Events Manager

6 months ago

Calgary, Canada Pomeroy Lodging LP Full time

We are looking for a **Events Manager** to join our team
- Are you an detail oriented and energetic individual who thrives in social settings? This is the perfect job for you_

**Achieving Excellence**

As the Events Manager, you will play a crucial role in supporting the sales team to drive revenue and build lasting relationships with clients. Your responsibilities will include coordinating sales activities, managing client communication, and ensuring seamless collaboration between various departments to exceed customer expectations. We commit to giving you the training, tools, support and feedback required to be successful; achieving excellence is up to you.

**Key Focuses**

**Client Relationship Management**
- Serve as the primary point of contact for event clients, ensuring their needs and expectations are met throughout the planning and execution process.
- Act as a primary point of contact for clients, responding promptly to inquiries and providing accurate information.
- Develop and maintain strong relationships with clients to understand their needs and preferences.

**Sales Support**
- Assist the sales team in preparing proposals, contracts, and presentations.
- Coordinate and schedules sales appointments, ensuring that all necessary materials and resources are available.

**Event Coordination**
- Collaborate with clients to understand their event requirements, including room setup, audiovisual needs, catering preferences, and any additional requests.
- Collaborate with various departments to coordinate events, meetings, and site visits.
- Ensure that all details related to events are communicated effectively and executed seamlessly.

**Administrative Tasks**
- Maintain accurate and up-to-date client databases and sales records.
- Prepare regular sales reports and contribute to forecasting activities.

**Communication**
- Facilitate communication between the sales team and other departments, ensuring smooth information flow.
- Handle client inquiries and issues promptly, escalating as needed.
- Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees.

**Experience/Passions/Education**
- Post-Secondary Diploma/Degree in a Hospitality/Tourism field.
- Proven experience as a Events Manager or in a similar role within the hospitality industry.
- Strong organizational and multitasking skills, with the ability to manage multiple events simultaneously.
- Excellent communication and interpersonal skills, with the ability to build and maintain positive relationships with clients, colleagues, and vendors.
- Detail-oriented with a focus on delivering high-quality service and exceeding client expectations.

**Working Conditions**

This position will be based in a fast-paced office environment with office hours Monday to Friday, 8 am - 5 pm. With occasional weekends and evenings on-site to support social functions or meetings and to meet with the convenor and ensure a smooth event. This role will demand the ability to multi-task and keep organized, with the focus being on incoming calls.

**About Westin

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