Accounting Manager

4 months ago

Milton, Canada Woodrow Designs Full time

**About The Role**

The Accounting Manager will be responsible for ensuring that the accounting system is current and accurate so that management can easily obtain all relevant information when needed. This responsibility includes:

- Posting and reporting of all financial transactions
- Handling of AP/AR, bank reconciliations, HST, payroll and remittances to Revenue Canada
- Working closely with our project managers to proactively track and post project-related financial transactions such as Purchase Orders and Client Invoicing
- Working closely with our logistics manager to proactively track and post delivery-related financial transactions when trucks or containers are loaded, shipped, and delivered.
- Management of courier services such as FedEx and DHL.

The Accounting Manager will proactively push the team to provide timely and accurate information so that the company’s financial and tracking systems remain up to date. They will have a strong desire to keep things organized and will be at the frontline of the business for all administrative and clerical support, both to internal teams and external clients.

Bookkeeping and accounting
- Work closely with Woodrow project managers on client activity:

- Prepare invoices for clients
- Ensure client deposits are properly recorded and tracked on successive invoices.
- Check invoices against client POs to ensure accuracy.
- Liaise with clients regarding banking, wiring, receivables.
- Work closely with Woodrow project managers on vendor activity:

- Prepare POs for vendors.
- Check bills and bill payments against vendor PO’s.
- Liaise with vendors regarding banking, wiring, payables.
- Work closely with Woodrow logistics managers on shipping activities.
- Ensure timely invoicing and bill payment based upon timing of shipments by air, sea, rail or truck.
- Ensure client deposit funds are received prior to shipment of goods.
- Ensure client invoices are issued as vendor goods are shipped and payment is received prior to delivery.
- Place, track and pay for orders with FedEx or DHL
- Timely posting of all financial transactions
- Timely and frequent bank reconciliation

Financial reporting
- AR - weekly tracking and collection follow-up
- AP - weekly reporting and payment recommendations
- Cashflow projections
- Custom reports (downloads to Excel)
- Work with our CFO and external accountant

Payroll
- Using QuickBooks payroll system to ensure timely payments to staff and remittances to the Receiver General
- Balance records to CRA online reporting

Banking
- Posting and preparation wire of payments and settlements
- Deposits
- Payments and proper recording of taxes as they are due.
- HST
- Payroll deductions

General Administration
- Insurance
- Company phone plan
- Post updates to MS Teams
- Update custom tracking and reporting tools (Excel - based)
- Filing & organizing various materials, documents, & paperwork
- Other general administrative duties as required.

**Mindset**
- Very detail orientedfocused on all the numbers being accurate and "making sense".
- Focused and achieving resultspassion to achieve deliverables based on realistic and manageable deadlines.
- Organized and efficientuses processes and technology to ensure things are done the fastest and best way possible.
- Ownership mindsetbelief that the financial system is the heart of the business and is therefore critical to everyone’s success. Understands important elements of the bigger financial picture built on accounting details.

Interpersonal skills:

- strong communication skillsability to communicate with people across all levels of an organization including internally and externally (with vendors and clients)
- team approach to problem identification and resolution
- proactive mindseta self-starter who expresses issues early and spearheads resolutiondoesn’t wait to be asked or reminded of important matters.

**Qualifications/Skills**

Accounting Background:

- Understanding of accounting principles as applied to the Canadian marketplace.
- Role specific accounting and bookkeeping experience preferred

Accounting software:

- Expert skills in QBO
- Experience with Spire Accounting would be an asset.
- Experience with Sage Accounting would be an asset.
- Microsoft Tools:

- Strong Excel skills (high comfort with data entry, basic knowledge of pivot tables and reporting)
- Familiar with Microsoft Office and Microsoft Teams
- Admin skills
- Proficient with paper & electronic file keeping.

**Workplace Environment**

Company location:

- Milton
- Office hours: Monday to Friday - 9:00 am to 5:00 pm
- Flexible work week, including some work from home opportunity
- Competitive salary: $28 to $35 depending on expertise and experience
- Regular performance reviews and opportunities for advancement
- Benefits: Mobile phone plan. Full benefit plan in development

**Why Should You Apply?**
- Fast paced and entrepreneurial environment
- Great Opportunity for Career Growth
- Super cool industry wit

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