Medical Office Assistant

6 months ago


Vancouver, Canada Olive Fertility Centre Full time

**Nursing Office Assistant - Third Party Programs**

**Department**: Nursing

**Reports To**:Director, Clinic Operations

**Work Location**:Vancouver clinic.

**Work Schedule**:7.5 hours a day, 37.5 hours a week.

**Overview**:

- Supporting the Vision, Values, Purpose, and Commitment of Olive Fertility Centre:_

This position supports our Reproductive Endocrinology and Infertility (REI) specialists and the Third-Party Reproduction team and is responsible for delivering the highest level of customer service and exceptional patient centered care and support to Olive Fertility Centre’s Third-Party Programs’ patients.

**Key Areas of Involvement Include**:
**Nursing Office Assistant**:

- Document organization and management to assist administration workflow.
- Igenomix Set-ups and Management: Provide patients with information on carrier genetic testing, testing set up, and following up results with nursing team when applicable.
- Manage new referrals and new patients by organizing chart set up, linking charts, & setting up preliminary screening.
- Manage Third-Party Programs administrative tasks.
- Load requisitions for patient work-up.
- Upload all Third-Party Programs paperwork, including counseling reports and legal letters.
- Set up satellite care for out-of-town patients.
- Work collaboratively with other clinic locations as needed.
- Other administrative duties as required.

**Qualifications**:
**Education, Training and Experience**:

- Successful completion of a Medical Office Assistant certificate program.
- Three to five years’ experience in a specialist’s office scheduling multiple types of appointments.
- Minimum of three (3) years’ experience working collaboratively with other healthcare professionals within a medical facility.

**Skills and Abilities**:

- Detail-oriented & adaptable.
- Demonstrated ability to understand and proactively support the needs of stakeholders, primarily nurses, patients, and physicians.
- Demonstrated ability to prioritize & multi-task.
- Strong work ethic.
- Exceptional communication skills.
- Positive, friendly, & professional demeanour.
- Demonstrated ability to work independently and as a member of a multi-disciplinary team.

**Job Types**: Full-time, Permanent

Pay: $29.75 per hour

Expected hours: 37.5 per week

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care
- Wellness program

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- Vancouver, BC: reliably commute or plan to relocate before starting work (required)

**Education**:

- AEC / DEP or Skilled Trade Certificate (required)

**Experience**:

- Medical Office: 3 years (required)

Work Location: In person



  • Vancouver, Canada MD4ME MEDICAL Full time

    Responsibilities: - Greet patients and visitors in a professional and friendly manner - Answer phone calls and schedule appointments - Update and maintain electronic medical records - Verify insurance information and collect co-pays - Assist with billing and coding tasks - Coordinate referrals to other healthcare providers - Manage patient paperwork and...


  • Vancouver, Canada Sina Medical Clinic Full time

    Sina Medical Clinic in Yaletown is seeking an additional full-time Medical Office Assistant to join their team. The clinic is composed of medical doctors (family doctors), specialists (pediatrician and dermatologists), naturopathic doctor, registered nurse, and pharmacist. **Duties include the following**: - Greet and check-in patients, ensuring a positive...


  • Vancouver, Canada Sina Medical Clinic Full time

    Sina Medical Clinic in Yaletown is seeking an additional full-time Medical Office Assistant to join their team. The clinic is composed of medical doctors (walk-in and family doctors), specialists (internal medicine specialist, pediatrician, orthopedic specialist), naturopathic doctors, clinical counsellor, registered nurse, and pharmacist. **Duties include...


  • Vancouver, Canada Sina Medical Clinic Full time

    Sina Medical Clinic in Yaletown is seeking an additional full-time Medical Office Assistant to join their team. The clinic is composed of medical doctors (walk-in and family doctors), specialists (internal medicine specialist, pediatrician, orthopedic specialist), naturopathic doctors, clinical counsellor, registered nurse, and pharmacist. **Duties include...


  • Vancouver, Canada TLC medical clinic Full time

    **Responsibilities**: - Greet patients and visitors in a professional and friendly manner - Maintain patient records and ensure accuracy and confidentiality - Preparing exam rooms - Perform basic clinical tasks such as taking vital signs, urine dip and pregnancy test - Schedule appointment and send out the orders promptly - Coordinate referrals to other...


  • Vancouver, Canada Indigo Medical Group Full time

    We are hiring for a MOA to work as a lead customer service specialist. We have some very exciting programs and we would like you to join our vibrant team in delivering great patient care. We are happy to assist with training and learning to progress your career and interest in the health and wellness industry. Care Point has been in business for 35 years and...


