Supervisor, Legislative Services

3 weeks ago


Morinville, Canada Town of Morinville Full time

**Town of Morinville**:
**Supervisor, Legislative Services**:
**Job Type**
Management / Administration

**Organization**
Town of Morinville

**Competition Number**
COMP #202321-SLS

**Closing date**
**May 15, 2023**

**The Town of Morinville, located in the northern Edmonton Metropolitan Region, is a sophisticated urban community. With a population of over 10,500 and a healthy business environment and growing residential community. Morinville offers an excellent quality of life in a big town setting. The Administration of the Town of Morinville prides itself in building on the rich heritage of creating a lasting legacy for Morinville, and does so with service, integrity, and commitment at the heart of our work.**

We are seeking a dynamic, highly motivated individual to fill the role of Supervisor, Legislative Services. Reporting to the Manager, Communications and Legislative Services, this position is responsible for leading the legislative and information management functions. The successful incumbent requires high political acumen and diplomacy, strong organizational skills and advanced understanding of the Municipal Government Act and related legislation. This position provides legislative advice and direction to Council, Administration, the public, as well as various Boards and Committees while also overseeing the records and information management function, including two direct reports.

**Key Responsibilities**:

- Provide day-to-day legislative expertise coordination in the implementation, monitoring, and continuous improvement of the Legislative Services functional area.
- Coordinate and prepare agenda development, compilation and dissemination of Council and Committee of the Whole agendas, including receipt and review of agenda reports, review formatting, content, and legislative compliance.
- Conduct meetings of Council utilizing meeting management software (eSCRIBE) while also carrying out the duties of the recording secretary at those meetings.
- Ensure meetings of Council adhere to all requirements of the Municipal Government Act (MGA), Procedure Bylaw, Code of Conduct Bylaw, and standard parliamentary procedures.
- Act as clerk for the Subdivision and Development Appeal Board, including scheduling hearings, mailing notices, collecting the appropriate fees, organizing board members to attend hearings, preparing agenda packages, attending hearings, and drafting and distributing decisions.
- Administer municipal census program, as required.
- Appointed as the Returning Officer, responsible for conducting valid municipal elections, by-elections, plebiscites and/or petitions and voting on questions or bylaws.
- Responsible for recruitment, training, and supervising election workers to ensure compliance with Local Authorities Election Act.
- Plan and develop a comprehensive Council orientation program in collaboration with Chief Administrative Officer and senior leadership team.]
- Oversees the records and information management and Freedom of Information and Protection of Privacy (FOIP) programs to ensure compliance Records and Retention Policies and respective legislation.
- Provides coaching, mentoring, and support to team members and assists in the development of the budget.
- Assist in the research, review, and interpretation of policies, contracts, agreements, bylaws, provincial legislation, and other legal documents.

**Requirements**:

- Post-secondary education in public administration, public policy, law or related discipline.
- National Advanced Certificate in Local Authority Administration Level I and/or Level II is an asset.
- Minimum five (5) years of progressively responsible and diversified legislative clerk experience in a government environment, including a minimum of two years supervisory experience.
- Have or be willing to obtain a Commissioner for Oaths appointment.
- Superior knowledge of municipal Acts and Regulations (e.g., Municipal Government Act, Local Authorities Election Act and Municipal Census Regulations, FOIP, etc.) and experience developing municipal bylaws and policies.
- Experience with meeting management software (eSCRIBE) is an asset.
- Training in parliamentary procedures and advice, Robert’s Rules of Order is an asset.
- Information Access and Protection of Privacy Certificate is an asset.
- Experience in managing elections and/or census activities is an asset.
- Strong organizational, time-management, project management, and presentation skills, including managing workloads and working under the pressure of time limitations and constraints.
- Strong work ethic and highly motivated; ability to work in a fast-paced environment and respond to action requests in a timely matter.
- Proficient in MS Office (Word, Excel, PowerPoint, and Outlook)

**Compensation/Hours of Work**:
Annual salary range of $95,770 - $114,354 (7 Step Grid), based on a 35-hour work week. We offer a comprehensive benefits package including Pension, professional development opportunities,



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