Property Resources Specialist

3 weeks ago

Toronto, Canada Toronto Anglican Diocese Full time

**The Opportunity**

The Anglican Diocese of Toronto is looking for an experienced property resources specialist who will be responsible for managing the operations of Diocesan-controlled properties and consulting with parishes on deferred maintenance, building assessments, and capital planning. With over four hundred (400) properties throughout the Diocese, we are blessed with significant real property assets. The Specialist will have the opportunity to understand and enhance the community impact of our properties and to work closely with vendors, contractors, and dedicated staff and volunteers at all levels of the organization, by providing professional assistance to our parishes in real property matters.

**Major Responsibilities**:

- Oversee and manage the administrative operations of Diocesan-controlled properties including maintaining comprehensive records and overseeing the financial aspects related to the properties.
- Ensure regulatory compliance.
- Coordinate with vendors and contractors to ensure efficient and effective service delivery and integrate innovative solutions for property management.
- Serve as the primary point of contact for portfolio-related inquiries and concerns, fostering strong and collaborative working relationships with stakeholders.
- As part of the team, strategically manage and optimize operating and capital budgets for the portfolio by expanding revenue streams, disposing of surplus properties, streamlining service providers, and other initiatives.
- Assist with the preparation and negotiation of license and lease agreements. Align the agreements, properties, and revenue streams with operational needs and strategic objectives.
- Create a framework for shared property management services, in collaboration with the team.
- Analyze building condition assessments, guiding maintenance planning and prioritization based on detailed analysis.
- Maintain inventory of properties and ensure up-to-date descriptions and pertinent information.
- Ensure compliance with the building inspection policy.
- Participate in the development and execution of comprehensive property and asset management strategies, focusing on long-term sustainability, value enhancement, and a disposition review including financial impact.
- Participate in the development and enforcement of property-related policies, procedures, and best practices, ensuring adherence to property-related policies and maintaining operational standards.
- Operationalize environmental stewardship initiatives, focusing on sustainable practices and creation care across the portfolio.
- Identify, assess, and recommend mitigation tactics for property-related risks, ensuring a proactive approach to risk management.
- Provide professional assistance to parishes in real property matters.
- Educate and assist parishes and clergy regarding their legal and canonical obligations relating to property.

**Values, Skills and Experience for this position**
- A minimum of 5 years of operational property management/ leadership experience in the field.
- Knowledge of relevant legislation, regulations, industry standards and the impact of them.
- Proficiency in negotiating contracts, licenses/leases and agreements with various stakeholders.
- Post secondary education in a related field.
- Strong strategic (big picture), critical thinking acumen.
- Ability to plan, execute and evaluate projects.
- Ability to analyze data, identify trends and make informed, well-structured decisions.
- Understanding of budgeting, financial planning and analysis, including the ability to interpret financial statements.
- Ability to implement and optimize the work from an operational perspective.
- Strong ability to manage many and varied tasks and ability to prioritize time and resources.
- Ability to plan work, set goals, and evaluate impact of the work.
- Excellent collaborative skills and the ability to work in a team.
- Strong interpersonal skills, and the ability to establish and build relationships.
- Demonstrates a strong level of accountability, adaptability, flexibility, innovation and commitment to best practices.
- Excellent communication skills both verbal and written, and the ability to prepare and deliver impactful reports and presentations.
- Excellent problem-solving, conflict resolution, and customer service skills.
- Ability to show good judgement and maintain confidentiality.
- Ability to show initiative, work independently, and know when to consult.
- Knowledge of or a willingness to become familiar with the structure, functions and values of the Anglican Church of Canada.
- Proficiency with Microsoft Office tools and familiarity with property management software, building management and automation systems, and other relevant industry specific technology.

**Staff Benefits**
- The opportunity to work with a small staff team (38 in the head office), work closely with the senior leaders of the parishes, and with dedicated volunteers who are passionate ab

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