Bookkeeper/office Manager

1 month ago

Nanaimo, Canada Bethlehem Centre Full time

Bethlehem Centre is a unique organization in a beautiful setting on Westwood Lake. The Bookkeeper/Office Administrator is an important part of our diverse and caring team, who cares for the full cycle bookkeeping duties, and works closely with Guest Services to keep the office and volunteer program operating effectively.

We take pride in being an inclusive employer that embraces the uniqueness and value of each human being. As the world continues to be disrupted, Bethlehem is needing to adapt and adjust. If you are interested in being a part of this dynamic changing non-profit organization, read on

Reporting to the Executive Director, the bookkeeper will be responsible for full cycle bookkeeping duties, preparation of bank reconciliations, payroll, accounts payable, accounts receivable, tax filings, and general office assistance as required. This role is key support to the Guest Services and Admin Manager in all front office functions and is the secondary point of guest contact; providing ongoing guest service through problem solving, analyzing challenges, providing solutions, and completing jobs in a timely manner.

To be successful in this role, you will have excellent organizational skills, attention to detail, experience with bookkeeping, and be able to manage multiple tasks at once. Working with discretion and communication are key. You will be comfortable with bookkeeping technology, database management, and navigating a Microsoft and google work environment.

**Key Areas of Responsibility**

**Bookkeeping**
- Keep track of all the business’ financial transactions
- Maintain accurate financial records
- Keep the accounting filing system in order
- Oversee the business’ inventory and cash flow
- Manage the annual budget and petty cash fund
- Calculate budget variances and report any significant issues
- Pay suppliers, customers, and debts on time
- Manage debt levels to ensure debt covenant compliance
- Enforce sales tax collection from customers and remit them to the government
- Ensure the prompt collection of receivables
- Balance the financial books by reconciling them with bank statements
- Communicate financial issues to the management
- Generate financial reports with analysis of the financial statements
- Provide the information accountants and auditors need for their reports and audit
- Follow the standard accounting procedures and policies
- Ensure compliance with the local, state, and federal government’s reporting requirements
- Assist in the preparation of regularly reports (i.e. monthly projections and forecast)

**Office Administration**
- Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
- Maintain staff and volunteer contact
- Donor & Membership database and thank you mailings
- Support Annual General meeting requirements
- Receive, sort, distribute and prepare mail
- Maintain/Develop Operational Manuals (Guest Services & Admin, Health & Safety, etc.)
- Liaise with information systems & communications contractors (i.e. phones, printers, IT)
- Oversee and reconcile petty cash
- Order Office supplies
- Maintain onboarding kits supplies (i.e. Staff, WSR, Board)
- Track staff time taken and scheduling
- Connect with volunteers to assign placements, support training
- Bi-monthly Payroll
- Ensure effective and accurate donor and member records (CRM)
- Prepare and execute timely donor recognition, tax receipts
- Support stakeholder appreciation events

**Technical Skills**
- Has Knowledge on Bookkeeping and Familiar with General Accounting Principles
- Proficient with Sage Pro
- Experience with CRM (customer relationship management) database

**Education & Experience**
- Post secondary education in Bookkeeping, Financial management or Administration.
- 2 - 4 years of professional experience

**Job Types**: Full-time, Part-time, Permanent

Pay: $35.00-$41.00 per hour

**Benefits**:

- Casual dress
- Discounted or free food
- Flexible schedule
- On-site parking
- Work from home

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Nanaimo, BC V9R 6S9: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Bookkeeping: 2 years (required)

Work Location: In person

Expected start date: 2024-10-25

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