Training Receptionist

1 month ago

Edmonton, Canada CLAC Full time

_Career Opportunity:_

**Training Receptionist - Edmonton**

Formed in 1952, CLAC is a national union representing over 60,000 workers in almost every sector of the economy. Based on values of respect, dignity, and fairness, CLAC is committed to building better workplaces, better communities, and better lives. CLAC is an affiliated member of the World Organization of Workers.

The CLAC Edmonton Member Center is currently accepting resumes for a full-time, permanent position for a Training Receptionist.

**Job Summary**:
The Training Receptionist reporting to the Business Development Coordinator - Training, Alberta and is accountable for reception, administrative duties, and registration of learners in a timely manner with a focus on building strong relationships and communication that promotes quality, customer satisfaction, and CLAC’s core values as a key component of this role.

**Key Responsibilities**:
The essential duties and responsibilities of this position include, but are not limited to, the following:

- Perform all duties required while fostering a positive team environment that is focused on exceptional service for both internal and external customers.
- Greet all guests and assists them with their questions and / or directs them to the location of the appropriate classroom or meeting room.
- Provide support to all training team staff with directing calls to the appropriate destination and / or taking messages by recording name, time of call, nature of business, and person who called.
- Develop and maintain a positive relationship with all third-party training providers and partners.
- Develop and maintain a positive relationship with all members, signatory employers, and guests to ensure accurate, timely, and personalized service.
- Distribute CLAC Training, Alberta mail and direct to the appropriate resources.
- Actively locate, register, and confirm learners into training courses as requested by the members or signatory employers.
- Register guests requesting training at the front counter and processes payment via cash or credit card for products or services offered by CLAC Training, Alberta.
- Ensure display boards are current and updated daily.
- Accurately record training records, member and employer information, and any other statistics as determined by Training, Alberta leadership.
- Administer the distribution of certificates and congratulatory letters for all external and in-house training courses.
- Determine status of scheduled training courses by confirming minimum class size requirements have been met and send out reminder notifications to registered students.
- Act as a resource for members and signatory employers with training inquiries.
- Work closely with all training staff to ensure accurate record keeping processes are in place with a focus on continuous improvement.
- Monitor and order all Training Team office supplies.
- Keeps current on all activities and training initiatives involving Training, Alberta.

**Qualifications**:

- Completion of high school or equivalency education would be an asset.

**Skills and Experience**:

- A minimum of 1 year experience in a similar role.
- Be organized and have excellent interpersonal and communication skills.
- Able to demonstrate a friendly and polite telephone and personal manner, punctual and reliable.
- Able to establish and maintain healthy working relationships.
- Have great people skills and work well in a team environment.
- Respect for confidentiality of member and financial information.
- Be knowledgeable in all Microsoft platforms and proficient with computers.
- Be able to work independently.
- Be able to multi-task.

**Reporting and Accountability**:

- This position reports to Danielle Lavoie, Business Development Coordinator - Training, Alberta.

**To Apply**:
**Application Deadline**: June 20, 2023

**Approximate Start Date**: As soon as possible
- CLAC is committed to providing accommodations for people with disabilities. If you require an accommodation at any stage of the hiring process, we will work with you to meet your needs._

**Job Types**: Full-time, Permanent

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 2023-06-20

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