Facilitation and Reporting Assistant

5 months ago


Vancouver, Canada Naut'sa mawt Tribal Council | Naut'sa mawt Resources Group Full time

**EMPLOYMENT OPPORTUNITY - FACILITATION AND REPORTING ASSISTANT**

**POSITION FOCUS**:
Guided by values deeply informed by our Indigenous roots, Naut’sa mawt Event Management offers event management services that are inherently culturally safe and respectful, and prides ourselves on the continual and respectful integration of Indigenous cultural activities and ceremonies in the events we manage.

Reporting to the Facilitation and Reporting Manager, the Reporting Assistant is responsible for helping maintain the smooth delivery of Naut’sa mawt’s facilitation and reporting services for the Events Department at Naut’sa mawt Resources Group. This role will require collaboration with a variety of internal team members, contractors, clients, and other stakeholders.

**Responsibilities**:
Support the Naut’sa mawt Event Department, under supervision of the Facilitation and Reporting Manager, in providing our clients with the following services, ensuring that quality standards are maintained and consistently delivered in all areas of responsibility. These services include, but are not limited to:

- Facilitation services
- Notetaking services
- Report writing services
- Transcription services
- Editing services

Assist the Facilitation and Reporting Manager in overseeing facilitation and reporting contractors, including but not limited to; facilitators, notetakers, report writers, translators, and editors. Tasks may include:

- Assisting with the processes of hiring and onboarding new contractors
- Assisting with scheduling contractors when needed
- Providing regular feedback and edits adhering to internal the style-guide to improve contractor work and maintain Naut’sa mawt’s standards of quality and customer service
- Monitoring contractor hours to ensure quality billing standards are maintained

Assist Facilitation and Reporting Manager in the strategic development of Naut’sa mawt Event Management’s facilitation and reporting services through:

- Assisting with research into facilitator engagement strategies for both onsite and virtual events
- Assisting with research into tools for supporting and expediting both onsite and virtual reporting services
- Supporting sales/marketing initiatives including drafting communications and promotional materials, template creation and other duties as requested
- Assisting with preparing and delivering RFPs, bids and contracts for facilitation and reporting services
- Monitor areas of responsibility for opportunities for improvement and innovation and work proactively to implement theses ideas

When collaborating with Naut’sa mawt Event Managers/Coordinators, whose clients require reporting services, the Facilitation Reporting Assistant will work to:

- Meet reporting requirements through booking notetakers and report writers while meeting client’s budgets and deadlines.
- Ensure strong ongoing communication strategies between Event Managers, Facilitation and Reporting Manager, and Contractors to maintain transparency of service delivery and client satisfaction
- Offer Naut’sa mawt Event Managers/Coordinators accurate and timely quotes to fulfill their Facilitation and Reporting needs
- Perform notetaking and report writing services for both in-person and virtual events when necessary

Perform professional administrative and clerical duties in accordance with Naut’sa mawt Event Management approved practices, policies, and service standards including:

- Adhering to budgets and maintaining accurate records of expenses and invoices collected
- Maintaining electronic and hard copy filing system
- Accurately updating information into company CRM
- Participating in staff meetings, staff retreats, strategic planning sessions and other staff events as requested by Director, Event Management Department.
- Maintaining strict confidentiality and exercising sound judgment and discretion when dealing with sensitive issues
- Participating in Indigenous cultural training and remaining up to date on Indigenous cultural practices, traditions, and best practices to enhance the representation and experience of Indigenous events
- Carrying out other duties as assigned that are essential to the position as directed

**Education and Professional Experience**
- Minimum 2 years experience in a related field. For example, communications or journalism, administration
- Completed bachelor’s degree or equivalent experience
- Proficiency in Adobe Acrobat and Microsoft Suite programs including Word, Excel and PowerPoint
- Experience working on a variety of virtual event platforms such as Eventbrite, Zoom or Teams is considered an asset
- Experience working with Indigenous communities is considered an asset

**Knowledge, Skills, and Abilities**
- Proficient reading and writing skills, including strong proofreading and copyediting abilities
- Skilled at analyzing and summarizing information
- Confident in providing feedback to contractors regarding their work and writing
- Ability


  • Facilitator

    5 months ago


    Vancouver, Canada Boys and Girls Clubs of South Coast BC Full time

    **START DATE**:ASAP **REPORTS TO**: Manager Employment Services in partnership with Manager WorkBC **Summary of Responsibilities**: The Facilitator develops and delivers classroom instruction to WorkBC clients that results in improved employability and successful job attachment outcomes. **Job Duties**: - Understands the WorkBC program service policies...

