Policy Specialist, Temporary Full-Time

2 weeks ago

Calgary AB, Canada The University of Calgary Full time

Awards Specialist, Faculty of Science
The Faculty of Science is currently seeking a Full-time Temporary Relief  Awards Specialist for approximately 19 months.
Reporting an Associate Dean in the Faculty of Science, the Awards Specialist provides strategic direction and advice to faculty members, associate deans, department heads, directors, senior faculty administrators and staff regarding the award process. The incumbent will be responsible for coordinating all aspects of the process from identifying award candidates using data driven methods to writing, editing and submitting award nominations. They will create program materials for award opportunities, and direct the process for faculty members, associate deans, department heads, directors, senior faculty administrators and staff. Through their work, they will support the development of a growing culture of celebration of accomplishments, achievements, and outstanding teaching, research, innovation, and leadership within the Faculty of Science. The Award Specialist will coordinate, manage and create communication materials, such as news stories, presentation materials, and committee reports for award opportunities as they support and lead diverse committees, focus groups, workshops, task forces, and serve as a faculty leader and resource regarding awards. They work closely with the Research and Administrative Services team to develop and oversee, processes, procedures, and policies for awards and grants. The incumbent will review draft applications for strategic content and editorial revisions, accuracy/compliance of budgetary information and required internal approvals and provide guidance, advice and information to faculty members, associate deans, directors, senior faculty administrators and staff regarding the application and award process.
Provide strategic direction and advice to faculty members, associate deans, department heads, directors, and senior faculty administrators and staff regarding the award process.
Design and support Faculty of Science Awards through the clear, transparent and data-driven search, planning and execution of awards in a timely and efficient manner.
Coordinate internal (faculty and institutional) as well as national and international awards.
Provide writing and editing expertise for awards, letters of support and other documents.
Review draft applications for strategic content and editorial revisions, accuracy/compliance of budgetary information, and required internal approvals.
Liaise with Research Services Office on award development and reporting.
Keep abreast of new award opportunities from the University of Calgary, government, private and not-for-profit foundations and industry relevant for members of the faculty.
Develop processes, procedures, and policies for awards in conjunction with the Research and Administrative Services team (in particular the Research Facilitator, Strategic Partnership Specialist and International Coordinator).
A combination of education, training, and experience will be considered.
~ A familiarity with how research excellence and impact can be discussed and measured, and the ability to read, understand, and comment on the presentation of scientific studies and outcomes will be required.
~ Demonstrated ability in professional writing and preparing reports for award submissions and annual reports.
~ Demonstrated ability to develop and implement strategies to provide value-added service to the campus community.
~ Advanced computer skills including MS Office Suite (including Word, Outlook, PowerPoint, and Excel).
~Ability to provide support to other members of the team, and related units.
~ Provide expert and authoritative advice and information to academic staff and senior faculty leadership regarding international proposal development. 
~ Participate in the enactment of a long-range strategic plan for supporting and developing a culture of celebration of accomplishments, achievements, and outstanding teaching, research, innovation, and leadership within the Faculty of Science.
~ Knowledge of the Science award ecosystem is an asset.
~ Knowledge of data reporting is an asset.
~ Ability to build relationships to accomplish goals with diverse groups within and outside of the Faculty of Science is essential.
~ EDI training is an asset.

This position is part of the AUPE bargaining unit, and falls under the Specialist / Advisor Job Family, Phase 3 .
It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada’s leader in the creation of start-ups . The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.
As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Equity, Diversity and Inclusion ( [email protected] ) and requests for accommodations can be sent to Human Resources ( [email protected] ).
Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.
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