  • West Vancouver, Canada Park Medical Clinic Full time

    ## Job Overview # Responsibilities - Greet patients and visitors in a professional and friendly manner - Answer phone calls, schedule appointments, and manage patient inquiries - Maintain electronic health records using software such as Epic or Dentrix - Assist with insurance verification and billing processes - Handle medical terminology and ensure...


  • Vancouver, Canada Forward Care Medical Full time

    Forward Care Medical (FCM) is one of the largest physician for physician clinics in the lower mainland. We have a mix of family physicians and specialists dedicated to medical excellence and comprehensive care. FCM invests into the next generation of medical professionals by hosting medical students and resident doctors in our clinic so that they can gain...


  • West Vancouver, Canada Park Medical Clinic Full time

    ## Job Overview # Responsibilities - Greet patients and visitors in a professional and friendly manner - Answer phone calls, schedule appointments, and manage patient inquiries - Maintain electronic health records using software OSCAR - Assist with insurance verification and billing processes - Ensure accurate documentation - Perform general administrative...


  • Vancouver, Canada Healix Health Medical Full time

    **Job Overview** Seeking a professional, organized, detail oriented Medical Office Assistant to support our established and specialized medical/integrative clinic in Vancouver. Must have excellent interpersonal skills for dealing with clients. We are seeking a collaborative person able to promote the services provided by the clinic. The position is for...


  • Vancouver, Canada Care Point Medical & Wellness Full time

    Overview: Care Point Medical is looking for a dedicated reliable certified MOA to join our team. The applicant must be professional in appearance and interaction, with strong interpersonal skills. You will work alongside very passionate, skilled professionals in a well-established, busy and multidisciplinary clinic. The ability to communicate effectively and...


  • Vancouver, Canada TLC medical clinic Full time

    Family doctor's office in Vancouver is looking for two full-time experienced Medical Office Assistant. Tasks include answering phones, booking appointments, greeting and rooming patients, processing referrals to specialists, booking Radiology and lab appointments, processing private payment, cleaning exam room, scanning and filing, preparing letters,...


  • Vancouver, Canada TLC medical clinic Full time

    Family doctor's office in Vancouver (1519 W57th Ave, Vancouver or 725 SE Marine Drive, Vancouver) is looking for a full-time experienced Medical Office Assistant. Tasks include answering phones, booking appointments, greeting and rooming patients, processing referrals to specialists, booking Radiology and lab appointments, processing private payment,...


  • Vancouver, Canada UNA Medical Clinic Full time

    We are seeking to add one MOA to join our team in a fast-paced family practice. The individual must be well-organized, have office experience, and excellent problem solving skills. Great attention to detail and strong multi-tasking skills. We are looking for a team player who takes initiative. The position is part-time. Start Date: ASAP Duties include: -...


  • Vancouver, Canada Little Mountain Medical Clinic Full time

    Looking for full time medical office assistant. Experienced MOA preferred for a multilingual family practice clinic in Vancouver. Hours: Monday - Friday 9am - 5pm. Start Date: ASAP. - Must be fluent in written and spoken English and nice to have a second language. - Must provide friendly customer service and have excellent interpersonal skills - Must...


  • Vancouver, Canada TLC medical clinic Full time

    Family doctor's office is looking for a full-time experienced Medical Office Assistant. The office uses Oscar EMR. Tasks include answering phones, booking appointments, greeting and rooming patients, processing referrals to specialists, booking Radiology and lab appointments, processing private payment, cleaning exam room, scanning and filing, inventory...


  • Vancouver, Canada UNA Medical Clinic Full time

    We are seeking to add one MOA to join our team in a fast-paced family practice. The individual must be well-organized, have office experience, and excellent problem solving skills. Great attention to detail and strong multi-tasking skills. We are looking for a team player who takes initiative. The position is part-time. Start Date: ASAP Duties include: -...


  • Vancouver, Canada UNA Medical Clinic Full time

    We are seeking to add one experienced MOA to join our team in a fast-paced family practice. The individual must be well-organized, have office experience, and excellent problem solving skills. Great attention to detail and strong multi-tasking skills. We are looking for a team player who takes initiative. The position is full time. The hours will be...


  • Vancouver, Canada Iridia Medical Inc Full time

    **Career Opportunity: Medical Office Assistant (MOA)/ Guest Experience Coordinator** **Help us enable even more peace of mind** Iridia Medical is a leading medical services provider located in Vancouver, BC. Since 1998, Iridia Medical has been at the forefront of enabling peace of mind for those responding to medical emergencies. The company operates in...


  • Vancouver, Canada Care Point Medical & Wellness Full time

    Overview: Care Point Medical is looking for a full time and part time dedicated MOA to join our team. Thursdays and Fridays is required for both positions, and may require working to both our Joyce and Commercial Drive location. The applicant must be professional in appearance and interaction, with strong interpersonal skills. You will work alongside very...