  • Facilitator

    5 months ago


    Vancouver, Canada MOSAIC Full time

    **MOSAIC operates on the traditional and unceded Coast Salish Territories, the ancestral lands of the sḵwx̱wú7mesh (Squamish), sel̓íl̓witulh (Tsleil-Waututh), xʷməθkʷəy̓əm (Musqueam), qiqéyt (Qayqayt), sc̓əwaθən məsteyəx (Tsawwassen), kʷikʷəƛ̓əm (Kwitwetlam), q̓ic̓əy̓ (Katzie), qʼʷa:n̓ƛʼən̓ (Kwantlen), SEMYOME...


  • Vancouver, Canada Boys and Girls Clubs of South Coast BC Full time

    **START DATE**:ASAP **REPORTS TO**: Team Leader Parents Together Program **Summary of Responsibilities**: The Co-Facilitator supports the Group Facilitator in leading a Parents Together weekly support group. **Job Duties**: Under the direction of the Facilitator the Co-Facilitator: - Helps facilitate a weekly Parents Together group meeting. - Fosters a...

  • Program Facilitator

    5 months ago


    North Vancouver, Canada Power To Be Adventure Therapy Full time

    **Overall Purpose**: Power To Be is a non-profit organization that creates access to nature for youth, families, and adults living with cognitive, physical, financial, and social barriers. We support the discovery of limitless abilities through nature-based programs. Our program in Vancouver works throughout the community, providing programming as well as...

  • Inclusion Facilitator

    5 months ago


    Vancouver, Canada Spectrum Society for Community Living Full time

    **Proof of vaccine required to support people to access community activities as per provincial guidelines.** **Who we are**: Spectrum Society assists adults with developmental disabilities to enjoy full lives in community, supported by networks of family, friends and allies. **What we offer**: - Competitive wages - Hands-On Training - Group Benefit...

  • Facilitator

    4 months ago


    Vancouver, Canada MOSAIC Full time

    **MOSAIC operates on the traditional and unceded Coast Salish Territories, the ancestral lands of the sḵwx̱wú7mesh (Squamish), sel̓íl̓witulh (Tsleil-Waututh), xʷməθkʷəy̓əm (Musqueam), qiqéyt (Qayqayt), sc̓əwaθən məsteyəx (Tsawwassen), kʷikʷəƛ̓əm (Kwitwetlam), q̓ic̓əy̓ (Katzie), qʼʷa:n̓ƛʼən̓ (Kwantlen), SEMYOME...


  • Vancouver, Canada CMHA BC Full time

    **ABOUT THE JOB** The Training and Facilitation Lead will play a pivotal role in developing curriculum in consultation with communities and facilitating training for Peer Assisted Care Teams (PACT) to ensure the safety of staff and those accessing services. At times, this role will also be directed to facilitate other workshops, as required. Under the...

  • Training Facilitator

    5 months ago


    Vancouver, Canada CAPREIT Full time

    : Are you an exceptional facilitator, presenter and have a passion for learning? Do you want to build a rewarding career in Training & Development within one of the REIT's consistently recognized as 50 Best Employers in Canada? If this is you, come join our dynamic team as a Training Facilitator in a hybrid role. **Who are we?** We are a growth-oriented...


  • Vancouver, Canada Employ to Empower Full time

    Employ to Empower (ETE) is searching for an experienced Facilitator to facilitate our 6-week SMART Start program as well as co-facilitate our monthly business workshops. You are self-motivated, enthusiastic, and community-driven to take on this exciting role. This position requires someone equipped with a positive attitude and readiness to learn, grow and...


  • Vancouver, Canada Employ to Empower Full time

    Employ to Empower (ETE) is searching for an experienced Facilitator to facilitate our 6-week SMART Start program as well as co-facilitate our monthly business workshops. You are self-motivated, enthusiastic, and community-driven to take on this exciting role. This position requires someone equipped with a positive attitude and readiness to learn, grow and...


