Student Awards Coordinator

2 weeks ago

Calgary, Canada SAIT Full time

A student’s relationship with SAIT doesn’t end at convocation — we are proud of the life-long relationships we have with our alumni. The
**Alumni and Development **department shares SAIT’s story, connects donors to incredible people, projects and experiences. SAIT is fortunate to receive financial support from our alumni family, industry and community at large. If you’re passionate about nurturing the connections between SAIT and our alumni family, we want to meet you.

**The Opportunity**

The SAIT Student Awards program is a $6+ million program, facilitating scholarship and bursary selection of over 4,800 awards per year, funded by alumni, industry partners, government and donors who are committed to student success.

Reporting to the Manager, Advancement Services and Student Awards, the Student Awards Coordinator is primarily responsible for the technical coordination of SAIT's Student Awards program. This is in addition to maintaining deep knowledge of the program and the variety of toolsets that support it. The incumbent will implement new and manage existing awards in all award toolsets, provide first response triage for technical issues and serve as project manager for specialty and government awards.

The Student Awards Coordinator will monitor selection activities, coordinating staff workload to ensure all key milestones are met.
- This role influences both student engagement and donor satisfaction, encouraging continued and increase involvement, participation and financial investment in SAIT through maintaining an effective Student Awards program.

Do you have strong technical administrative skills, enjoy engaging and building relationships with others? Are you interested in program facilitation and implementation? If so, we want to meet you

**The Role**:
**Administration of the Student Awards Program**
- Preparation of the Student Awards publications.
- Implement new awards, ensuring donor intent, regulatory requirements and scoring rubrics are followed.
- Facilitate cross campus support of the award selection process.
- Ensure all criteria and selection measures conform to legislation, code of ethics and standards set by human rights organizations and Canada Revenue Agency to ensure effective implementation of the Student Awards program.
- Implement and manage award scoring process, data uploads and other technical functions.
- Perform annual academic year rollover activities, ensuring the database(s) reflect all changes.
- Submit all SAIT nominations for Government funded and Athletic awards; this includes establishing and maintaining a calendar of external award nomination deadlines and key internal dates and deploying staff resources to meet requirements.
- Assist with providing input to the Stewardship Team regarding Student Awards events and other donor recognition strategies.
- Participate in award selection as required.
- Participate in Student Awards events, SAIT student facing events as necessary.

**Workload management**
- Provide leadership and supervision to the Student Awards team.
- Ensure consistent monitoring and prompt responses to inbound requests.
- Facilitate process alignment to meet key deliverables while ensuring compliance with established selection guiding principles and documented processes and procedures.
- Role model the provision of excellent customer service to staff, students, donors and alumni.
- Monitor weekly tasks related to disbursement of awards.
- Monitor ongoing task completion, recommending and monitoring workload adjustments as required.

**Qualifications & Experience**:
**Education and Experience**
- Minimum post-secondary education in communications, fund development, business and/or financial management, marketing.
- Equivalent experience in the field will also be considered.
- Preferred 3-5 years directly related experience in post-secondary education.
- Strong computer skills including working knowledge of Banner Database System, Excel, PowerPoint, and MS Word.

**The incumbent will demonstrate**:

- Strong leadership skills.
- Initiative and sound judgment.
- Creative and flexible approach to problem solving.
- An ability to work effectively with a variety of stakeholders.
- Flexibility, discretion, and ability to maintain confidential information.
- Knowledge of donor relations practices and ethical standards.
- Strong analytical and exceptional organizational skills.

**Job classification**:ADMINISTRATIVE OFFICER I - A5015

**Salary range**:$65,292.86 - $75,383.00

**Position End Date**:March 24, 2024

**Posting closing date**:March 15, 2023

**About SAIT**
- SAIT is a global leader in applied education. Named one of Alberta’s Top Employers, we offer the chance to work with a purpose — preparing the next generation of industry leaders, entrepreneurs, advocates and explorers.

Building on our 100+ year history, we’re looking for innovative, bold and collaborative employees who embrace change and deliver world-class customer experi

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