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Receptionist

4 weeks ago

West Vancouver, Canada Collingwood School Full time

Collingwood School is a gender-inclusive day school located on two campuses in West Vancouver, BC.

Our vision is socially responsible students pursuing passions for a better world. We are committed to contributing positively to our local and global communities, environmental stewardship, and supporting the wellbeing, and inclusion of all people. Through the pursuit of passions, students will find their unique purpose in the world.
At Collingwood, we seek faculty and staff who live our values of courage, curiosity and community to be in service of others and, who are inspired by our mission to inspire and support young people for meaningful lives.

We are looking for an experienced Receptionist to join our Wentworth campus (JK-Grade 7). As the “Director of First Impressions”, the Receptionist is responsible for delivering the highest level of customer service in a professional and positive manner. The role also oversees the natural flow and efficiency of the office, manages multiple projects and delivers clear communication to faculty, staff, parents and guests. This is a Permanent Full-Time position that will start August 14, 2023.

**Responsibilities**:

- Welcome and assist faculty, staff, parents and guests to the building
- Manage and maintain files and reference documents using Microsoft Office and G Suite
- Monitor all sign-in/sign-out procedures for all constituents ensuring the safety and security of the School at all times.
- Manage day to day attendance, follow up and reporting, year-end Ministry Audit; Update online attendance filing yearly (add/delete students files)
- Order school supplies for campus/year beginning and ongoing as needed
- Liaison for Parents Council fundraisers and activities throughout the year
- Manage and maintain a volunteer data base for all Volunteers
- Scan off campus materials for School trips to X: \ drive
- Update and maintain classroom signage and reserved guest parking signage
- Catering for after school functions as needed (Parent teacher conference, concerts, etc.)
- Liaison to Maintenance and cleaning staff for urgent requests
- Maintain emergency preparedness documents-field Checklists
- Manage meeting room bookings
- Coordinate all incoming and outgoing inter-office mail and order couriers
- Work with Transportation Manager to facilitate school bus ticket sales and float
- Maintain manifests for all school trips and follow up when necessary
- Maintain the cleanliness and order of the lost and found area
- Responsible for maintaining building emergency protocols, supplies and kits held at reception
- Additional duties as required

Required qualifications
- High school degree
- 3-5 years office/clerical experience
- Proven work experience as a Receptionist, Front Office Representative or similar role
- Certification in Office Management or proficiency in Microsoft Office Suite including Word, Excel and Power Point
- G Suite Certification or proficiency in G Suite productivity tools including Gmail, Drive, Docs, Sheets, Forms and Slides
- Canadian residency and legally entitled to work in Canada

Preferred qualifications and experiences
- Ability to multi-task and handle multiple demands
- Ability to streamline processes is an asset
- Exceptional organizational and time management skills
- Approachable and friendly personality

Our “Must Haves”
- Respect, dignity and inclusion for all members of the community
- Collaborative mind-set and courageous approach to adversity
- Demonstrated communications skills (oral and written)
- Creative “out-of-the-box” thinker
- Flexible and adaptable and embraces change
- Proven work ethic with utmost integrity
- Enthusiasm, eagerness and genuine interest in all aspects of the school’s success
- Self-awareness, with a desire for constant self-improvement (goal-oriented)

We offer professional development opportunities, competitive salaries, a generous benefits package, including RRSP, Personal Days and access to a Health Spending Account, health and wellness initiatives, along with one of the most beautiful locations in Canada to work

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