  • Vancouver, Canada Spectrum Society for Community Living Full time

    **Proof of vaccine required to support people to access community activities as per provincial guidelines.** **Who we are**: Spectrum Society assists adults with developmental disabilities to enjoy full lives in community, supported by networks of family, friends and allies. **What we offer**: - Competitive wages - Hands-On Training - Group Benefit...

  • Project Facilitator II

    2 months ago


    Vancouver, Canada City of Vancouver Full time

    Main Purpose and Function The Project Facilitator II (Development. Buildings & Licensing) manages and coordinates highly complex and controversial development permit applications through City reviews and approvals. In this role, the Project Facilitator II is the primary contact for project applicants, interdepartmental staff teams and the community....

  • Reports Coordinator

    5 months ago


    Vancouver, Canada IMA Solutions Full time

    Overview: **IMA Solutions** is hiring a **part-time** **Reports Coorindator** to join our team** (onsite)!** The **Reports Coordinator** is responsible to ensure IME reports are completed at the highest level of quality and integrity and in full compliance with client contractual agreement, regulatory agency standards and/or federal and state mandates. This...


  • Vancouver, Canada University of British Columbia Full time

    Staff - Non Union Job Category M&P - AAPS Job Profile AAPS Salaried - Research and Facilitation, Level A Job Title Research Facilitator, Regulatory & Quality Department Clinical Research Unit | Vancouver Coastal Health Research Institute | Faculty of Medicine Compensation Range $5,365.42 - $7,709.92 CAD Monthly The Compensation Range is the span...

  • Reports Coordinator

    5 months ago


    Vancouver, Canada IMA Solutions Full time

    Overview: **IMA Solutions** is hiring a **Reports Coorindator** to join our team! The **Reports Coordinator** is responsible to ensure IME reports are completed at the highest level of quality and integrity and in full compliance with client contractual agreement, regulatory agency standards and/or federal and state mandates. This position is required to...

  • Studio Facilitator

    2 months ago


    North Vancouver, Canada Monika’s Art Boutique Full time

    AMAZING JOB OPPORTUNITY We are hiring Team Lead Studio Facilitators to work with our students after school in a creative art studio on Upper Lonsdale in North Vancouver, BC. Our boutique programs offer wonderful programming for kids and opportunities for assistants to grow as educators in the arts and education industry. We offer after school programming,...


  • Vancouver, Canada Science World Full time

    **Part-Time Contract** **(Multiple Openings)** **Position: Outreach Facilitator, **_‘On the Road’_** **Reports to: Outreach Manager** Science World is a BC-based charitable organization that engages the people of British Columbia in STEAM literacy. Our mission is to ignite wonder and empower dreams through science and nature. Our people are our...

  • Settlement Facilitator

    2 months ago


    Metro Vancouver Regional District, Canada Immigrant Services Society of BC Full time

    **Settlement Facilitator, BC NSP** **Settlement** **(Posted: September 12, 2024 - September 26, 2024)** **Job ID #: 24095-BC NSP** **Position: Facilitator (fluency in a second language is considered an asset)** Settlement Services - Vancouver, Burnaby, New Westminster, Maple Ridge, Pitt Meadows Regular full-time position at 17.5 hours per week starting...

  • Council Facilitator

    2 months ago


    Vancouver, British Columbia, Canada AMS of UBC Full time

    Job Title: Speaker of CouncilThe Alma Mater Society (AMS) of the University of British Columbia (UBC) is seeking a skilled and impartial individual to serve as the Speaker of Council. This is a unique opportunity to contribute to the governance and decision-making process of the AMS.Job Summary:The Speaker of Council is a non-voting member of Council who...

  • Council Facilitator

    2 months ago


    Vancouver, British Columbia, Canada AMS of UBC Full time

    Job Title: Speaker of CouncilThe Alma Mater Society (AMS) of the University of British Columbia (UBC) is seeking a skilled and impartial individual to serve as the Speaker of Council. This is a unique opportunity to contribute to the governance and decision-making process of the AMS.Job Summary:The Speaker of Council is a non-voting member of Council who...