Development Services Clerk

5 months ago

Thunder Bay, Canada City of Thunder Bay Full time

:
The
**City of Thunder Bay** provides exceptional quality of life to those who live, work, and play in Thunder Bay - a culturally vibrant, economically diverse community with a metro population of over 120,000. Located on the north shore of Lake Superior, under the protective watch of the Sleeping Giant, Thunder Bay is rich in people and resources, and connects Northwestern Ontario to the world. We value our high quality of life and promote a clean, green, beautiful, and healthy community that provides economic opportunity, respects diversity, and provides affordable and safe neighbourhoods that are accessible to all.

The City of Thunder Bay is a place where art, culture and nature come together

Watch this video to learn more about our City at:
**Job Specific Information***:
Should this temporary vacancy be filled by a regular full-time employee, seniority and benefits will continue in the normal manner and the regular employee will continue to maintain normal, full-time status for the duration of the appointment.

If it becomes known that the position is permanent, it will be reposted and filled in the normal fashion.

**Job Description**:
**MAJOR RESPONSIBILITIES**:

- Responds to telephone calls and counter inquiries, provides initial screening, interprets by-laws to the public, opens complaint files, and refers files to appropriate staff within the Department.
- Provides clerical services for the Department, including but not limited to the following: distributing incoming mail; filing, typing, formatting, scanning, copying, faxing and mailing a variety of correspondence, documents, and forms; and scheduling and recording minutes of meetings.
- Assists in the preparation and distribution of various standard letters and notices relating to a variety of planning, building, realty and by-law enforcement issues and participates in activities associated with volume mailings.
- Provides the clerical support required to maintain and update to the City’s Official Plan and Zoning By-law.
- Balances daily departmental receipt journal, completes entries on cash journal sheets, maintains books of account and ensures correct deposit for pick up.
- Opens, maintains, and archives various Department files in accordance with Department procedures.
- Searches investigation records for outstanding matters relative to Requests for Notices/Orders/Proceedings.
- Performs the duties of the Receptionist during absences and breaks on a daily basis.
- Performs other related duties as assigned.

**QUALIFICATIONS**:
**Education/Experience**:

- Secondary school graduation; and
- Two years of related office experience; or an equivalent combination of education and experience

**Skills/Abilities**:

- Demonstrated interpersonal, verbal and written communication and organizational skills are essential
- Must be at a basic skill level in word processing, and a basic skill level in spreadsheet software and must possess basic on-line data entry skills
- Must be courteous and tactful in dealing with the public

**CONDITIONS OF EMPLOYMENT**:

- Must undergo a successful Criminal Record and Judicial Matters Check (CRJMC)

**General Information**:
**ONTARIO HUMAN RIGHTS CODE**: It is a contravention of the Human Rights Code of Ontario to discriminate on the basis of: race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, marital status, family status, disability, age, record of offences, gender identity or gender expression. Therefore, a resume submitted to the City must not include references to any of the above characteristics. Do not include:

- Photos
- Any certificates that have photo identification
- Driver’s licences
- Police records checks

**ACCOMMODATION**: Reasonable accommodations are available upon request for all parts of the recruitment process.

**PRIVACY**:Personal information on this form is collected under the authority of the Municipal Act, c. 302, as amended, and will be used to determine eligibility for employment. Questions about this collection of personal information should be directed to the Human Resources & Corporate Safety Division, 125 Syndicate Ave Suite 42, Thunder Bay, Ontario, P7E 6H8, Telephone: 625-3866

Application forms must reference the competition number and be submitted to Human Resources by 11:59 p.m. on the closing date.

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