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Golf Course Accounting Clerk

3 months ago

Gravenhurst, Canada Great Gulf Full time

1208 Muskoka Beach Rd, Gravenhurst, ON P1P 1R1, Canada Req #292

Tuesday, January 30, 2024

Come work & play in beautiful Muskoka Taboo Muskoka is a privately owned Resort and Golf Operation whose mandate is to 'Create happiness by offering incredible Muskoka experiences to our guests and team.''

**JOB TITLE:
- Golf Course Accounting Clerk**DEPARTMENT:
- Accounting**REPORTS TO:
- Assistant Controller/Resort Accountant**SUMMARY**

**_ _**
- The Golf Course Accounting Clerk is responsible for the daily and monthly verification, monitoring and reporting of all Taboo Golf expense transactions to ensure all have been accurately and correctly recorded in the books and records of individual entities and reported to management.**KEY RESPONSIBILITIES**
- Reconcile Daily Flash Report (DFR) to PMS and POS systems and circulates report to Management before 9:00 a.m. each day and reconcile DFR to accounting records at the end of every month with explanation of any major variances.
- Prepare and input daily revenue and prepaid round journals for entry into Sage accounting system.
- Prepare, daily, before 2 p.m., bank deposit.
- Maintain and keep current an approved vendor/supplier database in the A/P system.
- Submit vendor/supplier invoices to the appropriate Department Head for approval and coding.
- Match vendor/supplier invoices to receiving reports, packing slips and purchase orders.
- Enter daily, with 100% accuracy, all approved invoices into the A/P system.
- Reconcile, at least monthly, vendor/supplier statements to invoices entered into the A/P system.
- Maintain files for all processed and unpaid invoices and unmatched purchase orders, receiving reports, packing slips and supplier statements.
- Enter necessary monthly accruals and prepaid expenditure entries.
- Open and keep current all Accounts Receivable accounts, including billing, monthly statements, filing and collection.
- Reconcile all Balance Sheet accounts monthly and make appropriate adjustments where necessary with the written approval of the Senior Resort / Golf Accountant
- Prepare monthly Summary of Capital Expenditures showing actual expenditures to-date against approved budget.
- Ensure all accounting documents and records are filed accurately and on a timely basis.
- Complete any other tasks assigned.

**COMMUNICATION/INFLUENCING OTHERS (Contacts)**
- _
- The Golf Course Accounting Clerk communicates with both internal and external contacts, Vendors, Managing Director, Director of Golf, Director of Operations, Resort Accountant, at times regarding sensitive matters such as invoices, account balances, and payment delinquency.**GUEST SERVICE**
- _
- This position provides service internally by providing ensuring payment in full of any outstanding monies and externally by providing invoices on a timely basis as well as helping to clarify/resolve customer concerns related to invoices. This position also provides service internally and externally by ensuring timely payments in full of any outstanding monies, developing good relationships with vendors.**EDUCATION AND EXPERIENCE (Education, Experience, Knowledge & Skills)**
- Has completed high school, college or university obtaining an accounting designation.
- Can demonstrate good mathematical skills.
- Has over several years directly related experience.
- Has working knowledge of hospitality industry Property Management (PMS) and Point of Sales (POS) Systems.
- Can meet established deadlines and work well under pressure.
- Can demonstrate effective time management skills.
- Can work well with others.
- Is organized, efficient and accurate.
- Possesses good verbal and written communication skills.
- Is customer oriented.
- Is a self-starter.
- Can plan and prioritize daily tasks.
- Can work with a minimum of supervision.
- Can work in a fast-paced, multi-tasking environment.

**SUPERVISION & BUDGET AUTHORITY**
- No supervisory authority.

**PHYSICAL ENVIRONMENT**
- Indoors in a shared office space.

**PHYSICAL REQUIREMENTS**
- Ability to sit and operate a computer for long periods of time.
- Occasionally needs to lift and carry files weighing up to 25 pounds.**Taboo**
**Muskoka**
**is committed to protecting the health and safety of our employees, suppliers, and our customers and visitors. Employment with Taboo Muskoka is conditional upon you having received all required doses of a COVID-19 vaccine series approved by Health Canada at least 14 days prior to your start date. You must provide a copy of your Ministry of Health COVID-19 Vaccine Dose. If you have a medical reason, or any other reason pursuant to the Ontario Human Rights Code, for not being fully vaccinated now or in the future, you may submit a written request for accommodation with an explanation of the ground and/or any supporting documentation to assist in the determination of exemption from this condition.