facility orientations and logistics
- Assist in organizing and communicating company social functions, and meetings
- Provide backup support to the Receptionist position
- Supervise and train junior level administrative staff
- Monthly reporting. IE: Inventory, service order logs, field professional’s time sheets, quarterly reporting
- Believe and enforce HSE overrides productions
- Ensure housekeeping standards are met at all times
- Attend and participate in weekly safety meetings
- Any other duties as directed by operations manager

QUALIFICATIONS
- Post-secondary education specifically in office administration preferred
- 5-7 years’ experience in a senior administrative position
- Working knowledge of Microsoft Excel and Outlook to enable competency in all aspects of day to day operations involving spreadsheets and daily communication
- Excellent ability to think quickly and make the most effective decisions in high pressure situations
- Leadership and customer service skills

KEY COMPETENCIES
- Previous work history in fracturing service line.
- Ability to work in a team environment with interpersonal communication skills - written and oral
- Strong business sense
- Strong ability to organize daily tasks and work within defined timelines to meet operational requirements as well as document completion and submitting as required
- Proven ability to perform confidently, accurately, professionally and thoroughly in a fast paced detail oriented environment while supporting all management decisions

**We Offer**:

- ** Employee Fuel Discounts**:

- ** Benefits**: Robust benefits packages
- ** RRSP Matching Program**:

- ** A social environment**:Culture-building activities
- ** Industry leading clients**: Challenges to expand your skills
- ** Career growth**: Opportunities for advancement

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