Executive Assistant

2 weeks ago

Toronto, Canada Sunnybrook Health Sciences Centre Full time

We currently have a** Regular Full-Time **opportunity for a **Executive Assistant **in the **Digital Health and CIO Office** at our **Bayview** campus.

**Hours of Work**:
Weekdays: Days; 8 hrs; As per schedule

Some flexibility required

**Summary of Duties**:
Reporting to the Vice President, Digital Health and Chief Information Officer, this role is responsible for providing executive support for all administrative office functions. The primary function of this role includes managing a complex calendar, responding to correspondence, organizing events, planning for Board and Project meetings and liaising with multiple departments, Senior Leaders and external stakeholders. This role requires a self-directed, highly motivated team player with experience at a senior level. The successful incumbent must be able to effectively manage multiple priorities, possess superior planning and organization skills, and be able to work effectively within timelines. The person must also be diplomatic, have excellent verbal and written communication skills and be able to provide exceptional customer service to a variety of internal and external stakeholders.
- Create complex documents in Excel, Word and PowerPoint
- Review and edit communications and presentation materials to ensure accuracy and ease of comprehension
- Effectively manage Executive’s complex calendar, ensuring items are posted correctly to calendar and assessing for matters of urgency in a self-directed manner
- Research and compile appropriate data for meetings, reports, projects, etc.
- Co-ordinate meetings including external meetings and retreats, reserves and prepares meeting rooms and arranges periodic meals
- Prepare all paperwork pertaining to Human Resources functions for the program such as new hires, employee changes, etc. Input all program payroll hours and troubleshoots all payroll problems.
- Provides project management leadership on the execution and delivery of work plans, projects and deliverables.
- Organize and maintain a filing system
- Other related duties, as assigned

**Qualifications/Skills**:

- Significant recent related experience in an administrative or executive assistant supporting a senior executive (ideally in healthcare) is required.
- Minimum 3 years of experience in project management, change management, facilitation, organizational development and process improvement is strongly preferred
- Demonstrated advanced working knowledge of Microsoft Word, Excel, Outlook and Power Point required.
- Strong communication and interpersonal skills with demonstrated experience handling sensitive, confidential issues and information
- Ability to makes notes or minutes from dictation.
- Demonstrated excellent written and oral communication skills.
- Superior time management, organizational skills, accuracy and attention to detail.
- Demonstrated independence and comfort in taking initiative on resolving issues within scope of responsibility.

Human Resources

Sunnybrook Health Sciences Centre

Sunnybrook Health Sciences Centre is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation for disability during any stage of the recruitment process, please indicate this in your cover letter.

Sunnybrook Health Sciences Centre is strongly committed to inclusion and diversity within its community and welcomes all applicants including but not limited to: visible minorities, all religions and ethnicities, persons with disabilities, LGBTQ persons, and all others who may contribute to the further diversification of ideas.

Please be advised that in order to be eligible for employment at Sunnybrook, all new hires must have received the full series of a COVID-19 vaccine or combination of COVID-19 vaccines approved by Health Canada (e.g., two doses of a two-dose vaccine series, or one dose of a single-dose vaccine series); **AND** have received the final dose of the COVID-19 vaccine at least 14 days ago. Medical exemptions or any other kind of requested exemption based upon the Hospital’s obligations pursuant to the Ontario Human Rights Code will be considered on a case-by-case basis.

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